Executive Assistant-Development Office

3 weeks ago


Wallingford, United States Choate Rosemary Hall Full time

POSITION PURPOSE:

Reporting to the Chief Development Officer, the Executive Assistant is responsible for providing high-level administrative support to the CDO, assisting Directors with select administrative tasks, and other duties as assigned.

Work independently while understanding the necessity for communicating and coordinating work efforts with other employees and organizations.

ESSENTIAL FUNCTIONS:

Manage the CDOs calendar, adding appropriate school events and scheduling internal and external meetings as requested. In this capacity, the executive assistant will communicate directly with alumni and parent donors as well as members of the board of trustees and their assistants.

Complete outreach and follow-up related to donor meetings, setting times, determining locations and, when on campus, arranging refreshments. Confirm appointments with external constituents two days prior to scheduled meetings.

Manage itineraries, logistics, and briefings for CDO's domestic and international travel.

Ensure CDO has appropriate background information prior to all donor meetings. Prepare confidential communications and record all meeting contact reports as well as other donor correspondence in development database.

Support colleagues in preparing Head of School briefings for all alumni and parent meetings and events, with responsibility for determining and meeting delivery deadlines.

Schedule regular internal department meetings, and coordinate agendas for biweekly Directors meetings and monthly Department meetings. Organize logistics for department retreats, professional development gatherings, and team celebrations.

Process receipts and manage expense reports for CDO and department Directors, working with others who mange the department budget in this role.

Respond to alumni and parent outreach, answering phones and emails, directing constituents to appropriate departments and colleagues.

Participate in managing alumni records room; requisition department office supplies; and help staff large campus events, as needed.

JOB QUALIFICATIONS: MINIMUM KSA'S (KNOWLEDGE, SKILLS AND ABILITIES) REQUIRED FOR PLACEMENT IN POSITION

Education: A bachelor's degree preferred; and business certificate or associates degree required.

Prior experience: Five or more years experience supporting executives, preferably in a non-profit or educational setting.

Other Key Competencies:

Strong organizational skills, attention to detail and ability to prioritize and advance multiple projects simultaneously.

Takes initiative when solving problems, seeks feedback and strives for improvement, works collaboratively and supports colleagues.

Demonstrates a high degree of professionalism, discretion, integrity, and good judgment.

Maintains a positive outlook and approaches challenges as learning opportunities.

Ability to cultivate and maintain good relationships with external constituents and campus partners.

Resourceful approach to answering constituent questions and making connections between departments.

Working knowledge of Microsoft Office suite, interest in experimenting with generative AI tools.



  • Wallingford, United States Gaylord Hospital Full time

    Gaylord Specialty Healthcare is a health system dedicated exclusively to medical rehabilitation. We provide inpatient and outpatient care for people at every point in their journey from illness or injury to the most advanced state of recovery they can achieve. Our Mission: To enhance health, maximize function, and transform lives. Our values: Integrity,...


  • Wallingford, United States Zenith American Full time

    Title: Client Services Executive Department: Client Services Position Type: Exempt Hours per Week: 40 Position Summary The Client Services Executive executes relationship management activities for assigned client(s) in accordance with Company guidelines, client needs, and regulatory requirements. "Has minimum necessary access to Protected Health Information...


  • Wallingford, United States Zenith American Full time

    Job DescriptionJob DescriptionTitle: Client Services Executive Department: Client ServicesPosition Type: Exempt Hours per Week: 40Position SummaryThe Client Services Executive executes relationship management activities for assigned client(s) in accordance with Company guidelines, client needs, and regulatory requirements. "Has minimum necessary access to...


  • Wallingford, United States Elevance Health Full time

    Description Health Benefits Executive Director Location: This position will work a hybrid model (remote and office). Must reside within 50 miles/1 hour commute of an Elevance Health location. The Health Benefits Executive Director is responsible for leading the development and implementation of complex product strategies for Commercial National /Local Large...


  • Wallingford, United States Executive Alliance Full time

    The Repair Cell Production Manager will be responsible for customer interaction, planning, directing, and coordinating the Repair activities and resources necessary to meet or exceed established sales and cost goals. Monitor and lead team activities that ensure the achievement of safety, quality, delivery, and cost targets. As the Repair Value Stream...


  • Wallingford, United States Executive Alliance Full time

    The Repair Cell Production Manager will be responsible for customer interaction, planning, directing, and coordinating the Repair activities and resources necessary to meet or exceed established sales and cost goals. Monitor and lead team activities that ensure the achievement of safety, quality, delivery, and cost targets. As the Repair Value Stream...


  • Wallingford, United States Executive Alliance Full time

    The Repair Cell Production Manager will be responsible for customer interaction, planning, directing, and coordinating the Repair activities and resources necessary to meet or exceed established sales and cost goals. Monitor and lead team activities that ensure the achievement of safety, quality, delivery, and cost targets. As the Repair Value Stream...


  • Wallingford, United States Zenith American Full time

    Title: Client Services Executive Department: Client ServicesPosition Type: Exempt Hours per Week: 40Position SummaryThe Client Services Executive executes relationship management activities for assigned client(s) in accordance with Company guidelines, client needs, and regulatory requirements. "Has minimum necessary access to Protected Health Information...


  • Wallingford, United States Executive Dodge Jeep Ram Full time

    **Join Executive Dodge Jeep Ram as our Parts Manager!** Are you an experienced Parts Manager looking for an exciting opportunity with a reputable automotive dealership? **Executive Dodge Jeep Ram **is currently seeking a skilled and motivated individual to join our team. If you have a passion for automotive parts and a proven track record of success in...

  • IT Sales Executive

    4 weeks ago


    Wallingford, United States CST, Inc. Full time

    Job DescriptionJob DescriptionCST is currently seeking to hire an IT Sales Executive to join our team! You will be responsible for overseeing and developing a sales process to grow company revenue.and expand CST's client-base.Responsibilities:Identify prospective clients by size and industry that can utilize and grow with CST's managed IT...


  • Wallingford, United States ProspectBlue Full time

    ProspectBlue is partnered with a client that is looking for multiple Sales Account Executives in Wallingford, CT! Job Summary: The Freight Sales Account Executive develops strategies to solicit new business, expand business territories, and fulfill business quotas. He/She reviews inbound and outbound manifests (i.e., shipping reports) to identify new...


  • Wallingford, United States Elevance Health Full time

    Location: This position will work a hybrid model (remote and office). Must reside within 50 miles/1hour commute from a Elevance Health location. This Enterprise Transformation Leader will oversee a team dedicated to driving transformation initiatives across all aspects of the enterprise. This pivotal role demands a strategic thinker and proficient executor...


  • Wallingford, United States Elevance Health Full time

    Elevance Health Business Information Developer Consultant Senior WALLINGFORD , Connecticut Apply Now Business Information Developer Consultant Senior Location: This position will work a hybrid model (remote and in office one day per week). Ideal candidates will live within 50 miles of one of our Pulse Point locations in Indianapolis, IN, Chicago, IL,...


  • Wallingford, United States Kabtec Executive Search Full time

    Job Description Job Description Responsibilities and Duties Essential Functions: Design and develop equipment and hardware for harsh environments. Design and manufacture test systems for evaluating APS hardware and products. Work with designers and detailers to create layouts, detail and assembly drawings of new equipment. Perform all calculations,...


  • Wallingford, United States Liberty Bank (Connecticut) Full time

    At Liberty, we are proud to integrate our Diversity, Equity and Inclusion (DE&I) throughout all functions and areas of the Bank in order to maximize our impact and exceed goals. We believe that deepening our DE&I strategies in the workplace and communities we serve, creates a much better place to work for our teammates and a safe place where our customers...


  • Wallingford, United States Kabtec Executive Search Full time

    Job DescriptionJob DescriptionResponsibilities and DutiesEssential Functions:Design and develop equipment and hardware for harsh environments.Design and manufacture test systems for evaluating APS hardware and products.Work with designers and detailers to create layouts, detail and assembly drawings of new equipment. Perform all calculations, estimations,...


  • Wallingford, United States SVMT Inc Full time

    Job DescriptionJob DescriptionKey information:Title: Occupational Therapy AssistantLocation/work environment: In facilityReporting structure: Reporting to the Director of RehabAbout the jobAs an Occupational Therapy Assistant, you help patients get well. You are the person who can restore their power. To this end, you will implement occupational therapy...


  • Wallingford, United States Burns & McDonnell Full time

    **Description** Burns & McDonnell’s office in Wallingford, CT is looking for a Assistant Civil Designer to perform distribution line design on a variety of utility projects. Burns & McDonnell is a 100% employee-owned firm ranked on FORTUNE’s List of 100 Best Companies to Work For and voted as a Best Place to Work in numerous other cities across the...


  • Wallingford, United States Choate Rosemary Hall Full time

    Choate Rosemary Hall has an opening for a Community Safety Officer. This role provides community safety and communications in support of students, employees, and visitors to the Choate Rosemary Hall campus. This role is full-time and first shift, during the academic school year and is eligible for paid time off and benefits. Duties and responsibilities: *...

  • Civil Designer

    4 days ago


    Wallingford, United States Equity Staffing Group Full time

    Equity Staffing has a new Assistant Civil Designer opportunity with a reputable Engineering & Construction consulting company that is hiring in their Wallingford, CT office! Opportunity is a great fit for candidates with 3+ years of recent civil design experience and strong Civil 3D skills. $30 - $37/hr. based on experience Onsite position, office located...