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Administrative Assistant

2 months ago

Miramar Beach, United States Sandestin Investments LLC Full time
Job DescriptionJob Description

Discover a career opportunity where you'll work amidst the breathtaking backdrop of the emerald green waters of the Gulf of Mexico and the stunning Choctawhatchee Bay shoreline. At Sandestin® Golf and Beach Resort, we are committed to delivering excellence to our guests and ensuring our dedicated team members are an integral part of this exceptional experience. Are you ready to be the next great addition to our team? Come create unforgettable memories with us

General Purpose: As a Program Coordinator, you will play a crucial role in assisting the Rental Sales Manager and Director in expanding our rental inventory by adding new properties and retaining existing ones. Your responsibilities will include managing the paperwork and following up on details after rental agreements are signed.

Essential Duties:

  • Collaborate with management to coordinate day-to-day rental operations.
  • Assist the Rental Sales Manager in finalizing sales transactions.
  • Prepare rental agreements and accompanying documents for signatures.
  • Ensure the accuracy and completeness of all paperwork before adding new properties/owners to the property management system.
  • Communicate rental notifications to relevant departments and team members, including an onboarding schedule and all necessary information.
  • Monitor and track the onboarding schedule to ensure processes occur as planned and are effectively communicated.
  • Prioritize and organize leads, presenting them to the Rental Sales Manager for follow-up.
  • Assist in developing and executing project work plans, identifying process improvement opportunities, and contributing to property performance analysis and reporting.
  • Cultivate and maintain strong working relationships with key departments and staff members.
  • Maintain Marketing and Communications lists of strategic partners and prospects using the CRM system.

Education:

  • High School/GED is a must. A degree is preferred but not required.
  • Two to four years of related experience and/or training, preferably in real estate sales and/or property management, or an equivalent combination of education and experience with a proven track record of closing sales.

Basic Required Skills:

  • Perform special projects and other responsibilities as assigned.
  • Proficiency in speaking, reading, writing, and understanding the primary language(s) used in the workplace.
  • Strong communication skills, both verbal and written.
  • May be required to apply critical thinking to carry out instructions provided in written, oral, or diagram form and solve problems involving various variables in standardized situations.

Physical Demands:

  • Most tasks are performed indoors with a moderate temperature controlled by hotel environmental systems.
  • Ability to sit at a desk for up to 5 hours per day, with walking and standing required for the remainder of the working day (duration may vary).
  • Must be capable of bending, stooping, squatting, and stretching for cleaning tasks.
  • Ability to lift items weighing up to 25-50 lbs. as needed.
  • Requires manual dexterity to operate necessary equipment.
  • Continuous talking and hearing while communicating with guests, supervisors, and colleagues.
  • Continuous near vision and depth perception for various visual tasks.

EOE M/D/F/V