Engineering Administrative Assistant

2 weeks ago

Miramar Beach, United States Sandestin Investments LLC Full time
Job DescriptionJob Description

Job Summary: Are you someone who loves to stay organized, enjoys working behind the scenes, and has a knack for keeping things running smoothly? As the Engineering Administrative Assistant at Sandestin Golf & Beach Resort, you’ll be the go-to person ensuring that our Engineering Department operates like a well-oiled machine You'll handle everything from tracking inventory and supplies to managing the Director of Engineering’s calendar. If you’re looking for a role that’s dynamic, fulfilling, and offers a chance to be part of a fun and collaborative team, this is the job for you

Key Responsibilities:

  • Be the Heart of Operations: Assist the Director and Assistant Director of Engineering with various administrative tasks, budget preparation, and scheduling to keep the entire resort in top shape.
  • Organizational Guru: Manage records, files, and essential documents for preventive maintenance, work requests, and more, ensuring nothing falls through the cracks.
  • Payroll & Reporting: Track payroll reports and coordinate the collection and preparation of operating reports.
  • Mail & Correspondence: Receive, review, and distribute incoming mail and reports, and take charge of answering and preparing correspondence.
  • Calendar Management: Keep the Director’s schedule on point by managing appointments and coordinating meetings.
  • Communication Pro: Screen incoming calls and correspondence, responding independently when possible, and prepare professional memorandums and reports.
  • Record Keeper Extraordinaire: Direct the preparation and filing of corporate documents and maintain records for meetings and resolutions.

Qualifications:

  • Education: High school diploma or GED required.
  • Experience: 1-3 years of related experience or training preferred, particularly in administrative roles.
  • Skills: Proficient in Microsoft Word, Excel, and general office software; excellent communication skills; ability to handle confidential information with discretion.
  • Bonus Points: Previous experience in a similar role and a passion for organization and multitasking.

Physical Requirements:

  • Sitting: Ability to sit for extended periods while working at a desk or computer.
  • Walking/Standing: Occasionally required to stand or walk within the office or resort premises.
  • Lifting/Carrying: Must be able to lift and carry up to 20 pounds occasionally, such as when handling files, office supplies, or small equipment.
  • Reaching/Bending: Frequent reaching, bending, and stooping to access files, documents, and office supplies.
  • Hand Dexterity: Ability to perform repetitive motions, such as typing and using office equipment.
  • Visual Acuity: Must have sufficient visual acuity to read documents, use a computer, and manage electronic and paper records.
  • Hearing: Ability to hear and respond to telephone calls, meetings, and general communications.

EOE M/D/F/V

  • Personal/Administrative Assistant

    1 month ago

    Miramar Beach, United States Dope Doctors Full time $14 - $15

    Personal/Administrative Assistant - West Palm Beach FLDope Doctors is seeking a reliable and versatile Personal Assistant in West Palm Beach, FL who can seamlessly blend administrative duties within the medical field with domestic tasks, including light cooking and cleaning. This role is perfect for a highly organized, detail-oriented individual who is...

  • Food & Beverage Administrative Assistant

    1 month ago

    Miramar Beach, United States Sandestin Investments LLC Full time

    Job DescriptionJob DescriptionIf you are a proactive and organized individual with a passion for administrative support, we invite you to apply for the Administrative Assistant position. Join us in contributing to the success of the Food & Beverage department at Sandestin Golf & Beach Resort.Job Description:As an Administrative Assistant in the Food &...

  • Engineering Technician

    1 month ago

    Miramar, United States Kelly Science, Engineering, Technology & Telecom Full time

    Position: Engineering TechnicianLocation: Miramar, FLDirect Hire - 3rd Shift - 11pm-7:30am Kelly Engineering is recruiting for an Engineering Technician on 3rd Shift for our client in Miramar, FL. As an Engineering Technician, you will play a crucial role in ensuring the smooth operation of our packaging line equipment. Your responsibilities will include...

  • Engineering Technician

    1 month ago

    Miramar, United States Kelly Science, Engineering, Technology & Telecom Full time

    Position: Engineering TechnicianLocation: Miramar, FLDirect Hire - 3rd Shift - 11pm-7:30am Kelly Engineering is recruiting for an Engineering Technician on 3rd Shift for our client in Miramar, FL. As an Engineering Technician, you will play a crucial role in ensuring the smooth operation of our packaging line equipment. Your responsibilities will include...

  • Chiropractic Assistant

    2 weeks ago

    Long Beach, United States Chiropractic Assistant Part time $20 - $25

    Job DescriptionJob DescriptionBenefits/PerksCompetitive salaryFlexible ScheduleGreat work-life balancePaid time offOngoing trainingEmployee DiscountJob SummaryWe are seeking a friendly and service-oriented Chiropractic Assistant to join the team at our thriving clinic. As a Chiropractic Assistant, you will assist the Chiropractor with patient care and ensure...

  • Administrative Assistant

    3 months ago

    Miramar, United States Stiles Full time

    Provides assistance to the Property Manager and in all administrative aspects of building management including A/P, A/R, typing, filing, telephone coverage, report completion and projects as assigned. Serves as liaison between property, regional and corporate office, vendors and tenants. ESSENTIAL DUTIES AND RESPONSIBILITIES include the following:Answer all...

  • Chiropractic Assistant

    2 weeks ago

    Long Beach, United States Chiropractic Assistant Part time $20 - $25

    Job DescriptionJob DescriptionBenefits:401(k)Employee discountsHealth insurancePaid time offTraining & developmentWellness resourcesBenefits/PerksCompetitive salaryFlexible ScheduleGreat work-life balancePaid time offOngoing trainingEmployee DiscountJob SummaryWe are seeking a friendly and service-oriented Chiropractic Assistant to join the team at our...

  • Administrative Assistant

    1 month ago

    Miramar, United States Concorde Career Colleges, Inc. Full time

    Overview  Administrative Assistant - Dental Hygiene Program Are you ready to be a driving force behind transforming healthcare education? Join our team as an Administrative Assistant supporting the Dental Hygiene Program at Concorde Career Colleges. Your key responsibilities will play a vital role in impacting students' lives, fostering community...

  • Civil Engineering Associate

    1 month ago

    Miramar Beach, United States Barge Design Solutions, Inc. Full time

    Civil Engineering Associate - RoadwayCareer Area: Engineering - Civil What We're Looking For: Barge Design Solutions is currently seeking to fill the position of Roadway Design Engineering Associate in one of our Florida offices. Open to remote locations within the state of Florida. Responsibilities: Assists in the design of a variety of roadway project...

  • Senior Civil Engineer

    3 weeks ago

    Orange Beach, United States Thompson Engineering Full time

    Thompson Engineering has an immediate opening for a Senior Civil Engineer to join our growing team located in our Orange Beach, AL office. Enhance your engineering career with a company that aspires to be the firm of choice by driving success with our clients, employees, and communities. At Thompson Engineering, we offer a wide range of services to a growing...

  • Senior Civil Engineer

    3 weeks ago

    Orange Beach, United States Thompson Engineering Full time

    Thompson Engineering has an immediate opening for a Senior Civil Engineer to join our growing team located in our Orange Beach, AL office. Enhance your engineering career with a company that aspires to be the firm of choice by driving success with our clients, employees, and communities. At Thompson Engineering, we offer a wide range of services to a growing...

  • Administrative Assistant

    1 week ago

    Pompano Beach, United States KEITH Full time

    Job DescriptionJob DescriptionAdministrative AssistantKEITH is looking for an Administrative Assistant to join our team in our Pompano Beach, FL office.  We are looking for a positive individual to fit our energetic culture.  We are a well-established multidisciplinary company that offers civil engineering, land surveying, subsurface utility engineering,...

  • Senior Civil Engineer

    3 months ago

    Orange Beach, United States Thompson Engineering Full time

    Job DescriptionJob DescriptionThompson Engineering has an immediate opening for a Senior Civil Engineer to join our growing team located in our Orange Beach, AL office. Enhance your engineering career with a company that aspires to be the firm of choice by driving success with our clients, employees, and communities. At Thompson Engineering, we offer a wide...

  • Senior Civil Engineer

    2 months ago

    Orange Beach, United States Thompson Engineering Full time

    Thompson Engineering has an immediate opening for a Senior Civil Engineer to join our growing team located in our Orange Beach, AL office. Enhance your engineering career with a company that aspires to be the firm of choice by driving success with our clients, employees, and communities. At Thompson Engineering, we offer a wide range of services to a growing...

  • Lead Civil Engineer

    2 weeks ago

    Orange Beach, Alabama, United States Thompson Engineering Full time

    Position OverviewThompson Engineering is seeking a highly skilled and experienced Senior Civil Engineer to enhance our engineering capabilities. This role is ideal for a dedicated civil engineer with over 10 years of experience in commercial, industrial, municipal, or governmental infrastructure projects, looking to advance into a senior project engineering...

  • Facilities Coordinator

    5 days ago

    Huntington Beach, California, United States Manpower Engineering Full time

    About the RoleManpower Engineering is seeking a highly skilled Onsite Facilities Manager to join our team. As a key member of our operations team, you will be responsible for ensuring the smooth day-to-day management of our facilities, including maintenance, repairs, and record keeping.Key ResponsibilitiesFacilities Management: Oversee the maintenance and...

  • Business Intelligence Systems Administrator

    5 days ago

    Miramar, Florida, United States Royal Caribbean Group Full time

    About the RoleWe are seeking a highly skilled Senior Business Intelligence Engineer to join our Data Analytics and AI Team at Royal Caribbean Group. As a key member of our team, you will be responsible for overseeing the administration, operation, monitoring, tuning, and patching of our Power BI products.Key ResponsibilitiesDesign and implement monitoring,...

  • Administrative Assistant

    5 days ago

    Mastic Beach, New York, United States MyCareersFuture Full time

    **Job Summary**MyCareersFuture is seeking a highly organized and detail-oriented Project Admin to join our team. As a key member of our administrative team, you will be responsible for providing exceptional support to our Project Manager and ensuring the smooth operation of our projects.**Key Responsibilities**Manage and maintain accurate and up-to-date...

  • Lead Business Intelligence Engineer

    7 days ago

    Miramar, Florida, United States Royal Caribbean Group Full time

    Position Overview The Senior Business Intelligence Systems Engineer is responsible for the administration, operation, monitoring, tuning, and patching of the corporate Business Intelligence (BI) and Analytics Systems. This role requires extensive expertise in the maintenance and functionality of BI applications and their components. The Senior BI Systems...

  • Administrative Assistant

    5 days ago

    Mastic Beach, New York, United States MyCareersFuture Full time

    Job Summary:We are seeking an experienced Administrative Assistant to join our team at MyCareersFuture. As an Administrative Assistant, you will be responsible for providing administrative support to our team, including tasks such as data entry, document preparation, and communication with clients.Key Responsibilities:Provide administrative support to the...