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Project Coordinator

3 months ago

Clearwater, United States The Sports Facilities Companies Full time
Job DescriptionJob Description

PROJECT COORDINATOR- Facilities, FF&E, Procurement, Design & Construction

Sports Facilities Development, LLC

LOCATION: Clearwater, FL

DEPARTMENT: DEVELOPMENT

REPORTS TO: SENIOR VICE PRESIDENT OF DEVELOPMENT SERVICES

STATUS: FULL-TIME (EXEMPT)

The Sports Facilities Companies (SFC) are the Nation's leading resources for the management and development of sports, recreation, wellness, and events facilities. As a turn-key solution for community leaders and developers alike, SFC services span the gamut of sports and recreation needs from sports tourism & recreation master planning, program planning, and feasibility through professional facility management services. Our 30+ managed venues and 2500+ team members, represented by the SF Network, welcome more than 25 million guest visits and produce over $250 million in economic impact each year.

SFC was awarded national recognition as a Top Workplace and is considered a workplace of choice. Our mission-focused company is highly entrepreneurial, team-oriented with a culture centered on collaboration, accountability, excellence, and service. We are growing rapidly and looking for high performers at every level to grow with us.

POSITION SUMMARY:

This position works within the Development team with responsibilities including but not limited to new and existing venue project management, FF&E procurement tasks, drawing reviews and markups, facilities management, supplies purchasing, and other venue operations items. This position supports throughout Owner's Representation Services, Venue Planning/Design Consulting Services, and FF&E procurement services.

PRIMARY RESPONSIBILITIES WILL INCLUDE, BUT ARE NOT LIMITED TO THE FOLLOWING:

  • Assist the SFC Project Managers, Project Executives, and other construction leaders in coordinating all aspects of design support, project management, and product procurement
  • Set deadlines and manage expectations for construction team and vendors
  • Provide assistance in FF&E (furniture, fixture & equipment) design for space programming, development of bid packages, procurement/vendor selection, and installation and coordination with oversight of architect to ensure scope is covered
  • Supports in creating product specifications
  • Assist in creating RFPs and in compiling and evaluating proposals
  • Ensure vendors and contractors are accurately performing their contracted duties
  • Close projects out contractually, financially, and with proper documentation and warranties per FF&E procurement contracts
  • Complete daily tasks and projects, providing detailed task lists to external vendors and managing completion dates
  • Coordinate with opening staff, as a liaison between leadership, GC and all related support staff during pre-opening and completion phase
  • Coordinate with GCs, pre-opening teams, and technology and AV teams on delivery and installation of other products and services for new venue openings
  • Create daily task lists/punch lists for the property management teams that are on board with the new facility
  • Communicate daily concerns with Project Manager and Project Team Members
  • Assist with punch list for General Contractor and provide daily/weekly updates to leadership
  • Works with PM, development team, and ownership to deliver a final product that meets or exceeds standards and financial goals
  • Help develop and implement corporate procedures and systems to improve SFC project management delivery experience
  • Maintain good working relationships with suppliers, dealers, and manufacturers
  • Other projects as assigned by management

MINIMUM QUALIFICATIONS:

  • College degree preferred but not required
  • Familiarity of the construction management process and/or FF&E procurement process
  • Proven experience in proactively working on multiple projects
  • Proficient with MS Word, Excel, and Outlook; as well as learn and deploy new systemic platforms
  • Experience working with project management software
  • Experience in reading blueprints
  • Detail oriented, organized with the ability to multi-task and work under pressure
  • Excellent written and verbal communication skills
  • Excellent interpersonal skills and customer service skills
  • Ability to analyze and problem solve
  • Ability to work independently and meet deadlines
  • Maintain professional appearance and attitude in all settings
  • Experience in client interface and relationship management

TRAVEL REQUIREMENTS:

  • Willing to travel up to 30% of the time

WORKING CONDITIONS AND PHYSICAL DEMANDS:

  • Must be able to lift 40 pounds waist high
  • Will be required to sit for extended periods of time operating a computer
  • Office environment has intermittent noise, normal in nature


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