Executive Assistant to C-Suite

3 weeks ago

New York, United States Northbound Search Full time
Job DescriptionJob Description

Our client, a prestigious asset management firm, is seeking a dynamic and experienced Executive Assistant for a key role supporting c-suite executives within the organization.

This role is full time in their Midtown Manhattan office. We are seeking a candidate with a minimum of 8 years of experience range coming out of asset management. Only qualified candidates will be considered.

Success in this position requires sound judgment, excellent communication skills, and the ability to manage multiple priorities. The ideal candidate should understand the nuanced nature of their role as an extension of the executive, maintaining a collaborative and respectful approach while working within a larger executive support team.

Responsibilities:

  • Coordinate a complex schedule, sometimes in varying time zones.
  • Proactively manage and communicate schedule adjustments with internal and external stakeholders.
  • Arrange and organize travel plans, including detailed itineraries.
  • Facilitate effective communication by managing emails, messages, and calls across diverse time zones.
  • Prepare meeting agendas and schedules.
  • Document and distribute meeting minutes and other relevant records.
  • Collaborate regularly with the Chief of Staff and fellow Executive Assistants.
  • Address and resolve administrative inquiries and issues.
  • Undertake ad-hoc projects as assigned.

Requirements:

  • A Bachelor's Degree is preferred but not mandatory.
  • 8+ years of previous executive assistance experience in asset management.
  • Experience in a global organization, adept at working across multiple time zones.
  • Strong organizational skills and attention to detail.
  • Demonstrates confidentiality and exercises a high level of discretion.
  • Proactive approach, capable of prioritizing effectively and autonomously.
  • Exceptional written and oral communication skills.
  • Demonstrated bias for action, with a track record of meeting deadlines.
  • Ability to adapt and thrive in dynamic environments.
  • Maturity to handle confidential information with discretion and discernment.

Additional:

  • 5 days/week in office
  • $115 - 140K base + discretionary bonus (dependent on experience)
  • Gourmet breakfast and lunch provided in office
  • Benefits paid for by the firm for employees and family
  • 401(k) matching contribution

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