Executive Assistant

4 weeks ago

New York, United States LHH Recruitment Solutions Full time

Job Title: Temp-to-Perm Executive Assistant

Location: Long Island City, NY, full time onsite, office will be relocating in the next year and a half to NYC

Schedule: Monday-Friday, 8:30 AM - 5:30 PM (Must be in-office when supported individuals are present)

Hourly Rate: $40-55 per hour (Based on Experience)

Overview: We are seeking a highly organized and experienced Executive Assistant for a temporary-to-permanent position in New York City. The ideal candidate will have previous experience supporting C-Suite executives, managing domestic and international travel arrangements, and possess exceptional organizational and communication skills. This role requires flexibility in schedule to accommodate the needs of the executives, including occasional work outside of regular business hours.

Key Responsibilities:

  1. Executive Support: Provide comprehensive administrative support to multiple C-Suite executives, including calendar management, scheduling meetings, and coordinating travel arrangements.

  2. Calendar Management: Efficiently manage complex calendars, prioritize appointments, and proactively anticipate scheduling conflicts.

  3. Travel Coordination: Arrange domestic and international travel accommodations, including flights, hotels, ground transportation, and visa processing. Ensure travel itineraries are well-organized and all necessary arrangements are made.

  4. Communication Liaison: Serve as a primary point of contact for internal and external communications, screen phone calls, emails, and inquiries, and respond promptly with professionalism.

  5. Meeting Coordination: Coordinate and prepare materials for meetings, including agendas, presentations, and necessary documents. Attend meetings as needed, take accurate minutes, and follow up on action items.

  6. Document Management: Organize and maintain electronic and physical filing systems, ensuring documents are easily accessible and confidential information is securely handled.

  7. Event Planning: Assist in planning and coordinating corporate events, conferences, and meetings as required.

  8. Flexibility: Demonstrate flexibility in schedule to accommodate the needs of the executives, including occasional work outside of regular business hours and travel support during executive trips.

Qualifications:

  • Previous experience providing executive support to C-Suite executives, supporting more than one individual simultaneously.

  • Proficiency in calendar management, travel coordination, and office administration.

  • Strong organizational skills with the ability to prioritize tasks and manage time effectively.

  • Excellent communication and interpersonal skills, both written and verbal.

  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.

  • Ability to maintain confidentiality and exercise discretion in handling sensitive information.

  • Prior experience working in a nonprofit organization is a significant advantage.

  • Bachelor's degree preferred but not required.

Note: This position offers the opportunity for permanent employment based on performance during the temporary period. Candidates must be eligible to work in the United States.

  • Executive Assistant

    1 week ago

    New York, United States Northbound Executive Search Full time

    Job Title: Executive Assistant - Legal/Compliance TeamLocation: New York, New York -Midtown About Us: We are a dynamic and fast-paced alternative asset management firm.We're seeking an experienced Executive Assistant to join our team and provide critical support to our Legal/Compliance Team.Qualifications/Details: 3+ years of experienceAsset Management...

  • Executive Assistant

    1 week ago

    New York, United States Northbound Executive Search Full time

    Job Title: Executive Assistant - Legal/Compliance TeamLocation: New York, New York -Midtown About Us: We are a dynamic and fast-paced alternative asset management firm.We're seeking an experienced Executive Assistant to join our team and provide critical support to our Legal/Compliance Team.Qualifications/Details: 3+ years of experienceAsset Management...

  • Executive Assistant to President

    4 weeks ago

    New York, United States Northbound Executive Search Full time

    Job Title: Confidential Executive Assistant5x in office - Midtown ManhattanJob Overview: We are seeking a highly experienced and discreet Executive Assistant to provide confidential support to the President of a top-tier Asset Management firm. The ideal candidate will have a minimum of 12 years of experience supporting C-suite executives and a proven track...

  • Executive Assistant to President

    7 days ago

    New York, United States Northbound Executive Search Full time

    Office Coordinator / Administrative Assistant 5x in office - Midtown ManhattanJob Overview: We are seeking a office coordinator/administrator to join our private equity firm.**MUST HAVE 2+ YEARS WORKING AS RECEPTIONIST WITHIN ASSET MANGEMENT INDUSTRY**JOB DESCRIPTIONReception Duties: You'll be the first point of contact for clients, visitors, and employees,...

  • Executive Assistant to President

    1 week ago

    New York, United States Northbound Executive Search Full time

    Office Coordinator / Administrative Assistant 5x in office - Midtown ManhattanJob Overview: We are seeking a office coordinator/administrator to join our private equity firm.**MUST HAVE 2+ YEARS WORKING AS RECEPTIONIST WITHIN ASSET MANGEMENT INDUSTRY**JOB DESCRIPTIONReception Duties: You'll be the first point of contact for clients, visitors, and employees,...

  • Executive Assistant to President

    1 week ago

    New York, United States Northbound Executive Search Full time

    Office Coordinator / Administrative Assistant 5x in office - Midtown ManhattanJob Overview: We are seeking a office coordinator/administrator to join our private equity firm.**MUST HAVE 2+ YEARS WORKING AS RECEPTIONIST WITHIN ASSET MANGEMENT INDUSTRY**JOB DESCRIPTIONReception Duties: You'll be the first point of contact for clients, visitors, and employees,...

  • Executive Assistant

    2 weeks ago

    New York, United States Bank Leumi USA Full time

    The Executive Assistant plays a critical role within the division, acting as the right hand to the Executive. The Executive Assistant role requires a highly intelligent, ambitious individual with strong interpersonal skills (inclusive of working we Executive Assistant, Executive, Assistant, Communications, Banking, Business Services, Skills

  • Executive Assistant

    2 weeks ago

    New York, United States Saks off 5th Full time

    Temporary Executive Assistant (EA)- Onsite. The Temporary Executive Assistant (EA) will be accountable for coordinating the activities of several leaders within the organization while also helping maintain day-to-day office operations. The Executive Executive Assistant, Executive, Assistant, Business Systems, Business Partner, Operations, Retail, Business...

  • Executive Assistant

    2 weeks ago

    New York, United States Touro College & University System Full time

    As the Executive Assistant to the Internal Audit Executive, you will play a vital role in supporting the Internal Audit team. You will be responsible for managing the Executive's schedule and communications, including prioritizing emails and phone ca Executive Assistant, Executive, Internal, Assistant, Audit, Business Services

  • Executive Assistant

    2 weeks ago

    New York, United States Park Hudson Full time

    We are seeking an Executive Assistant to join our team. You will provide high level administrative support for an executive at our company. $75 K 7 Years' experience Compose correspondence and respond appropriately Support the Executive Vice Presiden Executive Assistant, Executive, Assistant, Business Services, Staffing

  • Executive Assistant

    7 days ago

    New York, United States Luxottica Group Full time

    The Executive Assistant provides administrative support and coordination to one or more organizational leaders, as well as project support as appropriate. The Executive Assistant is a team player who acts as a role model for other administrative supp Executive Assistant, Executive, Assistant, Retail, Business Services, Travel, Administrative, Support

  • Executive Assistant

    2 weeks ago

    New York, United States Taylor Hodson, Inc. Full time

    We are working with a well-established professional services firm that is looking to bring on an Executive Assistant to their team. Primary Responsibilities: Provide comprehensive executive support. Coordinate complex calendars, including scheduling Executive Assistant, Executive, Assistant, Business Services, Staffing

  • Executive Assistant

    2 weeks ago

    New York, United States Taylor Hodson, Inc. Full time

    We are working with a well-established financial services firm that is looking to bring on an Executive Assistant to their team. Primary Responsibilities: Provide comprehensive executive support to 3-6 staff. Coordinate complex calendars, including s Executive Assistant, Executive, Assistant, Business Services, Staffing

  • ACCOUNT EXECUTIVE MANAGER

    3 weeks ago

    New York, United States Executive Profiles Inc. Full time

    Our client is an established leader in contemporary sportswear and growing. We are looking for an Account Executive Manager who has a minimum of 8 years selling and merchandising experience. Must have a dynamic personality and a passion for fashion and sales. The ideal candidate will help drive revenue by continuing to build strong relationships and business...

  • junior account executive

    4 weeks ago

    New York, New York, United States Stock Executive Search Full time

    Are you a highly motivated individual with a passion for building relationships and driving sales? We are currently seeking a Junior Account Executive to join our team and support our buyers and retailers in the vibrant market of New York City. If you have strong Excel skills, excellent communication abilities, and a knack for customer service, this could be...

  • Executive Assistant

    2 weeks ago

    New York, United States Everest Reinsurance Company Full time

    Supports the Executive by performing various administrative tasks (i.e., manages calendar, handles all global travel arrangements, answers inquiries & phone calls)Prepare executive ready PowerPoint presentations and Excel spreadsheets. Acts as a juni Executive Assistant, Executive, Assistant, Insurance, Business Services, Support

  • Executive Assistant

    2 weeks ago

    New York, United States Invesco, Ltd Full time

    Your role:As an Executive Assistant, you will provide high-level administrative support to the Chief of Staff and Chief Communications Officer. You will be exposed to highly confidential and sensitive company and employee information, which you will Executive Assistant, Executive, Assistant, Microsoft, Business Services, Communication, Skills

  • Executive Assistant

    4 days ago

    New York, United States S&P Global, Inc. Full time

    Executive Assistant The Team: The PRO team at Sustainable 1, is inclusive of Product Management, Research & Methodology, Sustainability Services, Data, and Strategic Initiatives. What you stand to Gain: You will be a critical, day-to-day partner to t Executive Assistant, Executive, Product Management, Assistant, Benefits, Officer, Business Services

  • Executive Assistant

    5 days ago

    New York, United States Dow Jones & Co. Inc. Full time

    Report to the Chief People Officer. Be based in our New York City office and work out of the New York City office (5 days a week)Maintain the calendar for the CPO, while being attentive to priorities and use of the executive's time. The calendar is m Executive Assistant, Executive, Assistant, Business Services

  • Executive Assistant

    2 weeks ago

    New York, United States Sotheby's Corporation Full time

    Acting as liaison with; all levels of staff globally including C-suite level executives and senior experts, high profile clients, and external stakeholders from all aspects of the art business Responsible for coordinating certain meetings; planning t Executive Assistant, Executive, Assistant, Monitoring, Property Management, Business Services