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Office Manager

3 months ago

Lanham, United States SOLTESZ Full time
Job DescriptionJob Description

Responsibilities include but are not limited to the following:

  • Develop, train and supervise administrative support staff
  • Interview and hire new administrative support staff, as needed
  • May assist Human Resources Director in scheduling candidate interviews for the Lanham office
  • Monitor and approve staff timesheets when necessary
  • Price out and order office supplies, equipment and furniture; maintain break room supplies
  • Organize all in-house luncheon meetings
  • Make arrangements for coverage in the absence of administrative support staff; personally assist if needed
  • Oversee distribution of outside mail and inter-office mail
  • Create and/or maintain filing systems
  • Type office memos, letters, contracts, meeting minutes, change orders, signed addendums, etc.
  • Complete work orders for new projects
  • Distribute employee paychecks bi-weekly
  • Maintain office checkbook to include tracking check writing and disbursement of petty cash
  • Maintain and update General Manager’s calendar in Outlook
  • Schedule meetings for the Lanham staff, as needed
  • Support marketing efforts related to the Lanham office
  • Track receivables and assist accounting with outstanding client invoices by calling clients and updating AR notes in Deltek
  • Assist accounts payable with the distribution of invoices
  • Collect pre-bills from Project Managers
  • Perform special assignments and/or other tasks assigned by General Manager

Qualifications

  • Minimum of 5 years’ administrative support experience in a professional office environment required
  • High School Diploma or equivalent required; Associates Degree preferred
  • Solid Microsoft Office skills required
  • Excellent written and oral communication skills