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Office Services Coordinator

2 months ago

Dallas, United States Addison Group Full time
Job DescriptionJob Description

Job Title: Office Services Coordinator

Location (city, state): Dallas, TX

Industry: Professional Services

Pay: $24 - $26 per hour

About Our Client:

Our client is a prominent professional services firm specializing in accounting, consulting, and wealth management. They offer comprehensive solutions tailored to meet the needs of their diverse clientele, from startups to established businesses.

Job Description:

We are seeking a proactive and organized Office Services Coordinator to manage office operations and support various administrative functions. This role involves overseeing facilities management, event planning, and providing high-level office support in a dynamic environment.

Key Responsibilities:

  • Ensure the readiness and upkeep of office facilities, including room setups and breakdowns
  • Act as the primary contact for office-related queries and issues
  • Manage daily mail and package handling through FedEx, UPS, USPS, and couriers
  • Coordinate space reservations and conference room bookings using hoteling software
  • Oversee large-scale projects such as copying, collating, and distribution of documents
  • Handle security badge distribution and access assignments, updating security databases
  • Plan and organize internal meetings and events, including coordinating catering services
  • Provide basic maintenance and troubleshooting for office equipment and appliances
  • Liaise with the landlord and external vendors, and manage vendor contracts
  • Ensure compliance with safety and security protocols, and maintain related documentation
  • Provide front desk coverage as needed, including handling phone calls

Qualifications:

  • High School Diploma or GED required
  • At least 2 year of experience in an office support role; experience in a professional services setting preferred
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, SharePoint)
  • Strong organizational skills with the ability to prioritize tasks effectively
  • Excellent verbal and written communication skills
  • Ability to handle sensitive information with discretion and professionalism
  • Capable of working collaboratively across departments

Additional Details:

  • Type/Length of Assignment: Contract-to-Hire, with conversion anticipated within 3 – 5 months
  • Hybrid/Onsite/Remote: On-site (Monday – Friday; 8:00 AM – 5:00 PM). Potential for overtime, particularly for local offsite events (3-4 per year)
  • Parking: Free parking available in a garage at the back of the building
  • Reports To: Regional Operations Manager (transitioning to a new Operations Manager)

Perks:

  • Competitive hourly rate with potential for increased compensation upon permanent hire
  • Comprehensive benefits package available
  • Supportive and dynamic work environment


Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.