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Houston, United States Sutter & Kendrick, P.C. Full timeJob DescriptionJob DescriptionLEGAL SECRETARY - Areas of practice include commercial litigation. Candidate should have 5+ years working experience, type 90+ wpm and have the ability to work in a fast-paced environment. Candidate must be organized, detail oriented and proficient in Word with the ability to Red-Line contracts and other documents as well as...
Legal Secretary
2 months ago
We are looking for a versatile Legal Secretary to run our reception department. In this role, you will be required to welcome visitors and answer calls and support the Pre-Litigations staff. As a Legal Secretary, your duties include scheduling appointments, handling inquiries, and managing mail and deliveries. You may also be required to assist with filing, electronic faxing, client files, and preserve updated case record system.
To ensure success as a Legal Secretary, you should exhibit excellent communication skills and competency in general office administration. Outstanding Legal Secretaries are polished professionals who create a positive first impression.
Responsibilities:
- Welcoming clients and visitors upon arrival at reception.
- Provide administrative support to Pre-Litigations staff, and HR.
- Answering, screening, and forwarding phone calls in a professional manner.
- Assisting clients and visitors with the location of legal staff.
- Assist Case Managers with cases, liaison between clients and case managers.
- Facilitate the meeting of deadlines by keeping multiple agendas and providing timely reminders.
- Observing business etiquette and maintaining a professional appearance.
- Directing the flow of mail, faxes, and deliveries to reach the intended recipients.
- Ordering and replenishing office supplies.
- Managing the maintenance and repair of office equipment.
- Assisting with copying, scanning, faxing, emailing, note-taking, and travel bookings.
- Preparing meeting facilities, and arranging refreshments, if required.
- Assist with new hire setup (receive computer equipment, set up new hire desks with basic supplies prior to first day)
- Capability to learn case file system – FileVine.
- Utilizing internal messaging system RingCentral
- Maintain quarterly expense report in MS Excel for travel and entertainment to ensure yearly budget is maintained.
- Transmit information or documents using computer, mail, scan/email, or fax.
- Managing of all inbound and outbound deliveries via Reception
- Report business expenses, prepare reports for accounting submission.
- Help facilitate projects from concept to creation.
- Work together with CHRO/HR Generalist and clients, internal staff for support services
- Creative mind- Creating monthly HR events calendar's - holiday's, national events, diversity-based recognition.
- AAS, degree or higher, Business focused or equivalent.
- Formal qualification in office administration, secretarial work, or related training.
- Proven experience as Legal Secretary
- Qualification in paralegal studies or similar preferred.
- Bilingual preferred but not required.
- Prior experience as a legal receptionist will be advantageous.
- Familiarity with legal terms, legal documents, and filing.
- Excellent written and verbal communication skills.
- Excellent time management skills.
- Extensive experience working with word processing, spreadsheets, printers, copiers, scanners, faxes, and appointment scheduling and call forwarding systems.
- Exceptional interpersonal and communication skills.
- Able to communicate with all levels of authority and staff.
- Knowledge of constitution, legal terminology, regulations, and court system.
- Working knowledge of litigation management software systems is a plus.
- Proficiency in English
- Outstanding time-management and typing skills.
- Ability to multitask and being comfortable dealing with a diverse pool of people.
- Legal Secretary certification or diploma
- Dental insurance
- Employee assistance program
- Employee discount
- Health insurance
- Life insurance
- Paid time off
- Professional development assistance
- Referral program
- Vision insurance
The AK Law Firm is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.
The AK Law Firm Equal Opportunity/Affirmative Action Employer is dedicated to a policy of compliance with all federal, state and local laws regarding nondiscrimination in employment. No questions included in our application process are intended to secure information to be used for unlawful purposes.
Consistent with the provisions of the American with Disabilities Act (ADA), applicants may request accommodations needed to participate in the application process.
Equal Opportunity Statement
The AK Law Firm provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
E-Verify
This employer participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. If E-Verify cannot confirm that you are authorized to work, this employer is required to give you written instructions and an opportunity to contact Department of Homeland Security (DHS) or Social Security Administration (SSA) so you can begin to resolve the issue before the employer can take any action against you, including terminating your employment. Employers can only use E-Verify once you have accepted a job offer and completed the I-9 Form.
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