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Senior Executive Assistant

4 months ago

Minneapolis, United States First International Bank & Trust Full time
Job DescriptionJob Description

First International Bank and Trust / Kotapay is a family-owned community bank and one of Prairie Business Magazine's 50 best places to work for 10 years running.

The primary role of the in-office Senior Executive Assistant is to increase effectiveness and productivity of the FIBT President by completing critical tasks that allow for concentration and focus on strategic and high-value-added activities.

More than an administrative assistant, the SEA understands the president’s agenda and expectations and coordinates, organizes, and assists in the completion of these tasks. The SEA acts as an administrative secretary handling traditional responsibilities such as correspondence, filing, scheduling, and booking travel arrangements.

Key Responsibilities:

  • Manage and maintain president's schedule along with assisting in the overall prioritization of the schedule. This includes FIBT, and associated family business interests.
  • Draft, ghostwrite, and proofread to effectively communicate professional business correspondence on behalf of the president when appropriate.
  • Host FIBT related events for internal and external groups by planning and executing business related meetings, events and sponsorships, ensuring all details are accounted for.
  • Serve as a liaison to the Board of Directors, Executives and Senior Management teams.
  • Produce and maintain various reporting and documents to assist in overall tracking, visibility, and accountability.
  • Arrange complex travel plans and itineraries, along with all necessary preparation and materials.
  • Establish priority list, and coordinate travel on corporate jet.
  • Proactively take on mission driven corporate initiatives and special projects aligning around strategic goals and direction.
  • Provide support and build strong partnerships with the president’s direct reports, understanding how each of these teams fit into the overall strategic vision.

Qualifications:

  • Bachelor’s degree from four-year college or university preferred; minimum of five to ten years of related executive assistance experience and/or training or equivalent combination of education and experience.
  • Proficient in MS Office with an emphasis on Outlook, PowerPoint, Excel, and Word.
  • Strong multitasking abilities, detail-oriented and self-motivated.
  • A strong understanding of confidentiality and the ability to handle sensitive materials and conversations.

We show our employees we care by providing competitive benefits and training and growth opportunities. Here are the things we offer within our full-time benefits package:

  • Health, Dental & Vision
  • 401K Retirement Plan with Employer Match
  • Paid Parental Leave
  • Life and Disability Insurance
  • Generous PTO and Holiday pay

If you are interested in learning more, you can apply or if you have questions before applying you can reach out directly at TalentAcquisition@FIBT.com.

Equal Opportunity Employer