Executive Administrative Assistant

2 weeks ago

Oneida, United States EMT International Full time
Job DescriptionJob Description

Are you a master multitasker with a passion for event planning? EMT International, a leading provider of digital finishing solutions, is seeking a highly organized and proactive Executive Administrative Assistant. In this position, you will be the go-to person for our CEO and executive team, keep our office running smoothly by supporting HR, Marketing, Finance and other internal departments, plan and execute memorable employee events and customer visits, and champion our wellness initiatives and community outreach programs.

Executive Administrative Assistant Responsibilities:

  • Executive Support:
    • Manage and maintain executive calendars, including scheduling meetings, appointments, and travel arrangements.
    • Prepare and organize materials for meetings and presentations.
    • Act as a liaison between executives and internal/external stakeholders.
  • Administrative Support:
    • Provide administrative support to various departments including HR, Finance, Sales and Marketing, IT, and Supply Chain.
    • Answer and direct phone calls, take messages, and manage the general voicemail box.
    • Order and maintain office supplies, ensuring adequate stock levels and efficient use of resources.
  • Event Planning and Coordination:
    • Plan, organize, and execute employee events, customer visits, offsite meetings including venue selection, catering, logistics, and attendee communications.
    • Manage budget for events, track expenses, and ensure within financial guidelines.
  • Community Support and Wellness Programs:
    • Coordinate and support company-wide community outreach and volunteer events, aligning with the organization’s culture.
    • Assist in the planning and implementation of employee wellness programs and activities.
  • Project Management:
    • Lead or assist in special projects as assigned by the executive team
    • Develop and maintain project timelines, task lists, and deliverables.

Executive Administrative Assistant Qualifications:

  • Bachelor’s degree in Business Administration, Management, Communications, or a related field preferred.
  • 3-5 years of experience in an executive support role; manufacturing environment is a plus.
  • Proficient in Microsoft Office Suite (Outlook, Word, PowerPoint, Excel)
  • Excellent communication, planning, organizational, and time management skills.
  • Ability to work independently and collaboratively with a high level of discretion and confidentiality.

Are you ready to combine your event planning passion with office excellence? Apply now to start the conversation about your future with EMT International

About EMT International

At EMT International, our focus is to provide a secure and rewarding future for our employees. We are building a culture where collaboration fuels innovation, where your talents are both recognized and celebrated.

Together We Are Better

  • Open communication and feedback
  • Leverage each other’s strengths
  • Transparency of information
  • Share knowledge & learn from each other.
  • Tuition reimbursement and career development opportunities

Work-life Balance

  • 10 paid holidays
  • Paid vacation
  • Flexible work schedules

Health and Wellbeing

  • Clean, safe working environment
  • Health, Dental, Vision and Life Insurance
  • Short and Long-Term Disability
  • 401(k) with company match
  • Employee Assistance Program (EAP)
  • Wellness Incentive Program

Have Fun and Give Back

  • Sporting events such as baseball games and golf outings
  • Anniversary and retirement celebrations, service awards, and new hire welcomes
  • Community fundraisers, charitable events, and volunteering

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