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Chief Administrative Officer

2 months ago

Oneida, Tennessee, United States The Tennessee Board of Regents Full time
Title: Chief Administrative Officer

Employee Classification: Executive/Admin & Managerial

Institution: The Tennessee Board of Regents

Department: Administration

Job Overview

The Chief Administrative Officer reports directly to the President and assumes the duties and responsibilities of the President during their absence. This role encompasses comprehensive oversight of all institutional locations and personnel to ensure adherence to policies and regulations set forth by the Tennessee Board of Regents as well as applicable state and federal laws.

Key Responsibilities
  • Assist the President in the ongoing evaluation, modification, implementation, and monitoring of operational objectives and goals - (Essential)
  • Provide strategic leadership and vision in areas such as planning, budgeting, staffing, and policy formulation - (Essential)
  • Guide and inspire assigned staff through training and motivation to harness individual strengths and meet institutional growth demands - (Essential)
  • Supervise all departments within the institution - (Essential)
  • Act as the officer responsible for Affirmative Action, as well as recruitment and retention strategies for faculty and staff - (Essential)
  • Ensure compliance with TBR, state, federal, and accrediting agency regulations and policies - (Essential)
  • Conduct annual evaluations for faculty and staff - (Essential)
  • Oversee the development and execution of orientation programs for new hires - (Essential)
  • Prepare, communicate, and report on strategic initiatives and plans - (Essential)
  • Conduct risk assessments for the institution - (Essential)
  • Manage safety and security policies and protocols - (Essential)
  • Oversee curriculum development and assessment - (Essential)
  • Assist the President with long-term planning - (Essential)
  • Support the President in grant proposal submissions and management - (Essential)
  • Assist in reporting institutional status to the Advisory Board - (Essential)
  • Develop and implement professional development programs for faculty and staff - (Essential)
  • Supervise departmental budget preparation and oversight - (Essential)
  • Support facilities and maintenance staff while overseeing physical facility projects - (Essential)
  • Supervise and support Coordinators of various programs - (Essential)
  • Direct oversight of procurement, academic, and other institutional contracts - (Essential)
  • Manage annual records retention reporting - (Marginal)
  • Oversee annual equipment inventories and disposal of surplus assets - (Essential)
  • Assist in disciplinary matters as needed - (Essential)
  • Participate in committees and boards as required - (Essential)
  • Serve as the Title VI and Title IX Coordinator ensuring compliance with federal regulations and handling investigations - (Essential)
  • Act as the COE Liaison ensuring compliance with accreditation requirements - (Essential)
  • Be available for after-hours events and travel as necessary - (Essential)
Minimum Qualifications

Master's Degree from an accredited institution
Five (5) years of experience in post-secondary career and technical education
Three (3) years of supervisory experience in a technical education environment

Preferred Qualifications

Seven (7) years of experience in organizational management with administrative experience in higher education
Familiarity with Council on Occupational Education accreditation requirements, Federal Student Aid programs, and state initiatives
Experience in procurement and contract bidding
Background in facilities management

Knowledge, Skills, and Abilities

Proven decision-making ability regarding budgets, personnel, and programs in an educational context
Strong leadership, interpersonal, and communication skills (written, verbal, and presentation)
Proficient computer skills, including knowledge of network systems, MS Office applications, and student information systems
Ability to exercise sound judgment in evaluating situations and making decisions
Capacity to articulate ideas clearly and persuasively
Strong analytical capabilities
Ability to plan and direct the work of others
Administrative, technical writing, and project management skills.