Property Manager

2 months ago

Phoenix, United States Workspace Property Management Full time
Job DescriptionJob DescriptionJob Summary:

The Primary Responsibility of the Property Manager is to perform portfolio administrative duties while overseeing our expanding portfolio of properties. The candidate will be responsible for the administration of all aspects of maintaining and managing the portfolio including but not limited to: portfolio administrative duties, coordinating repairs, scheduling preventive maintenance, negotiating and maintaining contracts, establishing accurate budgets, setting and managing project schedules, as well as developing and maintaining relationships with tenants and contractors. This position may also assist with administrative projects that center on the operations, growth, and enhancement of our overall operations.

Role and Responsibilities:
  • Daily management and oversite of existing portfolio.
  • Inspect and arrange for building repairs, track, and assure satisfactory completion of repairs. Follow-up with customers to ensure service requested are completed to their satisfaction.
  • Arrange for preventive maintenance of building mechanics, systems, and components at scheduled intervals.
  • Willing and able to occasionally climb roof access ladders to inspect flat roofs and HVAC units.
  • Provide 24 hours coverage to meet the emergency needs of tenants, buildings, and management.
  • Responsible for employee selection, employee training, employee evaluation, employee termination, and implementation of all other employment decisions for employees with a direct report in accordance with human resource policies and procedures and guidance from supervisor all in accordance with the law.
  • Lead and supervise Building Engineer and other employees as required. Ensure efficiency of staff through ongoing training, instruction, counselling, and leadership.
  • Renew mechanical & operational permits, certificates, licenses & contract service agreements.
  • Contract and schedule performance of building services, oversee the bid process, negotiate vendor contracts, assure compliance with our insurance requirements.
  • Schedule, coordinate and oversee multiple projects simultaneously, oversee the bid process, negotiate contracts, provide decision logic for selected vendor, assure adherence to insurance, permit and governmental compliance.
  • Recommend, bid, and coordinate capital improvements.
  • Establish and maintain accurate operating budgets and manage the properties according to the approved budgets.
  • Submit weekly reports on status of projects and property issues; provide monthly budget variance reports.
  • Submit Monthly A/R reports and participate in monthly A/R meetings.
  • Correspond with and maintain tenant relations. Respond to tenant requests, including coordinating tenant work requests with vendors.
  • Submit weekly reports on tenant interactions.
  • Ability to draft and write detailed documents and email communications to tenants, vendors, and contracted firms to prepare reports, presentations, and technical information in a clear and concise manner.
  • Set up and maintain files, utilizing both electronic and paper files for leases, contracts, tenant communications, building information, reports, and related Property Management data, etc.
  • Distribute and route documents such as certificates of insurance, commencement letters and other legal documents.
  • Assist with coding of invoices, as well as reviewing and approving invoices for payment.
  • Resolve Landlord building violations to full satisfaction of governing agencies.
  • Enforce the Tenants compliance with building codes and the Tenants resolution of violations they are obligated to cure.
  • Review and abstract leases with ability to comprehend Landlord vs Tenant lease responsibilities and enforce compliance.
  • Monitor tenant buildouts and ensure tenants obtain and close out any required permits.
  • Assist in the pursuit of new business by participating in showings when needed and ensuring that vacancies are show ready at all times.
  • Engage vendors for environmental investigation and remediation when applicable.
  • Regularly exercises good judgment and decision-making logic to resolve day-to-day operational issues.
  • Work closely and collaborate with other Company departments, including Acquisitions, Leasing, Marketing, Operations, Legal, Finance and Accounting
  • Maintain familiarity with building codes, technological advances, and industry best practices.
  • Ability to gather data from various resources, including the internet, analyses and organize of data into a report format for others to review.
Qualifications and Education Requirements:
  • Previous Commercial management experience with excellent operational, customer service, and financial skills a must, preferably three (3) to five (5) years.
  • Knowledge and understanding of building components, systems, and mechanics (roof, elevators, boilers, fire systems, water proofing etc.)
  • Ability to prioritize tasks utilizing good time management, is comfortable multi-tasking, possess strong organizational skills, is self-driven, and can track projects & meet deadlines.
  • Ability to work independently with minimal supervision but also be a team player.
  • Strong knowledge and understanding of all financial aspects of Property Management including but not limited to; Accounts Receivables, Variance reporting/explanations, Budgeting, and Cap Ex planning.
  • Excellent written and verbal skills, as well as strong attention to detail and ability to interact with all governing agencies.
  • Valid driver’s license along with good driving record and insured vehicle to travel to multiple properties required.
  • Ability to analyze and recommend solutions to overcome project hurdles and setbacks.
  • Ability to work independently with but also be a team player.
  • Ability to manage and/or participate in corporate initiatives and projects remotely.
  • Ability to read building plans.
  • A working knowledge of MS Word, Excel & Outlook is necessary with ability to learn new software, MRI Accounting Software, Yardi and Kardin Budget Software, preferred.
Additional Notes

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

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