Construction Administrator

1 month ago

Jacksonville, United States LandSouth Construction Full time
Job DescriptionJob Description

LandSouth Construction is a leading multifamily general contractor headquartered in Jacksonville, FL with operations throughout the Southeast. We're currently seeking a Construction Administrator to join our award-winning team

The Construction Administrator supports LandSouth’s project teams with the administrative and financial activities that go into executing ground-up construction projects. The primary functions of the position are data entry and handling accounting/accounts payable. The role assists with contract administration, document control, change orders, and subcontractor, vendor, and client communications related to invoicing and statutory requirements.

Please note that this role is fully onsite: Monday-Friday, 8am-5pm. Our office is located near the Mayo Clinic off of San Pablo Rd (32224).

Essential Duties and Responsibilities

  • Perform administrative duties involving owner change orders, back charges, logs, and internal commitments.
  • Upload, track, communicate, and manage all project plans and revisions.
  • Ensure project documentation is properly stored and accessible for legal, warranty, and other purposes.
  • Understand and fulfill commitments for contracts and change orders.
  • Prepare and maintain various types of project commitments utilizing construction software.
  • Track job cost commitments and field purchases.
  • Create and maintain owner reports.
  • Coordinate communication with the field by facilitating mutual server file access and utilizing folders appropriately.
  • Verify that field notices are processed and assessments are charged and communicated.
  • Assist with punch folders for field assessment.
  • Compile and create project closeout packages from start to finish including as-builts, manufacturer warranties, operating manuals, plan sheets, and releases for closeout document files.
  • Review and submit weekly Accounts Payable selections for payment.
  • Assess and identify inconsistencies in draws for subcontracts, purchase orders, and other financial documentation.
  • Maintain an understanding of lien laws in states where jobs are active and address any liens on the job for eventual removal/bonding.
  • Ensure lien releases are secured before and after payment.
  • Maintain and update the list of entities with lien rights on a subcontractor supplier list.
  • Input invoices against the schedule of values for purchase orders.
  • Obtain subcontract and purchase order documents/statements.
  • Manage utility payments to ensure units turned over are billed back to the owner.
  • Review subcontractor draws for accuracy, compare against applicable schedule(s), and manage waivers within construction software.
  • Confirm that the final paperwork needed for retainage requests is complete.
  • Participate in project and budget meetings as needed.
  • Support warranty and permitting functions as needed.

Education and Experience Requirements

  • High School diploma or equivalent.
  • Minimum of two years of administrative experience.
  • Accounts payable experience is highly preferred.
  • Proficient in multitasking, processing at a high volume, and verbal communication.
  • Procore experience preferred.

Benefits

  • Weekly pay schedule.
  • Quarterly bonuses.
  • Three weeks of frontloaded paid time off.
  • Health, dental, and vision insurance plans.
  • 401(k) retirement plan with company contribution.
  • Employee assistance programs for physical, financial, and mental well-being.
  • Tickets to Jags games (company suite), Daily's Place concerts, and THE PLAYERS Championship.
  • Extensive volunteer/community involvement opportunities.
  • Comprehensive training and career development initiatives including a mentorship program, safety and leadership training, tuition reimbursement, and professional certifications.

Additional Requirements

  • Must have a valid Driver's License.
  • Must be authorized to work in the United States.
  • Must be able to pass a background check, in accordance with local law/regulations.

LandSouth Construction is proud to have accomplished many achievements throughout our 25-year history including Top 25 Largest Multifamily Contractors, ENR Top 400, Top Contractors in the Southeast, Companies with Heart, and Best Places to Work. We aim to foster a culture of progress, support, and comradery and are seeking to add experienced and driven professionals to contribute to our team's continued success. If you are interested in joining our team and meet the above requirements, we invite you to apply

We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.

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