Accounts Payable Coordinator
3 weeks ago
ICP Group is looking to hire an Accounts Payable Coordinator for our Tampa, FL plant. The Accounts Payable Coordinator will assist the AP Supervisor in improving team productivity and efficiency by motivating and guiding AP Specialist to their optimal performance. They will coordinate the activities associated with processing Accounts Payable while handling higher level duties including but not limited to vendor maintenance, 1099 reporting and payment run.
This position is based in Tampa, FL and requires the AP Coordinator to be in the office 3 days per week (hybrid work schedule)
In this role, you will be responsible for but not limited to the following:
- Maintain excellent internal and external vendor relations.
- Process accounts payable weekly payment run for all companies.
- Assist with account and statement reconciliations as needed.
- Handle vendor master file maintenance, including creating, changing, and updating vendor information; monitor for accuracy to reduce duplications.
- Provide assistance and support for all Accounts Payable team members.
- Ensure 1099 vendor information is received and input into the accounts payable system.
- Assist AP supervisor with batch review, 1099 data compilation at year-end.
- Act as backup to AP supervisor with month-end functions and weekly check run review.
- Assist with accruals, financial audit and other special projects as needed.
- Audit Expense Reimbursements in a timely manner.
- Bank transaction clearing.
- Generate payment to vendors on a routine schedule.
- Inspect paid and unpaid invoices including cleared payment inquiries and check voiding to maintain accurate files and records according to company standards.
- Own vendor credit application process
- Review automatic payments to ensure correct coding and authorization as well as sufficient contracts and documentation.
- Maintain key systems – Concur..
Qualifications:
- Bachelor's degree or equivalent combination of education and experience.
- One or more years of leadership experience ideal.
- Experience with an automated expense/invoice system such as Certify or Concur.
- Strong personal computer and business solutions software skills.
- Good communication skills for communicating with support personnel and management.
- Strong analytical and problem-solving skills.
- Good planning and organizational skills to balance and prioritize work.
- Demonstrates a positive attitude and takes a proactive approach.
- Intermediate understanding of accounting, including debits, credits and internal controls.
- Maintain confidentiality of information.
- Need to understand accrual process and when invoices should be paid based on invoice date.
- Excellent customer service skills, including written and verbal communication while maintaining a customer first mentality.
- Strong Microsoft Office skills (Outlook, Excel, Teams).
- Working knowledge of Syspro or Sage ERP, preferred.
ICP Group is an Equal Employment Opportunity (EEO) employer and welcomes all qualified applicants. Applicants will receive fair and impartial consideration without regard to race, sex, color, national origin, age, disability, veteran status, genetic data, or religion or other legally protected status.
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