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Business Operations Assistant

2 months ago

Camden, New Jersey, United States Camden City School District Full time
Job Summary

The Camden City School District is seeking a highly skilled and experienced Business Operations Assistant to support the School Business Administrator in maintaining the highest level of fiscal business management and accountability of the district.

Key Responsibilities
  • Assist the School Business Administrator in the management of the Business Office
  • Manage Business Office personnel and oversee day-to-day operations for the following teams/functions: Payroll, Reporting, Purchasing, Accounts Payable, and Receivables
  • Cultivate a team-oriented culture for direct reports that emphasizes quality, continuous improvement, retention, development, and high performance
  • Evaluate operating procedures and make strategic recommendations for payroll, purchasing, accounts payable, and revenues/receivables, with a focus on efficient customer service and compliance with internal controls
  • Assist the School Business Administrator with the review and approval of purchase orders, payrolls, fund transfers, and other financial transactions requiring Business Office approval
  • Ensure Business Office work systems are efficient and functional
  • Coordinate and submit the preparation of state and federal financial reports required for payroll, purchasing, accounts payable, revenues/receivables
  • Collaborate with Senior Director, Grants to prepare and complete federal grant reports
  • Collaborate with Senior Director, Accounting and Audit to complete the reconciliation of all cash and account balances in collaboration
  • Review, gather documentation, and prepare responses to Open Public Records Act (OPRA) requests
  • Assist the School Business Administrator in reviewing and revising the District's current standard operating procedures (SOP) and budget/financial internal controls to safeguard the District's assets
  • Assist in recruiting, screening, hiring, supervising, and evaluating personnel for positions in the Business Office
  • Perform, in the absence of the School Business Administrator/Board Secretary, the responsibilities of the School Business Administrator/Board Secretary
  • Perform other duties as assigned by the Supervisor or Supervisor's designee
Requirements
  • A minimum of a bachelor's degree in Finance, Accounting, Business Administration, or a comparable area from an accredited four-year university or college
  • Possess or be eligible for the New Jersey School Business Administrator's Certificate
  • A thorough understanding of the Generally Accepted Accounting Principles (GAAP) established by the Governmental Accounting Standards Board, school budget preparation, and internal control systems
  • At least five (5) years of experience in finance and/or budgeting and accounting
  • At least three (3) years of supervisory experience
  • Required criminal history background check, physical, and proof of U.S. citizenship or legal resident alien status
Preferred Qualifications
  • At least three years of experience in a K-12 district as an Assistant School Business Administrator or a School Business Administrator preferred
  • At least three years of experience in accounting and/or auditing
  • Knowledge of Generally Acceptable Accounting Principles (GAAP)
  • New Jersey school district business experience
Core Competencies
  • An ideal candidate for this role will demonstrate the following and/or have experience with:
  • Demonstrated record leading complex and cross-functional initiatives in diverse organizational settings
  • Strong problem-solving and project management skills
  • Exceptional organizational skills and attention to detail
  • Strong oral and written communication skills and interpersonal and teamwork skills
  • Integrity and clarity in all communications and interactions
  • Flexible, optimistic approach; committed to overcoming challenges; comfortable with change and ambiguity
  • Ability to work independently and manage multiple responsibilities simultaneously
  • Demonstrated ability to learn quickly and take initiative
  • Commitment to the success of all Camden students; specifically to raising the academic achievement of children in high-poverty communities
  • Ability to thrive in a fast-paced and achievement-oriented environment
  • A willingness to go above and beyond to do whatever it takes to achieve strong results
Core Values
  • We are seeking individuals who will exemplify the District's core values:
  • Respect and Humility
  • We serve our community by recognizing the strengths, experiences, and perspectives of others. We humbly recognize our own limitations and incorporate lessons we gain from our reflective practice.
  • Evidence-based
  • We use evidence to inform decisions and to ensure that we are accountable to our students and families.
  • Communication & Collaboration
  • We communicate openly and work collaboratively, recognizing that getting to the best possible decisions requires input from others. Honest communications build trust and establish a community that assumes best intentions.
  • Solutions-oriented
  • With respect for the complexity of this work and the history that precedes us, we focus on persistence, resourcefulness, and inclusiveness to drive toward solutions.