First Year Experience/Specialist

1 month ago

Tsaile, United States Diné College Full time
Job DescriptionJob Description

First Year Experience/Specialist

Student Affairs

Tsaile Campus


Duty Schedule:

Monday through Friday, 8:00 AM to 5:00 PM. May require evenings and/or weekend hours. This is grant-funded position. The position requires working on-site.

Summary/Objective of Position:

The FYE Specialist is responsible for advising First-Year students/prospective students at the community campuses/centers. The Specialist aids in the development of innovative programs and services to increase student persistence and retention of incoming first-year students. The First Year Experience provides: orientation, academic/learning workshops, and co-curricular activities. The position requires the ability to initiate programs independently, possess a positive & motivational attitude, and nurturing/supportive skills.


Description of Essential Functions of the Position


Disclaimer: This is not necessarily an exhaustive list of all responsibilities, duties, skills, efforts, requirements or working conditions associated with the job. While this list is intended to be an accurate reflection of the current job, management reserves the right to revise the job or to require that other or different tasks be performed as assigned. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

ACADEMIC ADVISING & COACHING, (60%)
- Provide guidance & support to First-time Freshman and continuing Freshmen students with registration, course selection, degree planning, review/read degree checklists; assist with explaining and completing an official add/drop and/or withdrawal procedures,
- Guide students with selecting an academic pathway/degree planning; develop an educational plan to promote higher education goal attainment that includes discussion on academic, personal, and career goals,
- Network with the Student Affairs' programs in initiating, implementing, and monitoring retention contracts with freshman year students attending Tuba City, Window Rock, & Crownpoint campuses/centers who are placed on academic "at risk" status,
- Conduct follow-ups regularly with assigned advisees throughout the semester to track academic progress at week one, week three, mid-term, and finals to monitor students' academic success and advancement,
- Collaborate and refer students to various student support resources and academic departments as needed (i.e. faculty),
- Maintain confidentiality of information regarding students, staff, and faculty per FERPA requirements and College policies.

STUDENT SUPPORT/FYE LITERACY PROGRAMS, (20%)
- Assist with the development & implementation of innovative and strategic first-year programming that assists with transition and retention of freshman students,
- Coordinate and collaborate on New Student Orientation with the Recruitment Office to broadcast orientation across all campuses/centers via in-person and virtual settings; develop an orientation module using the most recent applicable technology,
- Coordinate and host extra-curricular activities to supplement academic needs for all first year students; conduct workshops that promotes college success skills including time management, acknowledged learning needs, stress management, financial literacy, test-taking strategies, financial aid information, and goal setting,
- Responsible for efficient delivery and marketing of all First Year Experience programs and services to all incoming and current first year students,
- Collaborate and maintain partnerships with academic departments, and other student support services to build the first-year program and services to better support students academically.

ASSESSMENT AND PROFESSIONAL DEVELOPMENT, (15%)
- Implement, maintain, and manage electronic records of student surveys, data reports, and other first year experience activities,
- Monitor the progression and contribution with Student Learning Outcomes, Institutional Strategic Goals, Student Affairs Goals, and Title III Goals, recommend program initiatives to align when necessary,
- Actively participate in staff development initiatives and remain knowledgeable about best practices with first year experience programming on behalf of students.
- Prepare documents, reports, and routine correspondences in a timely manner; collect student data and provide information accordingly; promote and used data-driven decision making.
- Other Duties as assigned for the overall success of the department as assigned by the supervisor. (5%)

QUALIFICATIONS

Education & Experience


Minimum:

Associate degree in Business, Education social/behavioral science, or related field, plus two years of experience working with students in a Higher Education Setting.

Preferred:

Bachelors degree in Business, Education, Social/behavioral science, or related field.

Knowledge:

- Strong organizational and time management skills,
- Ability to work independently,
- Ability to interact in a professional manner with staff, students, and the public,
- Excellent verbal and written communication skills,
- Independent decision making and problem-solving abilities,
- Display professional appearance and demeanor,
- Knowledge with promoting diversity, inclusion, and equity with program planning and interaction with students.

Skills:

- Proficient skills with Microsoft Office: i.e. Excel, Pivot Tables, etc.
- Must have strong project management and organizational skills,
- Possess strong written and verbal communication skills; display active listening and interpersonal skills,
- Work effectively in team oriented program planning,
- Display excellent customer service skills using tact and diplomacy.

Abilities:

- Ability to compile, analyze and interpret data,
- Ability to prioritize program planning and distribution of information in a timely manner,
- Ability to communicate clearly by phone and in-person,
- Detail oriented and able to organize and manage multiple projects while maintaining a high level of accuracy,
- Ability to handle multiple tasks and issues during high peak time, i.e. Registration,
- Ability to understand and explain technical information in a manner that is easily understood.

Physical Requirements, Work Environment & Travel:

Work is typically done in an office work environment. Required to lift typical office equipment and supplies weighing 25 lbs. Travel is required to other campuses and centers; required to use GSA vehicles. Air travel maybe required to attend training, conferences, and seminars locally and/or nationally.

Other Requirement(s):

Possess a valid state issued Driver's License. Complete Highway Safety training to operate government vehicles. Attend/complete First Aid & CPR training. This is a grant-funded position. The position requires working on-site.


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