Development Coordinator

4 weeks ago

Santa Monica, United States Upward Bound House Full time
Job DescriptionJob DescriptionSalary: $23 - $29 hourly

Organizational Overview

Upward Bound House (UBH) is dedicated to ending the cycle of intergenerational family homelessness. We compassionately provide a continuum of services ranging from crisis housing to permanent housing and homelessness prevention. With over 30 years of experience in family homelessness, UBH is a leading services provider, contributing to and advocating for lasting solutions to end family homelessness. UBH provides a fast-paced environment that values empowerment, collaboration, diversity, relationships, efficiency and communication. UBH provides a supportive, caring and merit-based environment for team members and is vested in their growth and development.

 

Position Summary

UBH seeks a bright and highly-motivated individual with excellent critical thinking ability to join our growing Development Department. The Development Coordinator (DC) plays a vital role in supporting our 2024 revenue goal of $11 million. This person will be responsible for managing the donor database, conducting prospect research, overseeing the donor acknowledgement process and will be the right-hand to the Chief Development Officer. The DC will be joining UBH at an exciting time of growth and may have the opportunity to grow into additional responsibilities. ** Please note this position is full-time in the office in Santa Monica and does not offer hybrid work flexibility at this time. 

 

ESSENTIAL DUTIES:


Database Administration

Support the Development Department’s Salesforce donor database, including:

  • Daily entry of donation checks and review of online donation activity.
  • Generate standard and customized donor reports for weekly review.
  • Weekly prospect research to build comprehensive profiles on all donors.
  • Support in tracking volunteer engagement in Salesforce.
  • Implement data entry standards and processes for all development staff to follow.
  • Prepare donation acknowledgement letters and mailings.
  • Ensure CRM data integrity through accurate data entry and ongoing clean-up
  • Reconcile donations with the Finance Department on a monthly basis.


Development Team Support

Provide administrative support to the Development Department, including:

  • Research to identify new individual donors and to increase current donor giving.
  • Research new contacts made by senior staff and board members.
  • Support grant writing team by tracking application stages and organizing files.
  • Generate clear, action-oriented meeting notes to keep team on track.
  • Coordinate the distribution of recurring appeals and stewardship materials.
  • Other duties that support the needs of the Development Department, as

 

Fundraising Event Support

Provide administrative support to the event staff, including:

  • Generate invite lists based on Salesforce reporting.
  • Track RSVPs and assist with follow-up calls to invitees when needed.
  • Prepare reports of giving information for potential event
  • Assemble event materials such as name tags and sign-in sheets.

 

QUALIFICATIONS:

  • Passion for the mission of Upward Bound House.
  • Bachelor’s degree in Business, Public Health, Communications or related field.
  • A minimum of three years’ administrative experience, preferably supporting a nonprofit development/fundraising
  • A minimum of two years’ experience using a CRM database, preferably Salesforce.
  • A genuine interest in data management and desire to work in nonprofit fundraising.
  • Demonstrated ability to work well in a fast-paced
  • Advanced proficiency in Microsoft Office, especially Excel and PowerPoint.
  • Excellent organizational and communication skills, and strong attention to detail.
  • Strong critical thinking ability with a focus on providing solutions.
  • Builds strong rapport with staff, board members, donors and volunteers.
  • Available for occasional work on weekends and

 

  RESPONSIBILITIES COMMON TO ALL AGENCY EMPLOYEES

  • Maintain a safe work environment and confidentiality at all times.
  • Be proactive, creative, and flexible in determining, evaluating, researching, and resolving issues.
  • Organize and prioritize multiple activities to meet all external and internal deadlines.
  • Maintain professional demeanor that reflects positively on the agency.
  • Demonstrate respect and courtesy toward others.
  • Able to thrive in a work environment emphasizing teamwork and collaboration.
  • Respond in a timely manner in all aspects of communication.
  • Work with average supervision.
  • Perform other duties as assigned.

  

 MANDATORY REQUIREMENTS

  • Employment eligibility
  • Current California driver’s license and State-required insurance and a driving record acceptable to the organization and/or its insurance
  • Reliable
  • Successful completion of background

 

TO APPLY

To be considered for this position, email cover letter and resume to HR@upwardboundhouse.org Please be sure to reference Job Title in the subject line of your email. Please no phone calls regarding this position.

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