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Behavioral Health Hospital Administrator

2 months ago

Geneva, United States Generations Behavioral Health Full time
Job DescriptionJob DescriptionSalary:

POSITION TYPE AND EXPECTED HOURS OF WORK
· This is a full-time position in a mental health care facility open 24 hours a day, 365 days a year.
· This exempt position will require variable hours and overtime on a regular basis.
· Requires on-call time to respond as needed/required to hospital needs.

JOB SUMMARY & OBJECTIVE
Always working within the highest levels of standards commensurate with the hospital, this position assists with oversight of a multi-disciplinary professional team through the development of collaborative and innovative practice, carrying out hospital activities in compliance with federal, state, local laws, regulatory requirements and company policies. The Administrator assists CEO with overall coordination and direction for all activities related to administration, medical and clinical services, personnel, physical plant, information systems, office management and safety; assists the CEO with development and implementation of annual budgets, policies and goals in each of these areas. The Administrator works closely with all members of the management team, corporate staff and others to ensure that his or her responsibilities are effectively and consistently performed.


  • Always promote the hospital’s mission, vision, and values. Understand the strategic direction of the hospital business.
  • Keep abreast of pertinent health-related policy and work to consider impact and strategies for implementation.
  • Understand priorities, is self-motivated, resourceful and follows-through on work. Has demonstrated quality, teamwork, leadership and a positive attitude. Demonstrate a continued expansion of job-related knowledge and skills.
  • Ensure patient-centered care and safety is central to the culture, philosophy, organization and practices of the hospital.
  • Ensure development of a culture of ongoing review, considering new methods, etc.
  • Aid the CEO in formulating and administering hospital policies and services by performing the following duties personally or through subordinate manger and/or staff:


ESSENTIAL FUNCTIONS
· Assist with ensuring effective continuum of service delivery.

  • Maintain appropriate communication, coordination and/or interaction with Medical Director and medical staff.
  • Available to discuss and support healthcare team members when evaluating referrals.
  • Liaise with all members of the health care team and other agencies – local authority, social services,
    secondary care, etc. to assure appropriate care is provided.
  • Delegate appropriate tasks to the team while still maintaining responsibility.

  • Ensure/develop an on-going training program for all areas that ensure hospital remains a “learning
    organization” and that addresses critical technical, supervision and management training needs.
  • Oversee training plans and annual revisions developed by leadership team members.
  • Promote personal development and clinical excellence.
  • Work with the nursing team and others in developing new roles and responding the
    changing healthcare needs.
  • Facilitate and participate in multi-disciplinary education and clinical supervision with
    hospital leaders, as needed.
  • Assure licensed personnel participate in continuing professional development
    opportunities to ensure that up-to-date evidence-based knowledge and competence in all
    aspects of the role is maintained.
  • Assist CEO for ensuring compliance with all accreditation/certification, state, local, regulatory body requirements, e.g., meetings, files, preparation of materials/reports, surveys, etc.
  • Includes, but not limited to, applications, renewal process, plans of correction, etc.
  • Performance measurement/data activities, reporting, etc.
  • Serve as facility PATIENT RIGHTS OFFICER, assure the overall needs of patients are met, including, but not limited to:
  • Routine hospital rounds to ensure via first-hand observation that an optimum level of patient care is being provided, environment is being maintained in a safe and sanitary manner, appropriate systems in place, employees suitably attired and receiving appropriate supervision, etc.
  • Monitoring physical assets of the facility to assure they are maintained in good condition and
    material/supply inventories are maintained at appropriate levels.
  • Serving as the facility SAFETY OFFICER, ensure/develop safety policies and program within the safety program guidelines and all governing or regulatory requirements:
    • This program must comply with all federal and state regulations and be consistently implemented throughout the facility by all staff.
    • The safety program must be closely coordinated with corporate office and physical plant operations to ensure the elimination of safety hazards and compliance with regulatory/accreditation/certification and OSHA regulations, etc.
  • Know and the roles, and work within the hospital risk assessment and infection control guidelines.
  • Ensure safety and incident reporting compliance, review and incidents report to CEO, etc.
  • Responsible for QUALITY ASSURANCE compliance consistent with governing and regulatory bodies, assists CEO to monitor the effectiveness of clinical practice through the quality assurance strategies as presented by hospital leadership.
  • Ensures development of QA program, on-going compliance, reporting measures and data, etc.
  • Assist CEO with ensuring compliance with corporate office Board activities, e.g., meetings, files, preparation of materials/reports, etc.
  • In concert with corporate office, assist CEO with activities to develop/monitor/maintain annual budgets, negotiate and maintain all insurance policies, etc.
  • Assure contractual agreements are in place for needed services and renegotiated as necessary.
  • Strive to improve efficiency and reduce costs in all hospital areas.
  • Work with the information systems manager to develop and implement an information systems program that ensures use of appropriate state-of-the-art information systems technology in all areas.
  • May assist CEO with maintaining a library of literature relating to personnel policies and regulations, safety program and regulations, training materials, and information systems manuals and procedures.


  • Attend staff meetings and committee/management team meetings, Board of Directors meeting & regulatory activities, etc.
  • Organize/develop and weekly staff meetings, training classes, etc.
  •  Performs other duties as required.

    GENERAL ACCOUNTABILITIES
    Assist with establishing hospital directives, vision, and procedures & goals/objectives.
    · Know and comply with the Hospital’s Medical/Clinical/Governance standards, policies and procedures.
    · Serving as hospital PATIENT ADVOCATE OFFICER, monitor facility compliance with patient rights.
    · Assist CEO with oversight of other facility leadership who direct nursing, social work, medical records, business office, recreational therapy, etc.
    · Consult with other executives, staff, and board members about general operations.
    · Position serves as facility SAFETY OFFICER (Duties include, but not limited to:)
  • Ensure integrity and proper regulatory maintenance of agency records, reports, and patient records.
  • Direct, delegate, and ensure the implementation of written policies and procedures that reflect the facility’s goals and objectives, and those of the governing bodies are maintained (includes patient care, human resources, safety and environmental policies, operations policies and health information policies.
  • Assist with monitoring departments to ensure efficiency and effectiveness of services while staying within budgetary limits.
  • Assist other leaders with problem solving related to patient or family needs, safety needs, supplies, and/or environmental issues.
  • Assist with development/organization of business development activities.
  • Report issues or problems to the CEO.
  • Participate in the CEO emergency and/or on-call rotation.


JOB QUALIFICATIONS
Required Education/Experience/Certification
· Minimum 4 years previous experience in hospital operations within a behavioral health setting required
· Previous experience with regulatory body surveys/inspections
· Current CPR certification
· CPI Instructor certification preferred
· Current First Aid training
Preferred Education/Experience
· Bachelor’s degree required, Master’s degree preferred in Business Administration or related field (from an accredited university/college)
Additional Eligibility Qualifications/License/Certification
· Minimum five (5) years senior level management experience

SUPERVISORY RESPONSIBILITY
This position assists with direct supervision of department leaders. This position has indirect supervision of all hospital staff,  and serves as a mentor and coach for positions in the hospital or any department.
SKILLS/COMPETENCIES [this executive position must be able to demonstrate the highest level of
skills/competencies below]
· Collaboration Skills & Teamwork – Balance team and individual responsibilities; give and welcomes feedback; able to build morale and group commitments to goals and objectives.
· Communication Proficiency – Communicates effectively

  • Oral communication – Speak clearly and persuasively; listen and get clarification when necessary;
    responds informatively to questions.
  • Written communication – Write clearly and concisely; edit work; write memorandums for own signature; vary writing style to meet specific needs; present data effectively; able to read and interpret written information.
  • Customer & patient focused.
  • Complex problem solving abilities utilizing critical thinking skills.
  • Judgment, decision-making skills and problem solving/analysis: thoroughness; resolution focused.
  • Possess strong analytical and technical skills to review, prepare, and interpret medical reports and related material and make logical recommendations.
    Dependability & adaptability – Adapt to changes in the work environment; manage competing demands; able to handle frequent change, delays, or unexpected events.
    · Utilize discretion while always maintaining ethical conduct.
    · Leadership skills – Inspire and motivate others to perform well; demonstrate high level of effectiveness with teaching and coaching others; effectively influences actions and opinions of others; accept feedback from others.
    · Managing people – Includes staff in planning and decision-making processes; makes self-accessible to staff; provide regular feedback; seek to improve processes; tactful, sympathetic and understanding approach.
    · Performance/quality understanding/management skills – demonstrate ability to meet requirements of the position.
  • Understand regulatory standards and practices within those standards
  • Include interdisciplinary team in decision making for patient plan of care
  • Maintain availability to staff when off-site
    Planning/organization and coordination skills – Prioritize and plan work activities; effective time management skills – organize time and prioritize in a manner to complete tasks required in a timely manner; conduct meetings; plan for additional resources; set goals and objectives; organize or schedule other people and their tasks; formulate realistic action plans.
    · Professionalism – Approach others in a polite and tactful manner; maintain composure and react well under pressure; treat others with respect and consideration; accept responsibility for own actions; follow through on commitments.
    · Technical capacity and data analysis skills.
    · Project management and negotiation – Develop project plans; coordinate projects and/or work of others; communicate changes and progress; manage project team activities.
    · Safety and security compliance – Observe safety and security procedures; report potentially unsafe conditions; use equipment and materials properly

Benefits:

Medical Insurance

Dental & Vision

Long Term Disability

Company Paid Life insurance

401 (k)