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Administrative Assistant

3 months ago

Seattle, United States ANEW Full time
Job DescriptionJob DescriptionSalary:

ANEW is a nonprofit organization with a mission of building people, building communities. Founded in 1980, ANEW has a unique and successful reputation for assisting underserved populations into apprenticeship and family wage careers. ANEW is focused on changing the culture and demographics of industries that have historically not been diverse or inclusive.

POSITION TITLE: Administrative Assistant
Reporting to the Chief Programs Officer. The Administrative Assistant will provide comprehensive support to executives, managers, and staff, ensuring the smooth and effective operation of our office.

ESSENTIAL FUNCTIONS
•Answer ANEW main phone line and direct calls to the appropriate department and staff.

•Welcome visitors providing polite and professional communication and assist them inconnecting with the correct staff and program.

•Collect, sort, and distribute mail.

•Receive deliveries, open packages, and distribute items to appropriate staff.

•Manage the info@anewcareer.org email address and forward messages to appropriate staff.

•Prepare communications, such as memos, emails, invoices, reports, and other correspondence.

•Maintain supplies inventory by checking stock to determine inventory level; anticipating neededsupplies; placing and expediting orders for supplies; verifying receipt of supplies.

•Perform administrative duties such as filing, typing, copying, binding, scanning, etc.

•Handle sensitive information in a confidential manner.

•Attend staff meetings and take detailed minutes.

•Order office supplies and other items upon request.

•Coordinate repairs to printers and other office equipment.

•Carry out administrative duties such as filing, typing, copying, binding, scanning, etc.

•Perform other duties as assigned.


MINIMUM / REQUIRED QUALIFICATIONS
•Demonstrated commitment to economic, racial, and social justice and an understanding of the ways institutions and systems hurt communities of color through both conscious and unconscious bias.

• 1+ year of experience in an administrative professional position.
• Experience handling confidential or sensitive information.
•Flexibility and adaptability in working with a growing non-profit.
•Strong communication and administrative skills with a proven track record of managing multiple projects.
•Experience in working with collaborative partnerships. 

CONDITIONS OF EMPLOYMENT AND OTHER REQUIREMENTS
•Background screening through Washington State Patrol
•Ability to work flexible schedule to include evening and or weekend
•Proof of citizenship or other authorization for employment
•Continuation of employment is contingent upon successfully performing work described
•Continuation of this position is dependent on achievement of performance goals and availabilityof funding

WORK LOCATION: ANEW Tukwila Training Center and Satellite locations as assigned
WORK SCHEDULE: Monday – Friday
REPORTS TO: Director of Operations
SALARY
This position is an hourly paid non-exempt position with a range of $31.00 - $32.90 Hourly. This position is grant funded and continuation of this position is subject to continuation of funding. The starting hourly rate is based on education and experience as per the below matrix.
Years’ experience must be directly related to this position.

BENEFITS
This position is a non - exempt position. The person in this position is expected to serve a 90-day probation period. Benefits will not be included until and unless the position is made permanent, which is contingent upon performance evaluation, funding, board direction, and potential re-development of the organization and its training/service delivery models. If the position is more than 30/hours per week, employer paid medical benefits will include medical, dental, and vision benefits. A portion of the medical premium is made by the employee through a pre-tax contribution at time of payroll posting. Employees at 30/hours week or greater qualify for full benefits and pay a pre-tax contribution of $80 per month. Employees at 20/hours per week pay 25% of their benefits. Employees who work less than 20 hours per week are not eligible for paid benefits. Additional employer paid benefits include: basic life insurance, vacation, sick leave, holiday pay and taxes as required by law.

APPLICATION PROCESS
The final applicant will be selected by way of a competitive process which will include interviewing and professional reference checks. Please apply on our website.