Executive Assistant(Bilingual in Korean a must)

3 weeks ago


Raleigh, United States DHD Consulting Full time
Job DescriptionJob DescriptionResponsibilities

 Manage professional and personal scheduling for CEO and Deputy CEO, including agendas, mail, email, calls, travel arrangements, etc.
 Coordinate complex scheduling and extensive calendar management, as well as management of content and flow of information to the Executive team.
 Manage, coordinate, and arrange Executives’ travel and travel-related activities, including hotel booking, transportation, and meal coordination.
 Coordinate Executive functions, coordinate hospitality needs, and host company guests as needed.
 Ensure Executive hospitality needs are met during all company functions.
 For external events create itineraries, arrange transportation and all Executive and VIP guest travel needs.
 Maintain professionalism and strict confidentiality with all materials, and always exercise extreme discretion.
 Prepare Word, Excel, PowerPoint presentations, agendas, reports, and special projects in support of the Executive team and organizational goals as needed.
 Draft and prepare correspondence for internal and external announcements.
 Manage communication between upper management and employees, liaising with internal and external Executives on various projects and tasks.
 Plan and orchestrate work to ensure the senior Executives’ priorities are met, organizational goals are achieved, and best practices are upheld.
 Conserve the Executives’ time by reading, researching, collecting, and analyzing information as needed, in advance.
 Perform administrative and office support.
 Complete personal errands for the Executive team as needed.
 Manage Benefits, Expense and Tax reports for the Executive team on a consistent basis.
 Manage schedules for conference and community spaces, assisting department leads with set up and break down of meetings in conference rooms.
 Assist in coordinating employee events such as company holiday party, employee appreciation, etc.
 Monitor and order supplies for Executive Lounge, as well as keeping the Lounge clean and fully stocked; sometimes needed to go on company shopping trips.
 Assist Day Porter with the regular maintenance and restocking of breakrooms; manage food supply in office common spaces (fruit, bread station, etc.) as needed.
 Distribute mail to appropriate individuals within the office.
 Assist with department projects as needed.

Qualifications
 Bachelor’s degree is required.
 4 years’ experience in an administrative role directly reporting to senior management.
 Strong, professional written and verbal communication skills.
 Bilingual in English and Korean highly desired
 Ability to take initiative independently, proactively, and driven by personal motivation.
 Ability to listen actively and express ideas clearly with a positive attitude and empathy.

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