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Human Resources Assistant

2 months ago

West Allis, United States MRA Recruiting Services Full time
Job DescriptionJob DescriptionJob Title: Human Resources Assistant
Company: First Source Worldwide
Location: West Allis, WI
Pay: $23 - $25.50 per hour

Summary: With the direction of the Human Resources Manager, the Human Resources Assistant will perform day-to-day HR and admin. activities to support departmental and organizational needs. The HRA will support all stages of employment from recruiting to end of employment.

Duties and Responsibilities include the following (this list is not inclusive):
 
  • Carry out full-cycle recruiting and onboarding:
    • Develop, review and update job descriptions
    • Create and post job openings, conduct phone screens, schedule and participate in interviews, extend offers, coordinate day one and prepare employment documents.
    • Lead the HR portion of new-hire orientation, train new hires on company policies and procedures
    • Ensure the usability of their workspace with proper equipment, introduce to supporting staff/team and acclimate them to their work location facility.
  • Conduct new-hire check-ins and notify management of suggestions and/or concerns
  • Carry out full-cycle payroll; work within ADP / payroll portal to enter new-hires, review and edit timecards, update wages, track PTO, change employee information, and support open enrollment and payroll
  • Prepare, maintain, and communicate information about relevant policies, safety procedures, and benefits to staff and provides professional and efficient service to all employees
  • Support total rewards functions for new-hires, qualifying events and open enrollment; enter and term plan participants in benefits portals and ADP when applicable.
  • Maintain various databases and systems pertaining to:
    • Training logs, in compliance with safety and ISO standards
    • OSHA hours and 300 logs/postings
    • Employee information, recruitment, rewards, retention, recognition.
    • Coordinate and engage in celebrations for birthdays, anniversaries, recognition, and events
    • employee review schedule; sends and collects documents to ensure timely reviews;
  • Support compliance and documentation of all legal policies and other legal requirements
    • Assist management with accidents/complaints to resolution and prepares/submits first report of injury paperwork to the insurance company.
  • Ensures employee records are accurate, organized, and up to date as well as filed and maintained in accordance with legal requirements, company policies and procedures.
  • Performs all other duties as assigned and needed.


Qualifications:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.
 
  • Bachelor’s Degree in Human Resources; or one to three years of related experience and/or training; or equivalent combination of education and experience
  • Ability to build and maintain positive relationships with colleagues
  • Experience with conflict resolution, disciplinary processes, and workplace investigations; ability to negotiate with others including persuasion where appropriate
  • Ability to maintain confidentiality with all employees and management.
  • Knowledge and understanding of current HR laws and regulations, trends, and updates as it relates to FSW industry and employees; includes knowledge of relevant health & safety laws
  • Active listening skills and understanding of others’ input/ideas
  • Excellent written & verbal communication skills
  • Competency in Microsoft applications including Word, Excel, Access, and Outlook
  • Competency in ADP payroll application
  • Time management skills, especially as it relates to handling multiple people’s schedules
  • Excellent organization skills, ability to formulate concrete action steps for a project
  • Flexibility to travel to other FSW facilities within Wisconsin as needed

We Make it Easy

Founded in 1901, MRA is a nonprofit employer association that serves more than 4,000 employers, covering more than one million employees.

As one of the largest employer associations in the nation, MRA helps its member organizations thrive by offering the most comprehensive assortment of HR services, information, education, and resources to help build successful workplaces and a powerful workforce.

We partner with these companies working directly with their HR department and leadership to hire their talent. We are a direct line to the company, not an agency recruiter.

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