Administrative Associate

2 months ago


Providence, United States UFP Technologies Full time
Job DescriptionJob Description

About Contech:

Contech Medical, a UFP Technologies company, is a global leader in the design, development, and manufacture of class III medical device packaging primarily for catheters and guidewires. Our experience in packaging, assembly and distribution encompasses multiple continents and the largest medical device companies in the world.

Contech Medical offers a competitive benefits package, including but not limited to:

  • Medical, Dental, Vision, Life, Disability Insurance
  • 401K with a matching contribution
  • Paid time off, Paid holidays, Employee discounts and much more

Location: This position will be on-site full-time in Providence, RI. The position holder will need to be within commuting distance (within 45 min).

Administrative Associate Summary:

The Administrative Associate is responsible for supporting the purchasing department with administrative tasks and projects. This role also serves as back-up support for the customer service supervisor.

Administrative Associate Duties and Responsibilities:

  • Tracks purchase orders to confirm receipt and reviews certificates of compliance. Matches various documentation to ensure purchase order, related certifications, and quality records are received, proofread for accuracy and completeness, and in order.
  • Enters purchase orders, printing and emailing purchase orders.
  • Checks on the status of deliveries.
  • Completes filing.
  • Assists with updating information in Purchasing ERP system.
  • Uses Excel to assist with project forecasts and tracking.
  • Provides backup support as needed to the customer service supervisor with duties such as but not limited to: Processing and confirming customer purchase orders, reviewing sales orders to ensure accuracy, update / revise sales orders as needed, and maintaining customer quote files within ERP system.
  • Performs all other duties as assigned or needed.

Administrative Associate Qualification Requirements:

  • High School diploma, or general education degree (GED), and 1-3 years’ office work experience.
  • Strong attention to detail.
  • Organizational skills
  • Ability to multi-task.
  • Detail oriented and accurate.
  • Pleasant and welcoming demeanor.
  • Experience with Microsoft Outlook, Word and Excel and ERP systems desired.
  • Familiarity with personal computers and computer hardware such as printers, keyboards, 10 key calculators and scanners.
  • Strong written and verbal communications skills.
  • Excellent interpersonal skills required.

To apply for this job please create a profile with us through our online application system. Click the "Apply" box in the upper right hand corner to start the application process. Or, if you already have a social media account with LinkedIn, Google, or Facebook you can use your log in credentials to apply.

UFP Technologies, Inc. is an Equal Opportunity/Affirmative Action employer Minorities/Women/Veterans/Disabled.

#UFP #RI #MEDTECH



  • Providence, United States InsideHigherEd Full time

    Associate Hrpp AdministratorBrown UniversityTo view the full job posting and apply for this position, go to: $RedirectResponseJob Description:About Brown Brown University is a leading research university distinct for its student-centered learning and deep sense of purpose. Our students, faculty and staff are driven by the idea that their work will have an...


  • Providence, Rhode Island, United States InsideHigherEd Full time

    About the OpportunityThe Associate HRPP Administrator plays a critical role in the daily administration and implementation of the Human Research Protection Program (HRPP) and Institutional Review Board (IRB) policies and procedures at Brown University. This position serves as the primary point of contact for the HRPP, managing the IRB inbox and working...


  • Providence, Rhode Island, United States InsideHigherEd Full time

    About the OpportunityBrown University is seeking a highly skilled and detail-oriented Associate HRPP Administrator to join our team. As a key member of the Office of Research Integrity, this role will play a critical part in ensuring the integrity and compliance of human subjects research studies at Brown University.The successful candidate will be...


  • Providence, United States Lifespan Health System Full time

    Under general supervision, perform a variety of secretarial and administrative functions. May include functional supervision of clerical support staff. REQUIRED QUALIFICATIONS: Associates Degreeor equivalent experience. Knowledge of PC word processin Administrative Assistant, Administrative, Processing, Assistant, Healthcare


  • Providence, Rhode Island, United States LifeSpan Full time

    Job SummaryWe are seeking a highly skilled and organized Administrative Assistant to join our team at LifeSpan. The successful candidate will provide administrative support to our management team, ensuring the smooth operation of our office.Key ResponsibilitiesProvide administrative support to the management team, including preparing reports, presentations,...


  • Providence, Rhode Island, United States Brown Surgical Associates Full time

    Position: Healthcare Administrative Assistant at Brown Surgical AssociatesBrown Physicians, Inc (BPI) is a non-profit healthcare organization associated with Brown University's Warren Alpert Medical School. Our goal is to deliver outstanding patient services, foster medical education, and drive research initiatives to enhance health in Rhode Island and...


  • Providence, Rhode Island, United States LifeSpan Full time

    Job Title: Administrative Assistant at LifeSpanWe are seeking an experienced Administrative Assistant to join our dynamic team at LifeSpan in Providence, RI.Perform various administrative tasks under general supervision, ensuring seamless day-to-day operations.Qualifications include an Associate's Degree or relevant experience in a business administration...


  • Providence, Rhode Island, United States Rose International Full time

    Position Overview:The Administrative Officer plays a crucial role in enhancing the efficiency of an organization by managing complex administrative tasks. This position requires a proactive individual who can support the head of a department or agency in various administrative functions.Compensation:Min Hourly Rate: $30.03Max Hourly Rate:...


  • Providence, Rhode Island, United States ABLE Associates Full time

    Position Overview:Enhance your career in a vibrant and fast-paced setting as an Office Administration Coordinator with ABLE Associates, a prominent provider of heating and water heating solutions.Role Responsibilities:This part-time role encompasses a variety of tasks aimed at supporting our operational efficiency. Key responsibilities include:Providing...


  • Providence, Rhode Island, United States nextSource Full time

    Job SummaryWe are seeking an experienced Administrative Assistant to provide high-level administrative support to our client. The successful candidate will be responsible for managing and overseeing all administrative procedures and processes, providing direct support to management, and ensuring the smooth operation of the office.Key ResponsibilitiesManage...


  • Providence, Rhode Island, United States nextSource Full time

    Job SummarynextSource is seeking an experienced Administrative Assistant to provide high-level administrative support to our clients. The ideal candidate will have a strong background in scheduling, calendar management, and communication.Key ResponsibilitiesManage and oversee all administrative procedures and processes.Provide direct support to management,...


  • Providence, Rhode Island, United States State of Rhode Island Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Coordinator to join our team at the State of Rhode Island. In this role, you will be responsible for processing applications and permits, providing exceptional customer service, and maintaining accurate records.Key ResponsibilitiesProcess and review applications and permits for...

  • Art Gallery

    4 months ago


    Providence, United States Studio Hop, LLC Full time

    Job DescriptionJob DescriptionArt Gallery - Retail Sales and Administrative Associate:We are searching for an energetic, focused, positive, self-motivated team player that enjoys working with the public, and is willing to learn and carry out the following responsibilities:- Sales of fine art and fine crafts, which includes learning and memorizing information...


  • Providence, Rhode Island, United States Delphi-US, LLC - Peacemakers in the Talent War Full time

    Job Title: SQL Operations AdministratorJob Summary:Delphi-US, LLC - Peacemakers in the Talent War is seeking a highly skilled SQL Operations Administrator to join our team. As a key member of our IT staff, you will be responsible for ensuring the smooth operation of our SQL databases.Key Responsibilities:Database Administration: Install, configure, and...

  • Office Administrator

    3 weeks ago


    Providence, United States Epiroc Group Full time

    The primary objective of the Office Administrator to oversee the daily operations of our office. The ideal candidate will have excellent organizational skills, strong leadership abilities, and a keen eye for detail. This role involves managing administrative functions, supporting staff, and ensuring a smooth and efficient office environment. Independently...


  • Providence, Rhode Island, United States City Personnel Full time

    Job Description**About the Role**We are seeking a seasoned IT professional to oversee and optimize our company's IT infrastructure. This role demands a proactive leader with strong technical expertise and the ability to manage complex systems while ensuring reliability, security, and efficiency.Key Responsibilities:Manage and optimize Microsoft 365 services,...


  • Providence, Rhode Island, United States UFP Technologies Full time

    About UFP TechnologiesUFP Technologies is a global leader in the design, development, and manufacture of class III medical device packaging primarily for catheters and guidewires.Our experience in packaging, assembly, and distribution encompasses multiple continents and the largest medical device companies in the world.We offer a competitive benefits...


  • Providence, Rhode Island, United States Family First Home Companions Long Island NY Full time

    Job SummaryFamily First Home Companions Long Island NY is seeking a highly organized and detail-oriented Administrative Assistant to join our team. This full-time position will provide administrative support to our Supervisor and team, ensuring the smooth operation of our office.Key ResponsibilitiesAnswer and direct incoming calls in a professional and...


  • Providence, Rhode Island, United States City Personnel Full time

    Job Description**System Administrator Role at City Personnel**We are seeking a seasoned IT professional to oversee and optimize our company's IT infrastructure. This role demands a proactive leader with strong technical expertise and the ability to manage complex systems while ensuring reliability, security, and efficiency.Key ResponsibilitiesManage and...


  • Providence, United States LifeSpan Full time

    SUMMARY: Under general supervision perform a variety of secretarial and administrative functions. May include functional supervision of clerical support staff. REQUIRED QUALIFICATIONS: Associates Degreeor equivalent experience. Knowledge of PC word processing and spreadsheet software applications required. Three to five years progressively more...