HR Administrative Assistant

3 weeks ago

Tipton, United States DC Coaters Inc Full time $18 - $19
Job DescriptionJob DescriptionDescription:

Administrative Assistant is responsible for tasks in the following areas - Human Resources, purchasing, and possible accounting data entry. This person will work directly under the HR/Purchasing Manager at BTD and BTD Tipton President with a dotted line to the HR Director at BTD Headquarters. This position will be mainly computer work.

Requirements:

Essential Responsibilities:

  • Ability to multi-task and remain productive at all times.
  • Presents self in a professional manner at all times. This includes appearance, behavior and mannerisms.
  • Efficiently uses computer knowledge to create and update presentations, charts, spreadsheets, documents, etc.
  • Proficient in Microsoft Office Software
  • Proofreads HR documents accurately and suggests any needed changes.
  • Efficiently keeps HR form bins up to date and fully stocked weekly.
  • Accurately scans, files, copies, shreds as well as any other administrative duties assigned. This includes but not limited to new hire paperwork, evaluations, vacation forms, training, quality, warnings, etc into appropriate file or employee file on the server.
  • Proficiently sets up conference rooms when needed for meetings.
  • Actively assists in event planning and/or processing the following: wellness, company events, retirements and other similar type programs.
  • Actively assists with recruiting including but not limited to: setting up interviews; running background checks; and performing drug screens.
  • Efficiently and accurately assists with: new hires including onboarding, training, preparing packets, creating employee folders, manuals, and taking pictures; new hire and termination benefit entry; processing of job and shift changes in a precise manner; ensures that new hires turn in their benefit packet in a timely manner and follows up on those that do not turn them in the 1st week; accurately reviews each application for missing data and inaccurate information; and follows up with new associates on needed information when necessary.
  • Efficiently terminates and moves the Contract workers folders on a daily basis.
  • Accurately completes the termination checklist for all BTD Tipton employees FT and PT within a week of the termination.
  • Assists HR department with open enrollment for insurance including copying forms, answering questions and scanning information with accuracy.
  • Professionally assists with new hire, post accident, and random drug screens and ensures the drug screen cabinet is stocked at all times.
  • Performs employment verifications in a timely manner.
  • Posts needed items on the bulletin boards throughout the shop and pulls expired items down in a timely manner. Not only company but employee bulletin boards.
  • Professionally greets visitors and routes them to the correct person.
  • Assists and participates in Career fairs or school/community events in a professional manner.
  • Professionally assists with answering phones as needed.
  • Efficiently performs data entry for open enrollment, projects, training, and other HR or Accounting related items.
  • Effectively prints and enters forklift badges in timely manner.
  • Precisely inputs all applications and resumes in Plex weekly.
  • Accurately maintains the security system by obtaining photos, printing badges, and entering data to active and/or deactivate a badge.
  • Keep the HR supply cabinets stocked with inventory.
  • Runs errands as needed for the HR department in a timely manner.
  • Professionally maintains a high degree of confidentiality
  • Based on company needs a flexible work schedule and/or overtime is needed.

Tools and Equipment Used:

1. Company phone system

2. Computer/monitor/touch screen/keyboard/mouse, etc

3. Fax Machine/Scanner/Copier/Laminator

4. Microsoft Office Products

5. Plex

6. Shredder

7. Projector and related hardware

8. Company vehicles (valid driver’s license)

9. Must have a valid driver’s license in order to run errands.

10. Paper Folder

Supervisory Responsibilities:

This position does not supervise others.

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