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Executive Assistant

1 month ago

Murfreesboro, United States AESC US LLC Full time
Job DescriptionJob DescriptionAbout AESC US LLC

AESC is an exciting, newly created global organization committed to solving the challenges of a sustainable future and becoming the leading supplier of full-value-chain battery solutions. Our lithium-ion batteries can be found in nearly one million electric vehicles worldwide and have a stellar safety record of zero-critical issues. AESC US is leading the way in battery technology. We design and manufacture EV battery technology for various electric vehicles and equipment. We are working hard towards unlocking the full potential of sustainable energy and climate change mitigation. We will continue to build upon our successes and expand into new markets and industries, producing innovative and competitive products and technologies that advance the goal of a zero-carbon emission future. AESC is headquartered in Japan and has battery manufacturing locations in Japan, UK, China, and the U.S.

AESC Mission

Our mission is to solve the challenges for a sustainable future. Together, we can make a meaningful impact.

About the Role

We are looking for an Executive Assistant in Murfreesboro, TN to support a few C-suite executives. The role requires strong cross-functional working relationships with internal and external stakeholders. Exceptional interpersonal, communication and writing skills are required. The successful candidate would have solid experience in calendar and document management, travel, and meeting coordination, and being self-motivated, collaborative and thrive in a dynamic environment.

What You Will Do
  • Manage and coordinate meetings, appointments, conference calls and events to ensure the executives’ time is used effectively.
  • Perform potentially confidential and complex administrative duties including, composing letters, creating spreadsheets, and compiling presentations.
  • Handle incoming and outgoing communications on behalf of the executives, if needed, including emails, phone calls, and correspondence.
  • Draft and review emails, reports, and other documents for the executives’ approval.
  • Screen and direct inquiries to the appropriate parties.
  • Coordinate and prepare travel itineraries, including flights, accommodations, transportation, and all necessary documents.
  • Assist in preparing meeting agendas, presentations, and briefing materials and attend meetings with the executives, take notes, and follow up on action items.
  • Organize and maintain records and documents to ensure version control and confidentiality.
  • Partner with other Executive Assistants across the company
  • Assist in monitoring and tracking departmental budgets and expenses and processing expense reports and invoices for approval.
  • Act as a contact point to resolve issues and inquiries without the executives’ direct input
  • Conduct research and provide summaries and analysis of research findings on various topics as needed.
  • Collaborate with all levels of internal stakeholders for cross-functional projects and initiatives.
  • Stay updated on industry trends, best practices, and administrative tools and attend training or workshops as needed to enhance skills.
What You Need
  • Bachelor’s degree preferably in business administration or related field
  • 8+ year of experience in administrative support functions or similar roles
  • Strong oral and written communication, organization, and interpersonal skills; analytical thinking skills; ability to maintain confidentiality of information; networking; project management; responsive approach to tasks.
  • Technically savvy in MS Office Suites (Outlook, Word, Excel, PowerPoint, and Teams), online search engines, and mobile communication applications

What is “Nice to Have”?
  • Experience in automotive industry
What We Offer

Welcome to AESC, supporting our state-of-the-art Gigafactories, where you'll have the opportunity to tackle the world's most fascinating challenges alongside exceptionally talented individuals who are driven to make a difference. At AESC, we offer a comprehensive compensation package. In addition, we provide a range of valuable benefits, such as 401K, and health insurance. We strive to ensure that our employees are well taken care of, enabling them to focus on their work and contribute to our collective mission of changing the world.

  • An inclusive and diverse work environment that fosters and encourages professional and personal development.
  • Medical, Dental and Vision Insurance
  • HSA and Flexible Spending Accounts
  • 401K with company match
  • Life Insurance (Company paid and additional voluntary life available)
  • Paid Vacation and 14 Paid Holidays
  • Short term and long-term disability coverage (Company Paid)
  • Tuition reimbursement
Application Process

Even if you don't meet every requirement listed, if you believe this role suits you well, we encourage you to apply. Your application gives us the opportunity to learn more about you and explore potential fits within our team.

Following the submission of your application, we are committed to providing timely responses to all applicants, though response times may vary depending on the volume of submissions. If you do not receive an immediate response, please rest assured that this in no way reflects on the quality of your candidacy. Your application will be retained in our files, and we may reach out to you for future roles that align with your skills and interests. As our organization experiences rapid growth, we appreciate your patience in this process. We are actively working each day to enhance our application procedures to ensure a smoother and more efficient experience for all applicants. Thank you for your understanding and enthusiasm for joining our dynamic team.

Equal Employment Opportunity

At AESC, we are committed to providing Equal Employment Opportunity (EEO) to all individuals. We participate in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S Join us in our passion to design, manufacture, and sell high-performance products, contributing to a sustainable and zero-carbon emission future.

Physical Requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable otherwise qualified individuals with disabilities to perform the essential job functions.

  • Ability to sit for extended periods of time.
  • Ability to read, write, speak, hear; stand; walk; use hands to finger, handle, or feel; reach and lift with hands and arms frequently throughout the day.
  • Required to occasionally lift, push, pull and/or move up to 10 pounds and occasionally required to lift, push, pull and/or move up to 35 pounds.
Work Environment

Candidate must perform the essential duties and responsibilities with or without reasonable accommodation efficiently and accurately, and without causing significant safety threat to self or others. The statements made herein are intended to describe the general nature and level of work being performed by employees assigned to this job classification. They are not intended to be construed as an exhaustive and inclusive list of all responsibilities, duties, and/or skills required of personnel so classified.