FitLab Payroll and Benefits Manager

1 month ago

Newport Beach, United States FitLab, Inc. Full time
Job DescriptionJob DescriptionDescription:

Who Is FitLab:

FitLab is a performance lifestyle company that inspires movement and builds community through the most beloved products, studios, events, and athletes on the planet. As we enter an exciting phase of growth, FitLab’s Finance and HR team are looking for a Payroll and Benefits Manager. This is a new position due to recent growth in the organization. As the Payroll and Benefits Manager, you will play a key role in maintaining employee satisfaction by providing excellent customer service and ensuring a smooth payroll and benefits administration experience.


Job Summary:

As the Payroll and Benefits Manager, you will be responsible for the timely and accurate preparation, processing, and documentation of the bi-weekly, multicompany payroll as well as the administration of employee benefit programs. This requires a general understanding of multi-state payroll processes, laws, and regulations to ensure accuracy and efficiency among processes, reporting, and compliance. You must be able to maintain wage and hour compliance, benefit plan compliance, employee enrollments and terminations, administrative requirements, and managing benefit broker and benefit provider(s) relationships. The Payroll & Benefits Manager will report to the Chief Financial Officer and work closely with the VP of Human Resources.


Who you are:

You are someone who sees crunching numbers is part of your daily cardio. You are meticulous, play by the rules, and like to have everything in order so you can retrieve a record at a moment’s notice. You are emotionally resilient and can handle even the most challenging calls with a positive and optimistic attitude. You play well with others and believe strongly that everybody counts.


Responsibilities:

  • Fosters, supports, and values diversity, equality, and inclusion in the workplace
  • Oversees accurate and timely end-to-end processing of bi-weekly, multicompany, and multistate payroll processing and record keeping, ensuring accuracy and adherence to company policies
  • Stays up to date on federal, state, and local changes in payroll and benefits laws/regulations and maintains accurate and up-to-date employee data, payroll, and benefit records
  • Enters, maintains, and processes payroll information including wage changes, deductions, court orders and garnishments
  • Understands the Company’s employee benefit plans and execute the day-to-day administration of enrollment, eligibility, and education for new hires, qualified life events and separations
  • Addresses employee inquiries about timesheets, paystubs, benefits, and payroll deductions in a timely and courteous manner
  • Administers unemployment reporting in various states
  • Assists in streamlining and improving the payroll and benefit processes
  • Exercises integrity and confidentiality in handling of confidential employee and Company information
  • Assists with the annual open enrollment process, including coordination with employees to answer questions and process enrollment files
  • Assists in providing supporting documents to external auditors
  • Interfaces and maintains effective communication with other employees, departments, benefit broker and benefit providers representative(s)
  • Performs other related duties/projects as assigned
Requirements:
  • 3-5 years of experience in payroll and/or benefits administration
  • Strong understanding of Federal and State regulations impacting employee benefits programs, including ACA, ERISA, COBRA, HIPAA, and Section 125
  • Working knowledge of federal, state, and local payroll tax regulations
  • Competency in Microsoft Office suite, primarily Word and Excel; QuickBooks experience is a plus
  • Superb organizational skills with high attention to detail, efficiency, and accuracy
  • Excellent interpersonal and communication skills
  • Work effectively independently and as a member of a team
  • Positive Attitude
  • Ability to maintain confidentiality of company and employee information
  • Self-starter with the ability to prioritize projects, work within short time frames and meet deadlines
  • This is a hybrid role, which means the selected candidate will be required to be onsite 1-2 times per week at our San Clemente office
  • A background check will be conducted on all final candidates upon receipt of the signed offer letter and release form.

Preferred Qualifications:

  • Payroll credential is a plus

Physical Demands:

  • Prolonged periods sitting at a desk and working on a computer

If you are unable to meet any of these physical demands, reasonable accommodations will be made to the best of FitLab’s ability.

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