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Executive Assistant

4 months ago

Palm Beach Gardens, United States Gehring Group Full time
Job DescriptionJob Description

Gehring Group is only as strong as the success of our people, which is why we take great pride in not only hiring the best ones, but also creating a workplace that empowers every person who walks through the door. When you work for Gehring Group, you join a talented, inclusive community of colleagues who treat each other with respect and actually enjoy coming to work every day. It’s a place where values reign supreme, happiness flourishes and everyone strives to be their best selves. Most importantly, it’s a place where we believe people are our best asset.

Watch our video to see what it's like to work at Gehring Group


We are seeking an Executive Assistant to join our award-winning place to work. As an Executive Assistant you will provide high-level administrative support to one or more company executives. You serve as the primary point of contact for internal and external stakeholders on matters pertaining to the executive(s) you support. You must also be well-organized, proactive, and possess strong communication and financial skills.

The Executive Assistant manages and maintains executive(s) schedules, including but not limited to meetings, travel arrangements, and appointments. As well as reviewing and prioritizing incoming emails, phone calls, and mail. While responding, if necessary, using professionalism. You will provide support by preparing reports, assisting with presentations, documents, and other requests. Book meeting venues, arrange catering, and confirm all necessary items are complete. Maintain files and records, ensure easy accessibility and keep files up to date. As an Executive Assistant you serve as a point of contact between executive(s) and internal/external individuals. You will assist in projects assigned to and use time effectively and meet deadlines. Address upcoming tasks to ensure accuracy and efficiency. Process invoices, expenses reports, and other financial documents accurately and on time. You will also reconcile bank accounts, including bank statements, credit card statements, etc. Lastly, you will prepare and monitor budgets and track expenses.

Qualifications and Skills
  • Proven experience as executive assistant or similar role
  • Experienced in Microsoft Office Suite
  • Excellent communication and interpersonal skills
  • Organizational and time management skills
  • Great attention to detail
  • Able to work effectively and multitask
  • Can be trusted with confidential information
 

Our employees enjoy coming to work. In addition to a great corporate culture based on shared values, Gehring Group offers an excellent compensation/benefit package including medical, dental, vision, STD/LTD and life insurance as well as 401(k), long-term career development opportunities and a tuition reimbursement program.

Our team has a strong commitment to the communities we serve and support, as well as participate, in a number of community events. There is a never a dull moment in the office and we have lunch catered twice a week so come join us

Gehring Group is an equal opportunity employer and does not discriminate against any applicant or employee because of race, color, religion, sex, national origin, disability, age, or military or veteran status in accordance with federal law. In addition, Gehring Group complies with applicable state and local laws governing non‑discrimination in employment in every jurisdiction in which it maintains facilities. Gehring Group also provides reasonable accommodation to qualified individuals with disabilities in accordance with applicable laws.

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