Executive Administrative Assistant

3 weeks ago


Stuart, United States GB Marine Group LTD Full time
Job DescriptionJob DescriptionBenefits:
  • 401(k)
  • 401(k) matching
  • Competitive salary
  • Dental insurance
  • Health insurance
  • Paid time off

The GB Marine Group is home to three of the worlds most famous luxury boating brands Grand Banks Yachts, Palm Beach Motor Yachts and Eastbay Yachts. Our Stuart, FL location is the premier full-service yacht repair facility in Southern Florida. Our passion is driven by three core values that have united us as a team and enabled us to reach peak performance in design, production and customer service: Customer Centricity in that our customer service is second to none; Pride in Perfection in that good is the enemy of great and the Pioneer Spirit in that every challenge is an opportunity to find new and better ways of designing, building and maintaining our yachts.

We are dedicated to hiring the most well-qualified people to join our team. We are currently seeking a full-time Executive Administrative Assistant.



Job Summary:

This is a full-time position working in our service yard office. Below is a brief list of duties and required skills.

Duties:
Administrative tasks as delegated
Data Entry
Assist Service Department with various task
Database Management
Marine Industry experience preferred
Answer incoming phone calls and route them to the appropriate person or take detailed messages as required
Great all visitors and direct customers to appropriate department
Organize meetings and company events
Write emails, memos, and letters and distribute them appropriately
Contribute to company report
Scan and maintain an organized filing system
Develop, update, and maintain relevant office procedures
Book all Company Travel and enter Expense Reports
Create Purchase Orders for Vendors and process Invoices as required
Business knowledge for accurate cost entry coding
Order office Supplies
Responsible for mail distribution
Any additional tasks assigned by Office Managers

Skills and Requirements:

Outstanding customer service and a passion for the marine industry.
Ability to communicate in a professional manner with customers and staff.
Excellent communication skills
Ability to interact with High Profile clientele
Must maintain a professional appearance at all times.
Friendly, approachable personality.
Attention to detail
Self-Motivated
Proficiency in Microsoft Word and Microsoft Excel
At least five years minimum experience required
Excellent problem-solving skills and attention to detail.
Must be able to multi-task in a fast-paced environment.
Ability to work alone or in teams.
Excellent time management and organizational skills.
Complies with all company policies and procedures.
Ability to lift heavy objects and work in physically demanding environments.
Ability to work in an upright standing position for long periods of time.
Must have valid driver's license.
High school diploma/GED required, Associates degree or administrative training is preferred
Previous experience as an Administrative Assistant or in a similar position
Familiarity with standard office equipment such as printers and fax machines and phone systems

Schedule:

Monday through Friday
8-hour shift 9am-5; Hours are Flexible if required
Overtime as needed

Benefits:

401(k)
401(k) Matching
Dental Insurance
Options for 100% Company Paid Health Insurance
Vision Insurance
Company Paid Life Insurance
Paid Time Off
Select Holidays Off with Pay
Training Support
Competitive Compensation



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