Administrative Assistant

3 weeks ago


Stuart, United States TOTAL ROOFING SYSTEMS "THE METAL ROOF EXPERTS" INC Full time
Job DescriptionJob Description

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team and provide crucial support for a roofing company based in Stuart. The ideal candidate will be proficient in multitasking, possess excellent communication skills, and have a strong background in administrative tasks.

Responsibilities:

  1. Permitting Assistance:

    • Coordinate and facilitate the permitting process for various projects.
    • Maintain accurate records of permits and ensure compliance with relevant regulations.
  2. Clerical Duties:

    • Perform general clerical tasks such as data entry, filing, and document organization.
    • Assist in maintaining an efficient and organized office environment.
  3. Job Costing:

    • Collaborate with project managers to track and document job costs.
    • Assist in the preparation of cost reports.
  4. Bookkeeping Support:

    • Handle basic bookkeeping tasks, including recording financial transactions.
    • Work closely with the finance team to ensure accurate and timely financial reporting.
  5. Communication:

    • Serve as a point of contact for internal and external inquiries related to permitting, job costing, and clerical matters.
    • Communicate effectively with team members to ensure seamless workflow.

Qualifications:

  • Proven experience in administrative roles, preferably in the construction or related industry.
  • Strong organizational and multitasking skills.
  • Proficiency in Microsoft Office Suite and basic bookkeeping software.
  • Excellent communication and interpersonal abilities.
  • Attention to detail and accuracy in data entry.

Education and Experience:

  • High school diploma required; additional education or relevant certifications a plus.
  • Previous experience in administrative roles with exposure to permitting, job costing, and basic bookkeeping.


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