HR Administrative Assistant

2 weeks ago

Miami, United States Chapman Partnership Full time
Job DescriptionJob Description

SUMMARY: As a vital member of the Human Resources team, the HR Administrative Assistant plays a crucial role in supporting the Talent Acquisition Manager and Director of HR. This position encompasses a diverse range of responsibilities, including recruitment assistance, employee record management, benefits coordination, and HR reporting. Additionally, the HR Administrative Assistant actively contributes to fostering a positive work environment by organizing employee events, administering recognition programs, and facilitating training sessions. With a focus on providing exceptional administrative support, this role ensures the smooth operation of HR functions while promoting employee engagement and satisfaction.

DUTIES AND RESPONSIBILITIES:

  • Maintain accurate employee records, update HRIS systems, and compile data for reports as needed.
  • Coordinate administrative elements of employee benefit programs, including enrollment, communication, and record maintenance.
  • Support HR reporting by preparing various reports, maintaining departmental information, and ensuring compliance with legal requirements.
  • Assist in planning and organizing employee events, such as company cookouts, holiday parties, and town hall meetings.
  • Provide general administrative support, including managing attendance records, conducting exit interviews, and preparing new hire packages.
  • Coordinate new hire orientation sessions and process new hire paperwork to ensure compliance with employment laws.
  • Serve as a point of contact for employee inquiries and concerns, assisting with resolving minor employee relations issues and conflicts.
  • Educate employees on benefit options and eligibility requirements, and assist with benefits enrollment and changes.
  • Coordinate training sessions and workshops for employees, and track employee training and development activities.
  • Organize employee engagement activities and events, administer employee recognition programs and initiatives, and gather feedback from employees to improve satisfaction.
  • Participate in HR projects and initiatives as assigned, collaborate with HR team members and cross-functional teams to achieve HR goals, and identify opportunities for process improvements and efficiencies within the HR function.

SUPERVISORY RESPONSIBILITIES:

  • This is not a supervisory position.

KNOWLEDGE, SKILLS, AND ABILITIES:

  • Strong interpersonal and communication skills to effectively interact with employees at all levels of the organization.
  • Attention to detail and accuracy in managing employee records, benefits enrollment, and HR reporting.
  • Commitment to maintaining confidentiality and handling sensitive employee information with discretion.
  • Ability to prioritize tasks, manage multiple projects simultaneously, and meet.
  • Enthusiasm for HR and a willingness to learn and grow in the field, with a proactive approach to professional development.
  • Collaboration skills to work effectively with HR team members and cross-functional teams to achieve departmental goals.
  • Problem-solving skills to assist with resolving minor employee relations issues and conflicts.

QUALIFICATIONS:

  • Bachelor’s degree in Human Resources, Business Administration, or related field preferred.
  • Minimum of one year of experience in HR or a related field is preferred.
  • Proficiency in Microsoft Office Suite and HRIS software.
  • Bilingual in English and either Spanish or Creole preferred.

PHYSICAL DEMANDS AND WORK ENVIRONMENT:

  • Occasionally required to stand.
  • Frequently required to walk.
  • Frequently required to sit.
  • Continually required to utilize hand and finger dexterity.
  • Occasionally required to bend, stoop, or kneel.
  • Continually required to talk or hear
  • The employee must occasionally lift and /or move more than 25 pounds.

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