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Event Assistant

3 months ago

Jersey City, United States Angela Scribe Full time
Job DescriptionJob Description

Job Title: Event Assistant

Location: Jersey City, NJ

Position Type: Full-Time

Reports To: Event Manager

Job Summary:

We are seeking a highly organized and detail-oriented Event Assistant to join our dynamic events team. The ideal candidate will support the Event Manager in planning, coordinating, and executing a variety of events. This role requires excellent communication skills, the ability to multitask, and a passion for delivering exceptional experiences.

Key Responsibilities:

  • Event Planning and Coordination:

    • Assist in the development and implementation of event plans and timelines.
    • Coordinate logistics including venue booking, catering, transportation, and accommodations.
    • Manage event registrations and attendee communications.
    • Support the creation and distribution of event materials such as invitations, programs, and signage.

  • On-Site Event Support:

    • Assist with event setup and teardown.
    • Coordinate with vendors, staff, and volunteers to ensure smooth operations.
    • Provide on-site support to attendees, addressing any issues or concerns promptly.
    • Ensure compliance with health, safety, and legal regulations.

  • Administrative Duties:

    • Maintain accurate records and databases related to events.
    • Prepare and distribute event reports and evaluations.
    • Assist with budget tracking and expense reporting.
    • Conduct post-event evaluations to improve future events.

  • Marketing and Promotion:

    • Assist in the creation and implementation of marketing strategies to promote events.
    • Manage social media accounts and online event listings.
    • Coordinate with the marketing team to develop promotional materials.
Qualifications
  • Excellent organizational and time-management skills.
  • Strong communication and interpersonal skills.
  • Ability to work under pressure and meet tight deadlines.
  • Proficiency in Microsoft Office Suite and event management software.


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