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Benefits Administrator

1 month ago

Gaithersburg, United States Ruppert Landscape - Corporate Full time
Job DescriptionJob Description

Ruppert Landscape, founded as a family and employee-owned business is a leading provider of commercial landscaping services.  A distinct culture is what distinguishes Ruppert from the competition. The Company’s mission is to provide opportunity for its people, take excellent care of its customers and be a good steward of the environment and community. 

Headquartered in Laytonsville, Maryland, Ruppert employs over 2,400 employees and serves customers from 45 branches primarily throughout the Northeast, Mid-Atlantic, and Southeastern US.  Ruppert employees take pride in providing high-quality workmanship and unparalleled expertise in all phases of landscape maintenance and construction. The culture and values that made Ruppert Landscape a dynamic and successful business in its early years remain at its core today.

Ruppert is made up of two business units:

-          Commercial Landscape Management: Provides landscape maintenance services including core landscape maintenance, design & enhancements, irrigation & water management and snow & ice management to property owners and managers. 

-          Commercial Landscape Construction: Provides landscape installation, hardscape installation, irrigation & water management and site structures. 

We are a rapidly expanding, private equity backed industry leader, and have an immediate opening for a Benefit Administrator within our Corporate Accounting Department.

TITLE: Bi-Lingual Benefits Administrator

 

REPORTS TO: Director of Payroll and Benefits

SUPERVISES: N/A

 

The Role

Ruppert Landscape is looking for a Benefit Administrator to process and plan the day-to-day operations of the group benefits programs (group health, dental, vision, short-term and long-term disability, life insurance, accident/hospital plans, HSA plan and retirement plans, etc.). This position provides excellent customer service to our employees and insights to company leadership. Working with the payroll team, brokers and carriers, the administrator will create and contribute to the design, implementation, enrollment and communication materials for employee benefits.

 

Duties and Responsibilities:

-          Manage day-to-day questions and requests for assistance associated with employee benefits (401k, ADP, Alight, UHC, MetLife)

-          Develop strong relationships with vendors and serve as primary contact for plan vendors and third-party administrators

-          Coordinate daily benefits processing, COBRA, termination changes, disability, accident and death claims, rollovers, distribution loans, hardships, audits, and compliance testing

-          Oversee maintenance of employee benefits, maintain group benefits database and update employee payroll records

-          Work with broker to research employee benefit plans and vendors that present the best value

-          Work with broker to design, recommend, and implement new benefits programs and examine possible plan designs and benefits cost changes

-          Document and maintain administrative procedures for assigned benefit processes

-          Ensure compliance with applicable government regulations including timely and accurate distribution of required reporting and fees

-          Manage the content and usability of the Benefit Administration Portal used by all employees for enrollment and claims management access

-          Design and distribute materials for benefit orientations, open enrollment, and summary plan descriptions. Provide training and support to group benefit associates, home office associates and field staff

-          Develop and present monthly enrollment information sessions; including Q&A sessions for new and returning employees

-          Aggregate and review benefit statistics to provide trends and insights to management on employee enrollment and benefit engagement. Provide opinions and suggestions based on the data findings

-          Ensure the accurate transfer of employee, enrollment, and eligibility information amongst all related internal and third-party systems

-          Monitor, maintain and report on the trends and compliance of the company 401(k) plan

-          Work with third party auditor to complete annual 401(k) audit

-          Work with broker and internal teams to ensure all aspect of the health and 401(k) plans are adhering to all compliance requirements

 

 

Required Skills, Knowledge and Experience:

  • Knowledge and experience administering benefit plans including common plan terminology and knowledge of all pertinent federal and state regulations, filings, and compliance requirements, both adopted and pending, affecting employee benefits programs, including ACA, ERISA, COBRA, Section 125, Medicare, COBRA
  • Computer proficiency and technical aptitude with the ability to use Microsoft products, including PowerPoint; must have intermediate Excel skills including VLOOKUP and Pivot Tables
  • Experience with HRIS and benefits databases
  • Effective planning and priority setting. Ability to manage several complex projects simultaneously while working under pressure to meet deadlines
  • Strong verbal and written communication skills; confident presence and ability to present to various levels of management - from staff to Executive
  • Strong customer service mentality
  • Demonstrated ability to handle sensitive information with discretion and integrity
  • Must be Spanish-English bilingual
  • Occasional travel to branch locations

Education / Certifications

  • Bachelor’s degree in human resource management, business, finance or a related field preferred, and three plus years of related benefits or employee benefits administration experience. Combination of experience in lieu of degree will be considered.