Lease & Accounts Receivable Administrator
1 month ago
Core Responsibilities:
- Under general supervision, the candidate will uphold the core values and integrity of company data within its portfolio
- Manage the Accounts Receivable team
- Actively oversee and manage the Yardi Lease Administration and Accounts Receivable processes
- Make decisions with thorough understanding of procedures, organizational policies, and business practices to achieve results and meet deadlines
- Supervise the tenant’s monthly billing process for all tenant accounts
- Respond to billing and lease inquiries from tenants and other departments within the company
- Address and investigate issues of accuracy in billing
- Prepare any necessary rent adjustment memos following rent credit procedure
- Communicate A/R related issues and potential solutions to management
- Input lease information and upload documents into the Yardi Property Management Database per Yardi Lease input procedure
- Prepare and distribute critical date reports; maintain tickler system for tracking important dates and tasks
- Ensure rent rolls are accurate and reconciled to the company's Tenant (PT) profile
- Monthly review & coordination with leasing on any changes to ensure accuracy
- Audit of vacant spaces (ie., sq.ft., Unit number, Unit ID, etc.)
- Communicate with both the A/R team and SVP of Accounting to assure awareness of lease modifications entered into Yardi
Accounts Receivable Responsibilities:
- Responsible for ensuring tenant rent statement are generated, mailed, and uploaded to tenant’s portal
- Oversee the A/R team to assure tenants timely payment of rents and charges
- Make sure tenants ledger is noted and kept up-to-date
- Responsible for the A/R summary and monthly A/R team meeting / Quarterly ownership review
- Work with Property Accountants to verify and bill Real Estate Taxes, Consumer Price Index, and Operating Expense escalations, as well as Electric and Tenant Service pass-thru billings
- Oversee the monthly rental posting process in Yardi
- Responsible for the generation of the monthly commercial billing report
Other Duties:
- Assist with preparation and distribution of periodic and ad hoc reports
- Special projects as needed
- Duties, responsibilities, and activities may change or new ones may be assigned at any time with or without notice
Requirements:
- Bachelor’s degree (BA/BS) in Accounting, Business, or related field is preferred
- Four (4) years of Lease Administration & A/R experience in the Real Estate industry (commercial preferred)
- Must have strong written, verbal and organizational skills
- Yardi (preferred) or other Property Management Software experience required
- Ability to lead and supervise a team
- Ability to communicate with all tenants
- Ability to manage multiple responsibilities and tasks
- Advanced knowledge of the commercial leasing process
- Ability to calculate intermediate figures such as percentages, discounts, and commissions
- Advanced analytical and quantitative skills
- Detail-oriented with excellent communication, organizational, and problem-solving skills
- Deliver quality work and meet mandated deadlines
- Proficient in Microsoft Office suite of applications
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