Executive Assistant

2 weeks ago

Ann Arbor, United States Food & Beverage Franchise Company Full time
Job DescriptionJob DescriptionBenefits:
  • Competitive salary
  • Dental insurance
  • Employee discounts
  • Health insurance
  • Paid time off
  • Training & development
  • Vision insurance


EXECUTIVE ASSISTANT
LOCATION: Ann Arbor, Michigan. Close to vibrant downtown Ann Arbor. Easy access to parking, shopping, and restaurants.
WEBSITE: SweetwatersCafe.com

Why Sweetwaters Coffee & Tea?
Sweetwaters Coffee & Tea is a strong brand and dynamic, minority owned, women-led company of premium coffeehouses that is constantly growing. We are a loved and recognized premier coffeehouse founded in Ann Arbor, MI. For over 31 years weve been serving globally inspired, real ingredient focused beverages, luxurious pastries and desserts - its in our DNA, culture, and why we are so passionate about our products. We have more than 30 cafes in over 12 states. We work with franchisees and our corporate cafes team to support our growing Sweetwaters family. Our team is a positive, fun-loving bunch, who love their day everyday If youre looking to enjoy what you do, work hard, and laugh with your team, join us in our journey of growth.

POSITION DESCRIPTION:
Sweetwaters Coffee & Tea is seeking an enthusiastic, energetic, positive, and diligent individual that enjoys working within a team, playing an important role in organizing, managing, and supporting our executives, growing team, and office.

The Executive Assistant will be an integral part in supporting the team and will also work as part of the team in order to achieve our collective goals.

RESPONSIBILITIES:
 Manage special projects for the executive team.
Work and communicate directly with the team to ensure projects are on track and completed.
Review and maintain written and computer files, plus conduct data entry as needed.
Work on spreadsheets, create presentations and reports, and manage databases.
Arrange travel and maintain travel budget for the team.
Help implement new internal programs, procedures, methods, and systems.
Schedule meetings and maintain meeting minutes.
Coordinate and schedule franchisee training, corporate events, and local store marketing events.
Lead local store marketing events as needed.
Maintain office and support supplies.
Communicate with vendors on initiatives and issues.
Draft correspondences and messages.
Directly support executive and management team.

REQUIREMENTS:
  • An associates degree from an accredited college or university.
  • Must be authorized to work in the U.S.
  • One year or more of working administrative experience.
  • Proficient computer skills including Microsoft Office within a PC environment. Excel, Word, and PowerPoint experience required.
  • Google Suite and Gmail knowledge required.
  • The ability to multi-task, be forward thinking, and work in a fast-paced environment as a self-starter.
  • The ability to work independently, work on many projects at once, and be able to change focus as needed.
  • The ability to work well under pressure, take directions, and work well as part of a team.
  • Solid organizational and time management skills.
  • Proven leadership skills.
  • High energy level.
  • Proven ability to meet deadlines.
  • Intense eye for detail.
  • Exceptional proofreading skills.
  • An interest in the food and hospitality field.
  • Excellent written and verbal communication skills including the ability to write grammatically correct copy.
  • A sense of humor with an easy going yet driven personality.
  • Hours will generally be M-F with some possible after-hours events.
  • Limited remote work possible after 6 months as proficiency in the position is proven.
HOURS REQUIRED:
Full time: 40 hours/week

Benefits
Health insurance
Paid vacation and holidays
Retirement plan match
Employee discounts
Limited hybrid remote work possible after 6 months
Terms and conditions apply and benefits may differ depending on position

Include your cover letter, resume, Linkedin, salary requirement, and references. Include available start date.

Sweetwaters provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

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