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Executive Assistant

4 months ago

Ann Arbor, United States Amy Cell Talent Full time
Job DescriptionJob Description

Are you a tech-savvy executive assistant with excellent scheduling, communication, and organization skills? If so, read on 

**Hybrid opportunity (3 days in office/2 remote)
**Flexible start date

About Us

Arboretum Ventures is a venture capital firm specializing in the healthcare sector. Founded in 2002 and headquartered in Ann Arbor, Michigan, we have raised $1 Billion  in capital to support a portfolio that is diverse in stage and geography. We invest in companies that improve patient outcomes and reduce healthcare system costs across medical devices, life science tools & diagnostics, and tech-enabled care delivery. 

As an Executive Assistant, you will directly support two executives and be responsible for managing a variety of administrative tasks and assist with periodic event planning. This will be a critical role to increase productivity and reduce the executives’ administrative burden. 

Primary Responsibilities

  • Manage calendars for professional obligations and meetings  
  • Coordinate complex travel arrangements and manage expense reports
  • Monitor, screen, respond to, and distribute incoming phone and email communications
  • Maintain an organized filing system for documentation and electronic files
  • Uphold a strict level of discretion and confidentiality
  • Occasionally assist with personal tasks and errands to support non-business activities

Position Requirements

  • Significant work experience as an Executive Assistant or similar role
  • Responsive, patient, and able to handle quick changes in priorities
  • Proactive & assertive in driving tasks to completion with a strong focus on getting the details right
  • Technology-proficient and comfortable with frequent team interactions through virtual platforms (Zoom, Microsoft Teams) 
  • High degree of proficiency across the entire MS Office suite; excellent written communication skills
  • Personable and approachable with a pleasant, helpful demeanor
  • Schedule flexibility that will allow for occasional after-hours availability 
  • Bachelor’s degree

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