Office Manager

4 weeks ago


Greenville, United States Vortex Companies Full time
Job DescriptionJob DescriptionSalary:

Want to be part of one of the country’s fastest growing infrastructure businesses? The Vortex Companies, LLC delivers cutting edge trenchless technologies and turnkey services to make the worlds water cleaner and we’re growing every day  We think BIG about solving the world’s toughest challenges in failing water, sewer and industrial infrastructure.

 

At Vortex, you will be surrounded by a culture that puts your safety first in all we do. If you like a fast-paced environment, a team structure that provides support, training, and development, then apply today

 

Office Manager duties and responsibilities include providing administrative support to ensure efficient operation of the office. The Office Manager will support managers and employees through a variety of tasks related to organization and communication.

 

Duties/Responsibilities:

  • General data entry in ERP system.
  • Receives and handles requests from customers and distributors for price quotes, purchase orders, order adjustments, and order cancellations.
  • Maintain training & support calendar.
  • Order office supplies, drinks, snacks and restock daily.
  • Builds rapport with customers and works to ensure they receive excellent customer service.
    • Put together “swag bags”
    • Welcome guests
    • Ensure office/conference room areas are well kept.
  • Provides pricing, delivery, and other order information to customers.
  • Handle a high volume of inbound and outbound calls for new orders to confirm information to process orders.
  • Uses computer database (WMS) to retrieve necessary customer information, inventory information, and purchase order status.
  • Drafts purchase orders and invoices to submit to both vendors and the accounting department.
  • Maintains files of active orders and updates with changes to customer accounts or orders.
  • Schedule and coordinate facilities maintenance items as requested.
  • Performs other related duties, as assigned.


Requirements:

  • One year of experience in customer service or order processing is required.
  • Data entry experience a plus.
  • Proficient in MS Office. Willingness to learn database and ordering systems. Salesforce and/or Spectrum knowledge preferred.


Benefits - we offer a competitive total compensation package including health, vision, and dental insurance, 401K retirement plan, income protection insurance, off the job accident insurance, PTO and more


Vortex Companies and all subsidiaries is an equal opportunity employer and does not discriminate against otherwise qualified applicants on the basis of race, color, creed, ancestry, religion, orientation, age, sex, marital status, national origin, disability, genetic information, or veteran status.


We are a fair chance employer.



  • Greenville, United States Community Transportation Services L Full time

    Job DescriptionJob DescriptionWe are seeking an Office Administrator Office Manager to join our team! You will perform clerical and administrative functions in order to drive company success.MUST HAVE OFFICE EXPERIENCE FOR A HOME CARE AGENCYResponsibilities:Draft correspondences and other formal documentsPlan and schedule appointments and eventsGreet and...

  • Office Manager

    3 months ago


    Greenville, United States Parkers Barbecue Inc Full time

    Job DescriptionJob DescriptionCome and join our amazing team at Parker's Barbecue of Greenville! We are currently seeking to hire a Store Supervisor. We offer a great workplace culture with an opportunity to enrich your life and grow. Our team members enjoy a great work environment, on the job training, periodical evaluations, free meals daily and a...

  • Front Office Manager

    1 month ago


    Greenville, United States Westin Poinsett Greenville Full time

    Job DescriptionJob DescriptionJOB TITLE: Front Office Manager REPORTS TO: Director of Operations BASIC PURPOSE: Manage the Front Office operations to achieve customer satisfaction, quality service and compliance with policies and procedures while meeting/exceeding financial goals. ORGANIZATIONAL SCOPE: Position is responsible for the short-term planning and...


  • Greenville, United States James White Enterprises LLC Full time

    Job DescriptionJob DescriptionWe are seeking an Office Administrator/Property Manager to join our team! You will perform clerical and administrative functions in order to drive company success.Responsibilities:Draft correspondences and other formal documentsPlan and schedule appointments and eventsGreet and assist onsite clientsAnswer inbound telephone...


  • Greenville, United States Westin Poinsett Full time $38,000 - $40,000

    Job DescriptionJob DescriptionGeneral Purpose: The Assistant Front Office Manager is responsible for ensuring that all guest interactions by Front Desk, PBX, and Service Express (Bell Stand/Valet/Transportation) staffs are carried out in a professional, courteous, and accurate manner. The candidate will be responsible for the efficient and effective...

  • Home Office Buyer

    3 weeks ago


    Greenville, United States Law Office of Shaun Setareh Inc Full time

    At Fluor, we are proud to design and build projects and careers. This requires teams that are as unique as the projects we execute. We are committed to fostering a work environment that embraces Diversity, Equity, and Inclusion (DE&I) for all so our employees and stakeholders benefit from the creative solutions derived as a result of embracing...


  • Greenville, United States TerraBella Thornblade Full time $50,000 - $60,000

    Job DescriptionJob DescriptionTerraBella Senior Living is the proud operator of more than 30 plus, amenity-, care- and lifestyle-focused communities located throughout the Carolinas, Virginia, Kentucky, Georgia, and Tennessee. TerraBella communities together account for more than 2200 units and span a full spectrum of senior living and care options,...


  • Greenville, United States DoubleDay Aviation Full time

    DoubleDay Aviation is looking for an Executive Assistant and office manager to work closely with Tim McConnell, the company owner and president. DoubleDay Aviation is a fast-growing aviation company based at the Greenville Downtown Airport (GMU) in Greenville, South Carolina that focuses on aircraft sales, aircraft charters, aircraft management and flight...


  • Greenville, United States DoubleDay Aviation Full time

    DoubleDay Aviation is looking for an Executive Assistant and office manager to work closely with Tim McConnell, the company owner and president. DoubleDay Aviation is a fast-growing aviation company based at the Greenville Downtown Airport (GMU) in Greenville, South Carolina that focuses on aircraft sales, aircraft charters, aircraft management and flight...


  • Greenville, South Carolina, United States Advanced Dermatology and Cosmetic Surgery Full time

    About UsAdvanced Dermatology and Cosmetic Surgery is a renowned healthcare organization dedicated to delivering exceptional patient care and experiences in dermatology and aesthetic services.Job SummaryWe are seeking a highly skilled and experienced Senior Location Manager to join our team. As a key member of our leadership team, you will be responsible for...


  • Greenville, South Carolina, United States Allied Universal® Full time

    Job SummaryAt Allied Universal, we're committed to providing exceptional security services to our clients. As a Security Officer, you'll play a vital role in safeguarding our clients' properties and assets.Key ResponsibilitiesProvide top-notch customer service to our clients by executing safety and security protocols, site-specific policies, and emergency...

  • Office Assistant

    2 months ago


    Greenville, United States WestRock Full time

    Description & Requirements Smurfit Westrock (NYSE:SW) is a global leader in sustainable paper and packaging solutions. We are materials scientists, packaging designers, mechanical engineers and manufacturing experts with a shared purpose: Innovate Boldly. Package Sustainably. Guided by our values of integrity, respect, accountability and excellence,...

  • Office Assistant

    3 months ago


    Greenville, United States Parkers Barbecue Inc Full time

    Job DescriptionJob DescriptionCome and join our amazing team at Parker's Barbecue of Greenville! We are currently seeking to hire an Office Assistant in our Corporate Office. We offer a great workplace culture with an opportunity to enrich your life and grow. Our team members enjoy a great work environment, on the job training, periodical evaluations,...

  • Office Assistant

    3 weeks ago


    Greenville, United States Computer Geeks Part time $18 - $21

    Job DescriptionJob DescriptionReports To: Accounting ManagerPrepared Date: 8-20-24Delivering technology solutions through God-honoring relationships.VisionImpact the Kingdom by generating business growth and minimizing debt to serve our Team, Families, Clients, and the Community.Core ValuesIntegrity, Reliability and Family● Integrity: Having integrity...

  • Office Administrator

    2 weeks ago


    Greenville, United States Humanetics Corporation Full time

    OpTek Systems is a global supplier of laser processing tools and sub-contract laser machining services. Role Purpose: The Office Administrator is responsible for providing comprehensive administrative support to the Customer Service, Purchasing, Operations and HR departments. This role includes handling general office duties, assisting with timecard...


  • Greenville, South Carolina, United States Zenith Real Estate LLC Full time

    Position OverviewThe Administrative Office Specialist will be instrumental in ensuring the efficient functioning of our workplace. This role demands a meticulous and proactive individual capable of juggling multiple tasks, communicating effectively, and enhancing the overall office atmosphere.KEY RESPONSIBILITIES Welcome and assist guests, clients, and team...


  • Greenville, South Carolina, United States InsideHigherEd Full time

    Job SummaryWe are seeking a highly skilled Business Officer III to join our team at East Carolina University. As a key member of our College of Education, you will be responsible for providing financial management and administrative support to our academic departments and offices.Key ResponsibilitiesFinancial Management (20%):Daily financial management of...

  • Home Office Buyer

    2 months ago


    Greenville, United States Fluor Full time

    This position serves as an office lead for non-project procurement or overall Project Expediting Lead or Senior Buyer, supervising personnel and handling critical material. - Manage critical material orders and supervise personnel at a management lev Buyer, Office, Operations, Logistics Associate, Construction, Business Services


  • Greenville, Alabama, United States Alabama Department of Education Full time

    Job SummaryThe Alabama Department of Education seeks a highly skilled and organized individual to serve as the Administrative Assistant to the Principal. This role will provide critical support to the principal and ensure the smooth operation of the school office.Key ResponsibilitiesAdministrative Support: Serve as the primary point of contact for the...

  • Office Clerk

    4 months ago


    Greenville, United States Kimbrell's Furniture Full time

    Office Clerks are the liaison between Kimbrell’s Furniture and our valued customers. Employees in these roles are responsible for communicating directly with customers. This role requires a high level of professionalism, customer service, persuasion, and negotiation skills, as well as a mind for problem-solving to work with customers to resolve their debts...