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Executive Assistant/Office Manager

2 months ago

Greenville, United States DoubleDay Aviation Full time
DoubleDay Aviation is looking for an Executive Assistant and office manager to work closely with Tim McConnell, the company owner and president. DoubleDay Aviation is a fast-growing aviation company based at the Greenville Downtown Airport (GMU) in Greenville, South Carolina that focuses on aircraft sales, aircraft charters, aircraft management and flight training. A qualified candidate must be well-organized, detail-oriented, a fast learner, a self-starter and comfortable assisting with all day-to-day tasks and responsibilities of running and growing a entrepreneurial company while helping to prevent things "falling through the cracks". Finally, a successful candidate should exhibit professionalism and polished communication skills when dealing with our company's clients.
 
Responsibilities:
  • Manage calendar and schedule for company president and pilots.
  • Respond to emails, phone calls and other communications on behalf of company and president.
  • Manage travel itineraries and arrangements, including charter flights, airlines, hotels and rental cars.
  • Create charter quotes and schedule flights using company air charter quoting program and calendar.
  • Communicate with clients via telephone, e-mail and in person.
  • Assist president preparing for meetings and calls and responding to letters, proposals and contract requests.
  • Organize and maintain files for quick retrieval.
  • Light bookkeeping duties (record expenses, send invoices, and keep financial records).

Qualifications:
  • Well-organized, detail-oriented, and able to multi-task with good follow-up skills.
  • Positive attitude and professional demeanor and appearance.
  • Self-starter and independent, proactive problem solver.
  • Strong written and verbal communication skills.
  • Experience in managing multiple priorities, administrative coordination, and logistics.
  • Proficient in Microsoft Office suite and Google G Suite.
  • Some bookkeeping and QuickBooks experience is preferred.

Job details:
  • Full-time, long-term position.
  • In-person most of the time at Greenville Downtown Airport in Greenville, SC.
  • General schedule is Monday to Friday, 8:00am to 5:00pm, with some flexibility of daily schedule available.
  • Paid time off for vacations and holidays.

This is an immediate opportunity to join a growing aviation company in Greenville, South Carolina. DoubleDay Aviation has grown every year and positively affects the lives of our employees and clients each day. If you love being part of a team, offering solutions, solving problems, creating effective systems, and working in a fun, fast-growing company, this could be the opportunity for you