Technical Administrator

3 weeks ago

Norfolk, United States Titan Talent Development, LLC Full time
Job DescriptionJob Description
  1. ESSENTIAL FUNCTIONS AND PURPOSE (Job Description)

Performs general clerical and administrative support duties in accordance with established procedures, instructions, and work routines; Performs data input, extraction, analysis, and development in support of departmental functions.


  1. POSITION DEMANDS (Education/Training)

Prefer AA/AS plus two (2) years directly related administrative experience or a High School diploma with four (4) years of directly related administrative experience. Shipyard or manufacturing experience is preferred.


POSITION DEMANDS (Required Experience)

  • Articulate and confident communicator, with the ability to develop and maintain effective and robust working relationships
  • Strong admin experience and use of various software packages. Computerized Maintenance Management System (CMMS) experience preferred.
  • Proven experience in audit and compliance within a technical facilities management environment
  • Great attention to detail and accuracy, with a commitment to continuous improvement and service excellence
  • Experience of being proactive and reactive
  • Proven IT skills, ability to demonstrate working knowledge of MS Office (Word, Excel, Powerpoint and Outlook)
  • Basic understanding of Health and Safety at Work regulations.
  • Must be punctual and reliable, with proven attendance record
  • Provide general administration support and advice to the Facilities Management team, including liaising with other departments
  • Update documentation and records using a range of different IT systems to ensure information and data is always maintained and updated to reflect compliance with internal policies and external regulations
  • Review the technical jobs logged on the CMMS system and monitor progress against schedules; report non-compliance to management
  • Enter, review and validate CMMS system data against equipment operating manual or other maintenance requirements
  • Ensure work orders are complete with the correct information needed and entered into the CMMS system
  • Prepare schedules, reports, and presentations, including updating weekly metrics and status reports.
  • Able to arrange, participate in, and implement conferences and meetings as directed
  • Ensure all departmental logs are up to date and training requirements are notified, communicating with the relevant managers as required
  • Collate information and data for contractual reports, taking ownership to obtain and collect the data and information
  • Produce contractual documents and export inspection reports
  • Observe and support NASSCO health, safety, and environmental policy
  • Performs other responsibilities and duties as assigned

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