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Administrative Assistant

1 month ago

Phoenix, United States Southwest Human Development Inc Full time
Job DescriptionJob Description

A positive future for every child

Southwest Human Development is Arizona’s largest nonprofit dedicated to early childhood development. The first five years of life are the most critical in a child’s development. At Southwest Human Development, our services improve lives and help families by supporting young children and their caregivers during this important time. We offer over 40 programs and services to more than 140,000 children.

Your skills, experience, and passion are needed at one of the nation’s largest nonprofits dedicated to early childhood development. Join our team and experience a long-term career that brings joy and satisfaction in knowing you make a difference.

Why choose us?

  • You will be rewarded with benefits, including day one zero contribution health plan options, wellness programming, and generous paid time off.
  • You will benefit from high-quality paid training to promote professional growth and development.
  • You will enjoy a supportive and collaborative work environment.

Job Title: Administrative Assistant- Center of Excellence

The bilingual Administrative Assistant is an integral part of the Birth to Five Center of Excellence program. This role is the first point of contact for families with young children to determine which services they need within the agency and will work with pediatrician offices and other community professionals referring for services. The work schedule is Monday through Friday from 8 am to 5 pm.

Duties Include:

  • Greet and welcome families to the clinic and connect them with their service.
  • Maintain and update department's reports within our EMR system.
  • Complete pre-authorized requests and Rx requests.
  • Route reports and insurance information to appropriate recipients.
  • Translate and interpret documents written in English to Spanish.
  • Respond to emails, faxes, and requests in a timely manner as established by program guidelines.
  • Collaborate with supervisor and other team members on special projects.

Qualifications

  • High School diploma / GED
  • Bilingual – ability to speak, read, write (English/Spanish)
  • One (1) year experience working in an office setting
  • Proficiency with Microsoft Office (MS) 365 and other MS Office applications, such as Word, Excel, and PowerPoint.
  • Effective interpersonal and written communication skills
  • Comfortable on the phone and can multi-task in a fast-paced environment.
  • Effective interpersonal and written communication skills.
  • A valid Arizona Fingerprint Clearance Card OR must qualify for a valid Arizona Level One Fingerprint Clearance Card is required.

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