Office Assistant/Permitting

4 weeks ago

Bound Brook, United States Gregory Ralph Architect Full time
Job DescriptionJob DescriptionSalary:

Office Assistant/Permit


Description


The Office Assistant/Permit role is responsible for understanding agency requirements to manage projects through the approval process as well as coordination with these same agencies as necessary for permitting. Coordinates with in-house and outside professionals for planning board, zoning board, food service health applications, and general building permit as required. Additional responsibility includes managing in-house requests to print architectural drawings on HP plotter. The position requires strong communication, record-keeping and time management skills.


Gregory Ralph, Architect (GRA) is a mid size architecture firm providing services to both high end residential, and retail commercial clients.

We are a growing company offering a great opportunity for individuals to both progress their career and to shape and develop the direction of a business.


Responsibilities


  • Research, study, and document the filing requirements for various agencies in multiple states.
  • Administrative lead for submissions to local, county, and state agencies.
  • Manage the progress of submittal packages through the approval process, document the status, and provide regular updates to leadership.
  • Deliver proposal packages or coordinate delivery with couriers, when necessary to ensure timely submittals.
  • Communicate with local, county, and state agencies during all phases of the approval process.
  • Directly handle clients personally, via email, and by phone.
  • Keep records of time and expenses associated with projects to allow for billing of reimbursables.
  • Operate HP Plotter to produce architectural drawings as requested by architectural staff. Responsible for packaging & shipping drawings to clients.


  • Requirements
  • Strong organizational and time management skills, ability to prioritize and take initiative.
  • Good verbal and written communication skills for interaction with a variety of people inside and outside of organization.
  • A valid driver’s license and access to a vehicle is required for the occasional travel to client offices or site visit requirements of this role.
  • Knowledge of Microsoft Office applications required. Experience using SmartSheet is a plus. Please list all software capabilities in resume.


Job Type: Part-time, Contract, Full-time


Benefits:

  • Health insurance
  • Paid time off

Benefit Conditions:

  • Waiting period may apply
  • Only full-time employees eligible

Schedule:

  • 10 hour shift
  • 8 hour shift
  • Day shift
  • Monday to Friday

Education:

  • High school or equivalent (Preferred)

Experience:

  • Microsoft Office: 1 year (Preferred)
  • Customer service: 1 year (Preferred)

Hours per week:

  • 30-39

This Job Is Ideal for Someone Who Is:

  • Dependable -- more reliable than spontaneous
  • People-oriented -- enjoys interacting with people and working on group projects
  • Adaptable/flexible -- enjoys doing work that requires frequent shifts in direction
  • Detail-oriented -- would rather focus on the details of work than the bigger picture
  • High stress tolerance -- thrives in a high-pressure environment

Company's website:

  • www.gralpharchitect.com

Work Remotely:

  • No

Work Location: In person

Ability to commute/relocate:

  • Bound Brook, NJ 08805: Reliably commute or planning to relocate before starting work (Required)

Work Location: In person

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