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Billing Assistant

4 months ago

Bound Brook, United States Gregory Ralph Architect Full time
Job DescriptionJob DescriptionSalary: $19/hr

Job Description:

We are seeking a motivated and detail-oriented individual to join our team as a Billing/Proposal Assistant. The primary responsibility of this role is to assist with billing processes and ensure accurate and timely invoicing for our clients. Additionally, the Billing Assistant will be responsible for writing proposals to secure new business opportunities. This is an entry-level position with opportunities for growth and development within our organization.


Key Responsibilities:

  • Generate and process invoices accurately and efficiently
  • Review and verify billing data to ensure accuracy
  • Assist in resolving billing discrepancies and inquiries from clients
  • Maintain organized billing records and documentation
  • Collaborate with other team members to streamline billing processes
  • Write and prepare proposals for new business opportunities
  • Review and edit proposal content for clarity, accuracy, and adherence to company standards and branding guidelines.
  • Maintain a database of past proposals, project profiles, and other relevant materials for reference and future use.
  • Data entry
  • Assist with other administrative tasks as needed


Qualifications:

  • High school diploma or equivalent; associate's degree or relevant certification is a plus
  • Strong mathematical aptitude and abilities
  • Strong attention to detail and accuracy
  • Excellent organizational and time management skills
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
  • Experience with QuickBooks is preferred but not required; willingness to learn is essential
  • Effective communication skills, both written and verbal
  • Ability to work independently and collaboratively in a dynamic team environment
  • Prior experience in billing or accounting is a plus, but not required
  • Strong writing, editing, and communication skills, with the ability to convey complex technical information clearly and persuasively.



Benefits:

  • Competitive salary
  • Benefits package (healthcare, Simple IRA)
  • Paid time off and holidays
  • Opportunities for professional development and advancement
  • Positive and collaborative work environment



On-Site Requirements: In-Person