Receptionist / Facilities Coordinator

5 days ago

Knoxville, United States Type One Energy Full time
Job DescriptionJob Description

Join us in our mission to commercialize fusion energy ⚡️  

We’re all about solving climate change through fusion energy, one stellarator at a time. Our impressive team of globally recognized fusion scientists along with veteran business leaders with experienced in scaling energy technologies, came together with the ambition to fulfill the bold decadal vision of commercial fusion.

If changing the world wasn’t incentive enough, here’s why you should join us:

We designed, built, and operated the world’s leading stellarators.

We aim to commercialize fusion energy in 10 years.

We know what we’re doing - our leadership team has over 150 years of experience combined.

We’ve already been recognised for our work by the Department of Energy through awards and funding.

Our philosophy accepts no intellectual boundaries and celebrates creativity. 

If you are searching for the best new ideas and share our vision, join us as a “Receptionist/Facilities Coordinator”. This is what you need to know:

Location: Knoxville, TN

Salary: Highly Competitive Plus Benefits

Contract: Permanent, full time

Reporting to: Manager of Corporate Administration

Your role in the mission:

Type One Energy are seeking a Receptionist / Facilities Coordinator who will serve as the first point of contact for visitors and employees and will play a crucial role in ensuring the smooth and efficient operation of our HQ office environment. This role combines front-desk responsibilities with facilities coordination tasks, ensuring a welcoming atmosphere and maintaining a well-organized, safe, and functional workplace

Front Desk Reception and Administration (40%)

    • Receive, screen and direct all phone calls coming to the main phone number.
    • Manages the front desk coverage schedule.
    • Greet visitors and ensure registration in the visitor log, issue visitor identification badges when appropriate, and notify staff of the visitor’s arrival.
    • Collect sort, and distribute incoming mail/packages and deliver office supplies.
    • Maintain safe, clean and free of clutter reception and mail room areas.
    • Prepare and keep updated the Facilities Manual with contact info and description of receptionist’s actions in each situation for coverage purposes.
  • Facilities Assistance (40%)
    • Manage the seating chart and assign spaces according to guidance, print name tags for cubicles.
    • Ensure office is stocked with office supplies and other required items to maintain the office operations. Maintain inventory of Office supply room and kitchen area in order to provide uninterrupted supply of goods and limit the number of orders.
    • Manages the stocking of the kitchen with necessary supplies.
    • Coordinate with the external IT vendor and assist staff with requests for IT assistance.
    • Assist with market research for vendors for facilities’ needs (plumbing, other maintenance contractors).
    • Assist with managing AED machines; assist in organizing and training a group of volunteers interested to know how to operate them.
    • Assist with Emergency Evacuation Procedures in compliance with Emergency Evacuation Plan.
    • Assist with Fire Drills, scheduled by the building management; manage a group of volunteers for organized evaluation of employees from the building.
    • Schedule and coordinate meetings/special events as requested.
    • Communicate notices and announcements from the building management company.
    • Generate purchase requests with procurement and receipt goods and services as needed.
    • Maintain files associated with the facility office.
    Onboarding Coordination (20%)
    • Assist HR with the coordination and facilitation of new hire orientation sessions.
    • Assist with the preparation of welcome kits and other onboarding materials.
    • Coordinate with IT to ensure new hires have necessary equipment and access.
    • Assist with the integration of new hires into the company culture.

What you’ll need:

  • Bachelor’s degree in human resources, business administration, or related field.
  • Previous experience in a business administration role.
  • Excellent communication and interpersonal skills.
  • Ability to handle multiple tasks and prioritize effectively.
  • Detail-oriented with strong organizational skills.
  • Proficient in Microsoft Office Suite and HR software.
  • Ability to work independently and as part of a team.
  • Strong problem-solving skills

We offer:

In addition to a basic salary and yearly bonus, you will also get…

  • Stock and share options

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