Full Charge Bookkeeper

1 month ago

Bloomfield Hills, United States WalkerHealthcare Full time
Job DescriptionJob DescriptionSalary:

Walker Healthforce is seeking a senior level bookkeeper with office management skills at its office in Bloomfield Hills. This person will be the point person for that office and will report directly to our Managing Principal. As part of our finance team this person will assist in management and oversight of accounting, payroll, and billing in addition to office management functions.

This is a full-time, in-office role. Remote or hybrid options are not available for this role.


About Walker Healthforce

Walker Healthforce provides talented consultants to assist Healthcare organizations across the country with the implementation and administration of their software solutions. We provide Contract staffing services across all Healthcare IT application categories, from core clinical and patient data platforms to complex billing environments.



Major Areas of Responsibility

  • Support Walker Healthforce’s business objectives with key responsibilities in the areas of accounting including, billing and collections, payroll, vendors/payables, and financial record keeping.  
  • Effectively identify and communicate appropriately financial issues that affect the operations of the business. 
  • Draw upon experience to assist in developing "best in class" finance practices and enact proven and successful methodologies around financial reporting, forecasting, and accounting.
  • Act as a member of the management team in concert with the values of the organization.
  • Serve as primary point of contact for the Michigan office.



Job Duties


Financial Analysis

  • Analyze financial status by collecting, monitoring, and studying data and recommending actions
  • Performing project-based analysis and reconciliation to ensure proper Time and Expense billing and revenue collection
  • Perform vendor account auditing and reconciliations and suggest cost improvements


Billing and Collections

  • Generate weekly invoices from time sheets and expense reports.
  • Validate invoice amount against consultant payroll reports to ensure accurate time & expense billing.
  • Monitor open invoice aging and inquire about past-due balances.
  • Create journal entries in QuickBooks to track invoice funding transactions.


Payroll

  • Assist in the oversight and administration of weekly payroll for placed consultants using ADP software application including adding and updating employee records.
  • Initiate and manage state registrations for payroll related taxes. Respond to inquiries from state agencies and payroll service (ADP).
  • Balance payroll accounts by auditing information; identifying and resolving discrepancies; and initiating journal entries.
  • Audit and maintain payroll and payroll tax reports.
  • Create journal entries (in QuickBooks) to reflect weekly payroll transactions.


Vendors/Payables

  • Receive and audit bills from vendors insuring that amounts are accurate and justifiable; recommending changes and improvements as needed.
  • Enter bills into QuickBooks and maintain an accurate payables aging report.
  • Administer business insurance policies and respond to requests for Insurance Certificates.


Office / HR

  • Monitor and maintain office supplies expense and distribution.
  • Act as primary contact for vendors and landlord.
  • Receive, review, and route incoming mail.
  • Assist with creation and management of internal documents, procedures, and practices.


Sales and Recruiting

  • Assist in bill rate calculation process to ensure proper gross margins are maintained.


Bookkeeping

  • Close books periodically after verifying accounts by reconciling statements and transactions.
  • Resolve account discrepancies by investigating documentation; issuing, payments, credits, or adjustments.


Desired Skills and Experience


Requirements:

  • 5+ years of payroll and related operational accounting experience with degree.
  • Strong experience working with QuickBooks (Desktop Enterprise edition).
  • Experience working with ADP or similar payroll systems.
  • Strong Microsoft Excel, including the use of formulas and functions for analyzing data.
  • Strong experience with Microsoft Office 365 including Outlook, Teams, Word and SharePoint (preferred).
  • Previous experience with U.S. payroll, payroll regulations & reporting requirements, payroll garnishment law, multi-state & local payroll laws, and payroll accounting required.
  • Previous Accounts Payable / Receivable experience.
  • Experience with hiring, onboarding, and termination or employees.
  • Ability to work effectively in a fast-paced environment.
  • Previous experience with ERP systems, (preferably PeopleSoft), is preferred.
  • Ability to effectively communicate ideas verbally and in writing and diplomatically when handling sensitive and escalated situations.

 

Walker Healthforce is known as the dominant force of performance, precision, expertise, and integrity in the healthcare consulting community As a certified WMBE, we provide end-to-end healthcare IT and clinical solutions to hospitals, health systems, and payer organizations, including Fortune 100 firms nationwide. We are healthcare experts, we’re custom not commodity and we’ve been exceeding expectations for nearly 20 years. Join forces with us to experience unparalleled results today

 

We are an Equal Opportunity Employer committed to a culturally diverse workforce. All qualified applicants will receive consideration for employment without regard to race, religion, color, age, sex, national origin, sexual orientation, gender identity, disability status or protected veteran status.

 

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