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Accounting Coordinator

3 months ago

Jacksonville, United States The Stellar Group Inc Full time
Job DescriptionJob Description

Stellar is seeking an Accounting Coordinator to join our team at our headquarters in Jacksonville, FL. The Accounting Coordinator is responsible for processing customer invoices, handling billings, managing incoming and outgoing mail, answering phone calls, inputting purchase orders, and performing bookkeeping tasks. The role requires attention to detail, strong organizational skills, and the ability to communicate effectively with internal and external clients.

Responsibilities:

  • Invoice Processing: Prepare, verify, and process customer invoices accurately and timely.
  • Account Reconciliation: Reconcile accounts receivable balances, identify discrepancies, and resolve billing issues.
  • Customer Communication: Handle customer inquiries related to invoices, payments, and account statements.
  • Payment Tracking: Monitor and track incoming payments and apply payments to appropriate customer accounts. Submit AR invoices and credits to various customer portals daily.
  • Record Maintenance: Maintain and update customer records and purchase orders, ensuring all information is accurate and up to date.
  • Reporting: Generate and distribute accounts receivable reports, including aging reports, to management.
  • Compliance: Ensure compliance with company policies and procedures, as well as relevant accounting standards.
  • Administrative: Answer and direct phone calls to the appropriate personnel, receive and distribute incoming mail, and perform general bookkeeping tasks assisting with accounts payable and accounts receivable.

Qualifications:

  • Associate's or Bachelor's degree in Accounting, Finance, or related field preferred.
  • Minimum 2 years of experience in staff accounting, accounts payable/receivable, or a corporate accounting role.
  • Advanced Excel skills are required and experience with Microsoft Dynamics F&O preferred.
  • Problem-solving abilities with keen attention to detail.
  • Excellent communication and interpersonal skills, with the ability to collaborate effectively with diverse teams.

About Stellar

Stellar offers a comprehensive package which includes:

  • Competitive pay based on experience
  • Remote & hybrid work options for many positions
  • Paid Time Off – accrue 15 days (120 hours) within first year of service
  • Paid holidays
  • Medical, dental, and vision insurance options
  • Tax-advantaged accounts (HSA, FSA, Dependent Care FSA)
  • Company-paid life and disability insurance
  • 401(k) – company match with immediate vesting

Stellar, headquartered in Jacksonville, FL, is a fully integrated firm focusing on design, construction, architecture, engineering, and mechanical services worldwide for over 30 years. Stellar combines a multitude of capabilities to create buildings and systems of exceptional long-term quality, value and efficiency. From food processing plants and healthcare facilities to refrigerated warehouses, automated production lines and beyond, we offer an integrated approach to meet all our clients’ needs.

Stellar is an Equal Opportunity Employer and does not discriminate against any applicants for employment based on their race, color, religion, sex (including pregnancy, sexual orientation, or gender identity), national origin, age, physical or mental disability, genetic information, veteran status, uniformed servicemember status, or any other status protected by law.