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Project Coordinator

4 months ago

Orlando, United States Q4 SERVICES INC Full time
Job DescriptionJob Description

Q4 is an independent market-leading supplier of innovative and unique visual display systems to the military and commercial flight simulation and training industry. With its headquarters located in Orlando, Florida, Q4 specializes in the manufacture, service and support of visual display systems to the simulation and training industry.

Q4 is seeking an experienced Project Coordinator to administer and coordinate the progression of projects through their lifecycle. Provides financial and schedule analysis compiling performance status report’s, program review data and other related data for reporting, producing and distributing collateral, conducting research, managing the documentation and collaborating with project stakeholders. The ideal candidate will be organized and detail-oriented with strong computer skills. Specific duties include:

RESPONSIBILITIES

  • Produce and Review Project schedules ensuring data is current and correct;
  • Review Project and Department costs by monitoring charges booked to Projects;
  • Plan program logistics for materials and resources to arrive at customer sites within declared dates by booking travel, liaising with shipping department and coordinating visas, passports, security clearances and other similar items;
  • Place work orders for manufactured and purchased parts.
  • Enter information in NAV system, such as new customer information, new program numbers and sales orders, ensuring accuracy of information.
  • Maintain invoice-tracking spreadsheet, ensuring it is up-to-date at all times with customer description and milestone data.
  • Prepare, submit, and review customer / departmental documentation as necessary.
  • Schedule meetings and gather documentation for support of meetings;
  • Write, update and monitor procedures and work instructions based off feedback generated when utilized.
  • Review Resource Schedules for updates; maintain the onsite team schedule.
  • Review Integrated Master Schedule with Project / Program Managers and production Manager for updates;
  • Create reports necessary for programs

REQUIREMENTS

  • 2 year degree in General studies or 2-3 years of strong experience in administrative support, or Certified Associate of Project Management (CAPM).
  • Prior experience with Project Management and Manufacturing roles a plus.
  • Must demonstrate a record of dependability.
  • Experience working in Microsoft NAV or other ERP system.
  • Intermediate Word and Advanced Excel skills.
  • Strong computer skills with prior experience SharePoint.
  • Prior experience with Microsoft Project is a plus.
  • This position requires use of or access to information, which is subject to the International Traffic in Arms Regulations (ITAR). Must be a “U.S. person” pursuant to section 120.62 of the ITAR.

BENEFITS

Dynamic organization in the Orlando area offering competitive salary and benefits including medical, dental, vision insurance, and supplemental insurance. Five weeks of time off per year (PTO and holidays). 401k and profit sharing

OTHER

Q4 is a Florida drug free workplace and an equal employment opportunity employer. This employer participates in E-verify, background checks, and drug screenings.

Q4 was recently named a Top Workplace by the Orlando Sentinel