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Executive Assistant

2 months ago

Pittsburgh, United States Gather AI Full time
Job DescriptionJob DescriptionAbout UsGather AI is a supply chain robotics company founded by the PhDs from Carnegie Mellon's Robotics Institute who created the world's first provably-safe autonomous helicopter. We have developed an Inventory-as-a -Service platform where fully autonomous drones collect warehouse inventory data at a press of a button.This is an essential problem to solve as the warehouses we serve have typically misplaced over 10% of their inventory worth $10+ million dollars (seriously). Their current manual techniques for taking inventory are falling down due the e-commerce boom brought on by COVID, and made worse due to the labor shortage and 70% annual staff turnover. Our drones take inventory 15x faster than humans with over 95% accuracy. We deliver this data through our web dashboard, which acts as a DVR for their warehouse where they run their inventory operation. We are the leader in this new market with proven technology. Our drones are live in a dozen warehouses and have scanned over 150k pallet locations.We are a pure-software robotics company and our key innovation is the world's only autonomy and machine learning engine that can solve this problem with commodity hardware in GPS-denied environments. That means we avoid all of the hardware development pitfalls of traditional robotics companies and we can scale 10x faster. The robotics industry is starting to enter its "Google era," and we are leading the charge.About You

Are you someone who thrives in a fast-paced, ever-evolving environment? Do you have a passion for technology, particularly in the AI space? If so, we're looking for a go-getter to join us as an Executive Assistant / Office Manager, providing administrative support to our CEO and operations team. As an Executive Assistant, you will play a crucial role in ensuring the smooth operation of executive functions, managing schedules, coordinating travel arrangements, and facilitating effective communication within the organization. If our office was a ship, you would be the captain: you'll manage relationships, coordinate maintenance, manage correspondence, plan events, and assist. All while being a part of the AI revolution and contributing to the success of Gather AI.

What You'll Do

Reporting to the CEO as an Executive Assistant / Office Manager, you will:

  • Coordinate and manage complex calendars, including scheduling meetings, appointments, and conference calls.
  • Perform market research and data analysis in order to draft and edit correspondence, presentations, and reports as needed.
  • Arrange domestic and international travel and prepare detailed itineraries to ensure smooth travel experiences.
  • Act as a central point of contact for internal and external communications, maintaining professionalism and confidentiality.
  • Facilitate high-level meetings and company events by orchestrating agendas, capturing key insights, and ensuring actionable follow-ups.
  • Coordinate and oversee special projects as assigned by executives.
  • Manage day-to-day office operations, including but not limited to:
    • Acting as the point of contact for building management and external vendors.
    • Handling incoming and outgoing mail and packages.
    • Maintaining office supplies inventory and placing orders as needed.
  • Support HR functions, including onboarding new employees, maintaining records, and compliance management.
What You'll Need
  • 3+ years of proven experience within administrative support.
  • Ability to work onsite 3-5 days per week.
  • Exceptional, precision-driven written and verbal communication skills.
  • Exceptional organizational skills and attention to detail.
  • Bachelor's degree in a relevant field or equivalent experience.
  • Tech-savvy mindset with proficiency in AI tools and office software suite.
  • Ability to adapt to a rapidly changing environment with enthusiasm.
  • Discretion in handling sensitive and confidential information.
Bonus points for...
  • Experience working in a tech and/or a fast- paced work environment
  • Experience supporting C-Level executives
  • Bachelor's degree in Business Administration, Management, or a related field is preferred.
Compensation and Benefits
  • Compensation package will include equity
  • Comprehensive medical, dental, vision and life insurance
  • Very flexible schedule
  • Unlimited PTO and flexible scheduling

If this sounds like a good fit we'd love to meet you. Robotics is the future and we're leading the charge with our software-only business model. Come help us change the world