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Executive Assistant

2 months ago

Pittsburgh, United States Robert Half Full time
Job DescriptionJob Description

We are looking for an Executive Assistant to join our team in the steel manufacturing industry. This role is based in Minneapolis, MN and offers a contract to hire employment opportunity. As an Executive Assistant, you will be tasked with a variety of administrative and organizational duties, while also providing support in bookkeeping tasks and preparations for meetings and conferences.


Responsibilities:


• Assist in various clerical, administrative, and organizational tasks to ensure smooth operation of the office

• Provide support in maintaining and organizing office files and documents, including contracts and grievances

• Handle the booking of travel arrangements such as airline and hotel reservations for staff as required

• Assist in the bookkeeping of accounts, ensuring accuracy and efficiency

• Handle incoming calls and emails, providing prompt and professional responses

• Prepare and send out large mailings as needed, ensuring accuracy and timeliness

• Conduct database entry and maintenance tasks, ensuring up-to-date and accurate records

• Review and proofread various types of documents, ensuring accuracy and professionalism

• Compose and format business correspondence as required

• Occasionally travel for general utility functions such as chauffeur and message services

• Perform other administrative duties as directed.


Skills:


• Proficient in Concur, CRM, Calendar Management, and Microsoft Excel

• Excellent communication skills, both written and verbal

• Ability to manage conference calls and correspondence efficiently

• Basic bookkeeping skills.

• Must possess strong knowledge in Concur, CRM, and Microsoft Excel.
• Experience in Calendar Management, Communication, Conference Calls, and Correspondence is crucial.
• Proficiency in Basic Bookkeeping is required.
• Must have the ability to work in a fast-paced steel manufacturing industry.
• Prior experience as an Executive Assistant is preferred.
• Excellent organizational and multitasking skills are essential.
• Must be able to handle sensitive and confidential information with discretion.
• Strong written and verbal communication skills are necessary.
• Must have the ability to work independently and also collaborate effectively with various departments.
• Proactive approach to problem-solving with strong decision-making capability.
• A high level of professionalism and strong interpersonal skills are required.
• Must be detail-oriented and have the ability to prioritize tasks.
• Strong knowledge of office procedures and basic accounting principles is needed.
• Must be able to work under pressure and meet deadlines.
• Proficiency in computer software applications is necessary.
• Must have the ability to adapt to new tools and software.