Executive Assistant

1 month ago

Pittsburgh, United States Robert Half Full time
Job DescriptionJob Description

We are looking for an Executive Assistant to join our team in the steel manufacturing industry. This role is based in Minneapolis, MN and offers a contract to hire employment opportunity. As an Executive Assistant, you will be tasked with a variety of administrative and organizational duties, while also providing support in bookkeeping tasks and preparations for meetings and conferences.


Responsibilities:


• Assist in various clerical, administrative, and organizational tasks to ensure smooth operation of the office

• Provide support in maintaining and organizing office files and documents, including contracts and grievances

• Handle the booking of travel arrangements such as airline and hotel reservations for staff as required

• Assist in the bookkeeping of accounts, ensuring accuracy and efficiency

• Handle incoming calls and emails, providing prompt and professional responses

• Prepare and send out large mailings as needed, ensuring accuracy and timeliness

• Conduct database entry and maintenance tasks, ensuring up-to-date and accurate records

• Review and proofread various types of documents, ensuring accuracy and professionalism

• Compose and format business correspondence as required

• Occasionally travel for general utility functions such as chauffeur and message services

• Perform other administrative duties as directed.


Skills:


• Proficient in Concur, CRM, Calendar Management, and Microsoft Excel

• Excellent communication skills, both written and verbal

• Ability to manage conference calls and correspondence efficiently

• Basic bookkeeping skills.

• Must possess strong knowledge in Concur, CRM, and Microsoft Excel.
• Experience in Calendar Management, Communication, Conference Calls, and Correspondence is crucial.
• Proficiency in Basic Bookkeeping is required.
• Must have the ability to work in a fast-paced steel manufacturing industry.
• Prior experience as an Executive Assistant is preferred.
• Excellent organizational and multitasking skills are essential.
• Must be able to handle sensitive and confidential information with discretion.
• Strong written and verbal communication skills are necessary.
• Must have the ability to work independently and also collaborate effectively with various departments.
• Proactive approach to problem-solving with strong decision-making capability.
• A high level of professionalism and strong interpersonal skills are required.
• Must be detail-oriented and have the ability to prioritize tasks.
• Strong knowledge of office procedures and basic accounting principles is needed.
• Must be able to work under pressure and meet deadlines.
• Proficiency in computer software applications is necessary.
• Must have the ability to adapt to new tools and software.

  • Executive Assistant

    4 weeks ago

    Pittsburgh, Pennsylvania, United States US Tech Solutions, Inc. Full time

    {"Job Title": "Executive Assistant II", "Job Description": "Job SummaryUS Tech Solutions, Inc. is seeking an experienced Executive Assistant II to provide high-level administrative support to our executive team. The successful candidate will be responsible for conducting research, handling information requests, and performing clerical functions.Key...

  • Executive Assistant

    2 weeks ago

    Pittsburgh, Pennsylvania, United States US Tech Solutions, Inc. Full time

    {"Job Title": "Executive Assistant II", "Job Description": "Job SummaryUS Tech Solutions, Inc. is seeking an experienced Executive Assistant II to provide high-level administrative support to our executive team. The ideal candidate will have a strong background in administration, excellent communication skills, and the ability to work independently.Key...

  • Executive Assistant

    1 month ago

    Pittsburgh, Pennsylvania, United States Rycon Construction Full time

    About the RoleRycon Construction, Inc. is seeking an experienced Executive Administrative Assistant to join our Pittsburgh office. As a key member of our leadership team, you will provide administrative support to our CEO, President/COO, and VP of Human Resources.Key ResponsibilitiesManage and coordinate travel and calendars for senior executives.Assist the...

  • Executive Assistant

    4 weeks ago

    Pittsburgh, Pennsylvania, United States US Tech Solutions, Inc. Full time

    {"title": "Executive Assistant II", "description": "Job SummaryUS Tech Solutions, Inc. is seeking an experienced Executive Assistant II to provide high-level administrative support to our team. The successful candidate will be responsible for conducting research, handling information requests, and performing clerical functions.Key ResponsibilitiesProvide...

  • Executive Assistant

    1 week ago

    Pittsburgh, Pennsylvania, United States PNC Full time

    Job SummaryWe are seeking an experienced Executive Assistant to provide high-level administrative support to our management team. The successful candidate will be responsible for coordinating meetings, managing calendars, and preparing complex reports and documents.Key Responsibilities:Provide administrative support to senior executives, including scheduling...

  • Executive Assistant II

    4 weeks ago

    Pittsburgh, Pennsylvania, United States The Judge Group Full time

    Executive Assistant IIWe are seeking a highly skilled Executive Assistant II to join our team at The Judge Group. As an Executive Assistant II, you will provide administrative support to our executives, ensuring seamless day-to-day operations and strategic initiatives.Key Responsibilities:Create and maintain a network of contacts within the organization to...

  • Executive Assistant

    4 weeks ago

    Pittsburgh, Pennsylvania, United States Parry Custom Homes Full time

    Job Title: Executive AssistantWe are seeking a highly skilled and organized Executive Assistant to join our team at Parry Custom Homes. As an integral part of our team, you will provide administrative support to our President and other departments, ensuring the smooth operation of our business.Key Responsibilities:Provide administrative support to the...

  • Executive Assistant II

    1 month ago

    Pittsburgh, United States The Judge Group Full time

    Our client is currently seeking a Executive Assistant II Create a network within organisation to assist with setting up members Skills to communicate with Executive Level members of the organization Calendar management Travel management- will be complex travel Coordinate and facilitate team meetings Agendas and materials are ready for team...

  • Executive Assistant II

    1 month ago

    Pittsburgh, United States The Judge Group Full time

    Our client is currently seeking a Executive Assistant II Create a network within organisation to assist with setting up members Skills to communicate with Executive Level members of the organization Calendar management Travel management- will be complex travel Coordinate and facilitate team meetings Agendas and...

  • Executive Administrative Assistant

    1 week ago

    Pittsburgh, Pennsylvania, United States Techstra Solutions Full time

    Job DescriptionAt Techstra Solutions, we are seeking an experienced Executive Administrative Assistant to support the daily operations of our Pittsburgh office. This role requires a high-energy individual with excellent organizational skills, strong attention to detail, and effective communication skills.The ideal candidate will have 5+ years of experience...

  • Executive Assistant to the President

    4 weeks ago

    Pittsburgh, Pennsylvania, United States PITT OHIO Full time

    PITT OHIO Job DescriptionWe are seeking a highly skilled and experienced Executive Assistant to join our team at our Corporate office in Pittsburgh, PA.Job Summary:The Executive Assistant will provide administrative support to the Chairman, President/CEO, CIO, CFO, and other executives as needed. This is a key role that requires a high degree of...

  • Executive Assistant to the President

    2 weeks ago

    Pittsburgh, Pennsylvania, United States PITT OHIO Full time

    PITT OHIO Job OpportunityPITT OHIO, a leading transportation solutions provider, is seeking an experienced Executive Assistant to support the President and senior leadership team.Key ResponsibilitiesProvide administrative support to the Executive Team, including calendar management, appointment scheduling, and travel arrangements.Develop and maintain...

  • Executive Assistant to the President

    2 weeks ago

    Pittsburgh, Pennsylvania, United States PITT OHIO Full time

    PITT OHIO Job DescriptionWe are seeking a highly skilled and experienced Executive Assistant to provide administrative support to our senior leadership team.Key Responsibilities:Provide administrative support to the Executive Team, including calendar management, appointment scheduling, and travel arrangements.Develop and maintain reports, presentations, and...

  • Executive Assistant II

    3 days ago

    Pittsburgh, Pennsylvania, United States US Tech Solutions Full time

    Job Summary:We are seeking a highly skilled and experienced Executive Assistant II to provide high-level administrative support to our team. The ideal candidate will have a strong background in research, information management, and clerical functions.Key Responsibilities:Provide administrative support to executives, including conducting research, handling...

  • Executive Assistant II

    2 weeks ago

    Pittsburgh, Pennsylvania, United States US Tech Solutions, Inc. Full time

    **Job Summary**We are seeking a highly skilled and experienced Executive Assistant II to join our team at US Tech Solutions, Inc. as a key member of our administrative support team.Key Responsibilities:Provide high-level administrative support to our executive team by conducting research, handling information requests, and performing clerical...

  • Executive Assistant to the President

    1 month ago

    Pittsburgh, United States PITT OHIO Full time

    PITT OHIO, a $900 million, high service, highly profitable, transportation solutions provider offering SUPPLY CHAIN, LTL and TRUCKLOAD services is seeking an Executive Assistant to President to join our team at our Corporate office in Pittsburgh, PA .We offer competitive wages, hospital/medical insurance with no monthly premiums, vision, discount...

  • Executive Assistant to the President

    1 month ago

    Pittsburgh, United States PITT OHIO Full time

    PITT OHIO, a $900 million, high service, highly profitable, transportation solutions provider offering SUPPLY CHAIN, LTL and TRUCKLOAD services is seeking an Executive Assistant to President to join our team at our Corporate office in Pittsburgh, PA .We offer competitive wages, hospital/medical insurance with no monthly premiums, vision, discount...

  • Executive Assistant to the President

    3 weeks ago

    Pittsburgh, United States PITT OHIO Full time

    PITT OHIO, a $900 million, high service, highly profitable, transportation solutions provider offering SUPPLY CHAIN, LTL and TRUCKLOAD services is seeking an Executive Assistant to President to join our team at our Corporate office in Pittsburgh, PA .We offer competitive wages, hospital/medical insurance with no monthly premiums, vision, discount...

  • Executive Assistant II

    1 month ago

    Pittsburgh, United States US Tech Solutions, Inc. Full time

    Shift: Onsite, Mon to Fri Duration: 5 months contract Job Responsibilities: Provide high-level administrative support by conducting research, handling information requests and performing clerical functions. Job Responsibilities: Perform general office duties such as ordering supplies, maintaining records management systems, and performing basic...

  • Executive Chef Assistant

    1 month ago

    Pittsburgh, Pennsylvania, United States Sheraton Pittsburgh Hotel at Station Square Full time

    Job SummaryWe are seeking a highly skilled and experienced Food Production Supervisor to oversee our kitchen operations at the Sheraton Pittsburgh Hotel at Station Square. As a key member of our culinary team, you will work closely with our Executive Chef to ensure the preparation of high-quality food items while maintaining cleanliness and safety...