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Administrative Assistant

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Job DescriptionJob DescriptionDescription The Office Receptionist at Webcraft Stylers serves as the first point of contact for visitors and clients. The role involves managing the front desk operations, providing excellent customer service, and supporting the administrative team with various office tasks. The ideal candidate will be professional, organized, and able to handle multiple tasks efficiently. 

Key Responsibilities
  • Greet and welcome visitors, clients, and staff with a friendly and professional demeanor.
  • Answer, screen, and direct incoming phone calls to the appropriate department or personnel.
  • Manage the front desk area, ensuring it is clean, organized, and presentable.
  • Handle incoming and outgoing mail, including sorting, distributing, and preparing packages.
  • Assist with scheduling appointments, meetings, and conference room bookings.
  • Provide general information and respond to inquiries from visitors and clients.
  • Assist with administrative tasks, such as data entry, filing, photocopying, and scanning documents.
  • Maintain and order office supplies as needed.
  • Coordinate with other departments to ensure smooth office operations.


Skills, Knowledge and Expertise
  • High school diploma or equivalent; additional education or certification in office administration is a plus.
  • Previous experience as a receptionist, front office representative, or in a similar role is preferred.
  • Excellent communication and interpersonal skills.
  • Strong organizational and multitasking abilities.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
  • Professional appearance and attitude.
  • Ability to handle confidential information with discretion.
  • Customer service-oriented with a focus on providing a positive experience.


Benefits
  • Health, dental, and vision insurance.
  • Paid time off (PTO) and holiday pay.
  • Retirement savings plan with company match.
  • Opportunities for career advancement.
  • Employee discount on Webcraft Stylers products.
  • Ongoing training and development programs.