Current jobs related to Executive Administrative Assistant - Buffalo - Imagine Staffing Technology

  • Executive Administrative Assistant

    1 week ago

    Buffalo, New York, United States Imagine Staffing Technology Full time

    Job DescriptionImagine Staffing Technology is seeking an experienced Executive Administrative Assistant to provide high-level administrative support to our executive team. The ideal candidate will have a proven track record of providing exceptional support, managing complex calendars, and coordinating travel arrangements.Key ResponsibilitiesProvide...

  • Administrative Assistant

    2 weeks ago

    buffalo, United States Accounting Group of Western New York, CPA, PC Full time

    Company DescriptionAccounting Group of Western New York, CPA, PC is a full-service CPA firm located in Elma, NY, and licensed in New York. The firm offers a broad range of services for business owners, executives, and independent professionals. The firm's collaborative culture ensures all staff gain experience in every aspect of public accounting to meet the...

  • Administrative Assistant

    4 weeks ago

    Buffalo, United States Accounting Group of Western New York, CPA, PC Full time

    Company DescriptionAccounting Group of Western New York, CPA, PC is a full-service CPA firm located in Elma, NY, and licensed in New York. The firm offers a broad range of services for business owners, executives, and independent professionals. The firm's collaborative culture ensures all staff gain experience in every aspect of public accounting to meet the...

  • Administrative Assistant

    3 weeks ago

    Buffalo, United States Accounting Group of Western New York, CPA, PC Full time

    Company DescriptionAccounting Group of Western New York, CPA, PC is a full-service CPA firm located in Elma, NY, and licensed in New York. The firm offers a broad range of services for business owners, executives, and independent professionals. The firm's collaborative culture ensures all staff gain experience in every aspect of public accounting to meet the...

  • Administrative Assistant

    4 weeks ago

    buffalo, United States Accounting Group of Western New York, CPA, PC Full time

    Company DescriptionAccounting Group of Western New York, CPA, PC is a full-service CPA firm located in Elma, NY, and licensed in New York. The firm offers a broad range of services for business owners, executives, and independent professionals. The firm's collaborative culture ensures all staff gain experience in every aspect of public accounting to meet the...

  • Administrative Assistant/Bookkeeper

    2 weeks ago

    Buffalo, New York, United States The Prevention Council of Erie County Full time

    Job Summary The Administrative Assistant/Bookkeeper is a vital role at The Prevention Council of Erie County, responsible for managing the agency's financial operations, human resources, and program support. This position requires a self-starter with attention to detail and accuracy, who can work independently and as part of a team. Key Responsibilities ...

  • Administrative Assistant/Bookkeeper

    2 weeks ago

    Buffalo, New York, United States The Prevention Council of Erie County Full time

    Job OverviewThe Prevention Council of Erie County seeks a highly skilled and detail-oriented Administrative Assistant/Bookkeeper to join our team. This role is responsible for providing exceptional administrative and financial support to our organization.Key ResponsibilitiesManage accounts payable and accounts receivable, ensuring timely and accurate...

  • Administrative Assistant

    4 weeks ago

    Buffalo Grove, United States The Larko Group Full time

    Private Investments Administrative Assistant. In this crucial role within a Financial Services firm, you’ll be at the heart of coordinating operations across various corporate departments, ensuring the seamless execution of essential internal processes. You'll be the driving force behind making things run smoothly—whether it’s organizing intricate...

  • Administrative Assistant

    4 weeks ago

    Buffalo Grove, United States The Larko Group Full time

    Private Investments Administrative Assistant. In this crucial role within a Financial Services firm, you’ll be at the heart of coordinating operations across various corporate departments, ensuring the seamless execution of essential internal processes. You'll be the driving force behind making things run smoothly—whether it’s organizing intricate...

  • Executive Assistant/Event Coordinator

    1 month ago

    Buffalo, New York, United States Empire State Full time

    Job SummaryWe are seeking a highly skilled and experienced Executive Assistant/Event Planner to join our team at Empire State. The successful candidate will provide administrative support to the Regional Director of ESD/WNY, assist with event planning, and perform various business operations tasks.Key ResponsibilitiesManage and track project development...

  • Administrative Assistant

    5 days ago

    Buffalo, New York, United States Seneca Health Care Center LLC Full time

    Job DescriptionAt Seneca Health Care Center LLC, we are seeking a highly skilled and detail-oriented Administrative Assistant to join our team. The successful candidate will be responsible for providing exceptional customer service, managing front desk operations, and performing various administrative tasks.Key Responsibilities:Greets visitors, answers phone...

  • Administrative Assistant

    2 weeks ago

    Buffalo, United States Lumsden McCormick CPA Full time

    Lumsden McCormick, one of the most respected accounting firms in Western New York and recognized as a Great Place to Work, is seeking a talented administrative professional to join our team. The Administrative Assistant will provide a full range of support services to Partners and professional staff.RESPONSIBILITIESComposing a variety of correspondence and...

  • Administrative Assistant

    2 weeks ago

    buffalo, United States Lumsden McCormick CPA Full time

    Lumsden McCormick, one of the most respected accounting firms in Western New York and recognized as a Great Place to Work, is seeking a talented administrative professional to join our team. The Administrative Assistant will provide a full range of support services to Partners and professional staff.RESPONSIBILITIESComposing a variety of correspondence and...

  • Administrative Assistant

    1 week ago

    Buffalo, United States Lumsden McCormick CPA Full time

    Lumsden McCormick, one of the most respected accounting firms in Western New York and recognized as a Great Place to Work, is seeking a talented administrative professional to join our team. The Administrative Assistant will provide a full range of support services to Partners and professional staff.RESPONSIBILITIESComposing a variety of correspondence and...

  • Administrative Assistant

    2 weeks ago

    Buffalo, United States Lumsden McCormick CPA Full time

    Lumsden McCormick, one of the most respected accounting firms in Western New York and recognized as a Great Place to Work, is seeking a talented administrative professional to join our team. The Administrative Assistant will provide a full range of support services to Partners and professional staff.RESPONSIBILITIESComposing a variety of correspondence and...

  • Executive Assistant

    3 weeks ago

    Buffalo, New York, United States Canonical - Jobs Full time

    Job Title: Executive AssistantCanonical is a leading provider of open source software and operating systems to the global enterprise and technology markets. Our platform, Ubuntu, is widely used in breakthrough enterprise initiatives such as public cloud, data science, AI, engineering innovation, and IoT. Our customers include the world's leading public cloud...

  • Executive Coordinator

    1 week ago

    Buffalo, United States The O'Connor Group Full time

    Job Purpose & Goal:The Executive Coordinator serves as a key support to the Managing Partner and provides comprehensive coordination across all department heads to ensure the smooth execution of daytoday operations. This role requires a proactive individual capable of managing critical tasks facilitating highlevel communication and optimizing workflow across...

  • Executive Coordinator

    6 days ago

    Buffalo, United States The O'Connor Group Full time

    Job Purpose & Goal:The Executive Coordinator serves as a key support to the Managing Partner and provides comprehensive coordination across all department heads to ensure the smooth execution of daytoday operations. This role requires a proactive individual capable of managing critical tasks facilitating highlevel communication and optimizing workflow across...

  • Administrative Coordinator

    3 weeks ago

    Buffalo, New York, United States Roswell Park Comprehensive Cancer Center Full time

    Job Summary:We are seeking a highly skilled Administrative Assistant I to join our team at Roswell Park Comprehensive Cancer Center. This para-professional role will provide administrative support to our professional staff in various departments, including Finance, Planning, Human Resources, and the Executive Office.Key Responsibilities:Provide...

  • Grant Administration Assistant

    3 weeks ago

    Buffalo, United States Catholic Charities of WNY Full time

    Catholic Charities is seeking a full-time Grant Administration Assistant for our Grants Management Team. Catholic Charities is a non-profit organization that offers an array of programs that strive to empower individuals, children, and families. Catholic Charities of Buffalo, NY, is the most comprehensive human service provider serving the eight counties of...

Executive Administrative Assistant

2 months ago

Buffalo, United States Imagine Staffing Technology Full time
Job DescriptionJob DescriptionJob ProfileJob TitleExecutive Administrative Assistant LocationBuffalo, NYHire TypeContingent Hourly$25Work ModelOnsiteContact Phone(716)-256-1254 Contact Emailklubberts@imaginestaffing.net Nature & Scope:Positional Overview
Are you an organized, detail-oriented professional with a passion for supporting executives and ensuring seamless operations? Join our client’s dynamic team as an Executive Administrative Assistant, where your expertise will be valued, and your contributions recognized. If you thrive in a fast-paced setting and are eager to take on new challenges, we want to hear from you. Apply today Role & Responsibility:Tasks That Will Lead To Your Success
  • Provide support to executive team, marketing, and office services.
  • Assist and support the Office Services Manager with assignments and projects in an efficient and effective manner.
  • Preparation of correspondence, proofreading, mail distribution, managing traditional paper and/or electronic filing systems.
  • Ordering Office Services supplies and maintain inventory.
  • Coordinating and scheduling meetings.
  • Ordering and setting up lunch meetings, answering, screening, and placing telephone calls, managing calendars, ordering business cards, trade show badges, etc.
  • Processing invoices, purchase orders, expense reports (via Concur), various project work, preparation/creation of presentations, mailings, creation & management of databases and meeting minutes as necessary.
  • Coordinate meetings and travel arrangements with Travel Coordinator for flights, hotels, etc. and maintain travel itineraries.
  • Flexibility to handle various assignments and special projects as assigned by the Office Services Manager.
  • Coordinating and managing daily schedules, appointments and calendars including video conferencing.
  • Provide telephone and Office Services department coverage.
  • Open, sort, prioritize and distribute incoming mail and composing responses.
  • Managing traditional paper and/or electronic filing systems
  • Attend various meetings and provide meeting minutes for staff meetings, budget meetings, etc.
  • Assist with departmental budget monitoring, distribution of cost center reports and rebilling process.
  • Coordinate visitors to include travel arrangements, confirmation of schedules, meetings, sales meetings, and events etc.
  • Assist in coordination of on-site/off-site sales meetings (planning, catering, itineraries, travel with Travel Coordinator and attendee confirmation)
  • Assist with the development and coordination of spreadsheets, managing databases and preparing presentations.
  • Facilitate communication within departments in a professional manner.
  • Assist department managers with specialized projects, such as luncheon meetings, mailings, surveys, etc.
  • Consistency in using discretion in confidentiality and sensitivity in performing the duties of this position and representation of the executive team and Office Services team.
  • Flexibility in handling various assignments as directed.
  • Sensitivity to the impact and image projected to people internal and external.
Skills & Experience:Qualifications That Will Help You Thrive
  • Associate or bachelor’s Degree preferred.
  • Minimum of five (5) years’ executive support experience required.
  • Ability to present, the executive team and Office Services with tact and maturity in interacting with people of all levels within and outside the company.
  • Proven ability to multi-task, provide attention to detail, take direction and flexibility in working with the Office Services Manager, Office Services and executives as a team player.
  • Well organized and able to work under tight deadlines.
  • Experience in meeting planning.
  • Ability to maintain confidentiality and high degree of professionalism.
  • Excellent communication skills verbal and written, interpersonal and phone skills needed.
  • Strong knowledge of Outlook, MS Word, Excel, PowerPoint, internet required.
  • Concur expense report system preferred.
  • Notary encouraged, and/or willing to become Notary Certified.