Administrative Assistant

5 days ago

Ardmore, United States Canoe Brook Ardmore Full time
Job DescriptionJob Description


Do you love where you work? We do Come join the Oxford family where our core purpose is to experience the joy of serving others and to create meaningful relationships. Our wonderful resident to caregiver ratio helps make this mission possible

As a Business Office Manager, your benefit package includes:

  • Medical, dental, vision, and a complimentary life insurance policy
  • 401k plan with an employer match
  • PTO for both full time and part time team members
  • Certification cost assistance
  • Yearly tenure bonus

Your Business Office Manager duties and responsibilities are as follows:

Position Summary

This position manages the day-to-day business functions of the Community and assists in the coordination of internal marketing functions.

Essential Functions

General Business and Administration Duties

  • Ensure guests to the community are greeted with positivity and exceptional customer service
  • Ensure timely and accurate record keeping of Accounts Receivable/Accounts Payable, including: preparing and sending invoices detailing accurate recurring rent and level of care charges
  • Collect and record payments in electronic recordkeeping system
  • Track and manage aging accounts
  • Manage the processing of all invoices, bills, receipts
  • Maintain and reconcile petty cash account, including expense reimbursement—including all required documentation and data entry
  • Additional administrative and clerical duties as assigned by the Executive Director
  • Assisting with setting up long term care insurance billing
  • Assistance with ordering supplies for individual departments and/or residents as needed

People Services Support

  • Ensure team member information is entered into the human resource information system, both for new and existing team members
  • Act as liaison with the home office re: internal communication, personnel document submission and/or upload
  • Assist department managers to track staff hours in time and attendance system

Internal Business Development

  • Assist in planning and execution of resident, family, and community events
  • Provide tours for unscheduled visitors and follow up on lead calls as requested by Executive Director and/or Community Sales Director
  • Provide backup assistance with dining service, life engagement, as needed

Successful Behavioral Attributes at Oxford Senior Living

  • Humility: Share credit, emphasize team, and define success collectively rather than individually
  • Positive Attitude: Display a “can-do” attitude focused on providing solutions
  • Initiative: Action-oriented commitment to continuous improvement in all aspects of the business
  • Emotional Intelligence: Serve the community by placing the needs of the community team members and residents ahead of your own

Minimum Qualifications

  • High School Diploma or G.E.D.
  • Three (3) years of experience managing an administrative/clerical function for a business or providing high level executive support
  • Strong proficiency using business software, including but not limited to MS Office and Company designated CRM system

Preferred Qualifications

  • Bachelor’s degree in Business Administration or relevant discipline
  • Prior experience managing office equipment/supplies for a large business division or corporate office
  • Prior accounting experience, specifically AP/AR, budget reconciliation

Physical Working Requirements

  • Ability to travel using personal vehicle, including at night
  • Able to do occasional lifting of up to 50 pounds
  • Able to work flexible schedule, including some early mornings to set up for meetings
  • Team Member is subject to outside environment conditions occasionally, inside conditions frequently, with protection from weather conditions but not necessarily from temperature change

By joining our team as a Business Office Manager, you will be able to help us continue the vision of helping others and creating meaningful relationships. We are looking for positive and humble individuals who have initiative and emotional maturity to help us create a loving, homelike atmosphere for our residents.

Click on the “Apply Now” button to join our friendly, growing team today

Check out our culture by clicking the link below

Our Culture | Oxford Senior Living

Oxford Senior Living is an Equal Opportunity Employer.


CBA

  • Administrative Coordinator

    2 weeks ago

    Ardmore, Oklahoma, United States Prospect14 Full time

    Executive AssistantProspect14 is a prominent organization dedicated to advancing renewable energy initiatives across the United States. With a robust portfolio encompassing solar and energy storage ventures, we are committed to fostering sustainable energy solutions.Position OverviewWe are in search of an Executive Assistant to deliver vital administrative...

  • Administrative Support Specialist

    4 days ago

    Ardmore, Pennsylvania, United States NovaCare Rehabilitation Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at NovaCare Rehabilitation. As an Administrative Support Specialist, you will play a vital role in ensuring the smooth operation of our office and providing exceptional support to our patients and staff.Key ResponsibilitiesAnswer and Direct...

  • Office Assistant

    2 weeks ago

    Ardmore, United States NovaCare Prosthetics and Orthotics Full time

    Office Assistant Job ID 297344 Location US-PA-Lower Merion Twp Experience (Years) 0 Category Administrative - Administrative Services Street Address 233 East Lancaster Avenue Company NovaCare Rehabilitation Position Type Per Diem Overview At NovaCare Rehabilitation, we foster a vibrant and inclusive culture that puts patients at the heart of...

  • Advanced Medical Support Assistant

    3 months ago

    Ardmore, Oklahoma, United States Department Of Veterans Affairs Full time

    Summary The incumbent (s) will serve as Advanced Medical Support Assistant (s), assigned to the following sections of the Health Administration Service: Primary Acute Care Teams (PACT), and various Specialty Clinics. The Advanced Medical Support Assistant (s) provides specialized and expert administrative patient support in an interdisciplinary coordinated...

  • Advanced Medical Support Assistant

    3 months ago

    Ardmore, United States Department Of Veterans Affairs Full time

    Summary The incumbent (s) will serve as Advanced Medical Support Assistant (s), assigned to the following sections of the Health Administration Service: Primary Acute Care Teams (PACT), and various Specialty Clinics. The Advanced Medical Support Assistant (s) provides specialized and...

  • Executive Assistant

    2 months ago

    Ardmore, United States Prospect14 Full time

    Job DescriptionJob DescriptionProspect14 focuses on the scaled origination and development of renewable energy and energy storage projects in multiple markets in the United States. Since its inception, Prospect14 has originated approximately 5GWdc of solar and solar + storage projects.Prospect14 is developing utility-scale and community solar energy projects...

  • Executive Administration Coordinator

    2 weeks ago

    Ardmore Park, Pennsylvania, United States Main Line Health Full time

    Job OverviewAre you ready to take on the role of an Executive Assistant at the Lankenau Institute for Medical Research? This position is designed for a skilled professional who excels in communication and multitasking.Why Join Main Line Health?Make a Difference: As an Executive Assistant, you will be instrumental in providing high-level support to an...

  • F&I (Finance & Insurance) Administrator

    7 days ago

    Ardmore, United States Ardmore Toyota Full time

    ResponsibilitiesProvide recommendations and assistance to customers in order to arrange the financing of their purchases. Present customers with additional product offerings to enhance their vehicle and ownership experience Ensure sales are structured to produce the highest profitability Maintains proficiency and certifications as required for the position...

  • Physician's Assistant

    2 months ago

    Ardmore, United States Triad Complete Healthcare Full time

    Job Title: PHYSICIAN'S ASSISTANT Job Category: PRIMARY CARE Department/Group: TRIAD COMPLETE HEALTHCARE Travel Required: N/A Location: Ardmore, OK Position Type: FULL-TIME Level/Salary Range: EXTREMELY COMPETITIVE PAY, WITH INCENTIVE BONUS Date Posted: 05/25/23 Job Description Now looking for a Primary Care PA. Triad Complete Healthcare is a rapidly growing...

  • Physician's Assistant

    3 months ago

    Ardmore, United States TRIAD MSO Full time

    Job DescriptionJob Description   Job Title:PHYSICIAN’S ASSISTANTJob Category:PRIMARY CARE  Department/Group:TRIAD COMPLETE HEALTHCARETravel Required:N/A Location:Ardmore, OKPosition Type:FULL-TIME Level/Salary Range:EXTREMELY COMPETITIVE PAY, WITH INCENTIVE BONUSDate Posted:05/25/23  Job DescriptionNow looking for a Primary Care PA. Triad Complete...

  • Salon Administrator

    4 weeks ago

    Ardmore, United States Elizabeth Johns Full time $22 - $25

    Job DescriptionJob DescriptionThis is a full-time on-site role as a Customer Service Representative located in Ardmore, PA. As a Customer Service Representative, you will be responsible for providing excellent customer service, assisting customers in finding their perfect dress, ensuring customer satisfaction, and delivering an exceptional customer...

  • Executive Assistant to the Chief Financial Officer

    2 weeks ago

    Ardmore, United States 1NB Full time

    Job Title: Executive Assistant to the Chief Financial OfficerDepartment: FinanceDate: 07.12.2024Reports To: Chief Financial OfficerFLSA Status: Non-exemptJob Summary: This position is responsible for providing administrative support for the Chief Financial Officer, the Investment Consultant and the Bank’s investment clients, response to customer inquiries,...

  • Executive Assistant to the Chief Financial Officer

    1 week ago

    Ardmore, United States 1NB Full time

    Job Title: Executive Assistant to the Chief Financial OfficerDepartment: FinanceDate: 07.12.2024Reports To: Chief Financial OfficerFLSA Status: Non-exemptJob Summary: This position is responsible for providing administrative support for the Chief Financial Officer, the Investment Consultant and the Bank’s investment clients, response to customer inquiries,...

  • Office Management Associate

    2 weeks ago

    Ardmore, Oklahoma, United States Prospect14 Full time

    Executive AssistantProspect14 is a prominent organization dedicated to advancing renewable energy initiatives across the United States. With a robust portfolio encompassing solar and energy storage projects, we are committed to fostering sustainable energy solutions.Position OverviewWe are in search of an Executive Assistant to deliver vital administrative...

  • Executive Support Specialist

    1 week ago

    Ardmore, Oklahoma, United States Prospect14 Full time

    Executive AssistantProspect14 is a prominent organization dedicated to advancing renewable energy initiatives across the United States. With a robust portfolio encompassing solar and energy storage projects, we are committed to fostering sustainable energy solutions.Position OverviewWe are seeking an Executive Assistant to deliver critical administrative...

  • Licensed Vocational Nurse

    2 weeks ago

    Ardmore, United States CorrHealth Full time

    Licensed Vocational Nurse / NightsLocation: Wichita FallsPay range: 23-26.50/hr, plus a $3.00 per hour night shift differential, and a $2.00 per hour weekend shift differentialFT BenefitsPosition Overview A Licensed Practical/Vocational Nurse is responsible for assisting in the delivery of inmate care through the nursing process of assessment, planning,...

  • Payroll Benefits Specialist

    3 weeks ago

    Ardmore, United States LHH Full time

    Position: Part-Time Payroll & Benefits SpecialistLocation: Bryn Mawr, PAPay: $45,000 per yearHours: 20 hours per weekJob Description:We are seeking a detail-oriented Payroll & Benefits Specialist to join our team on a part-time basis. This role involves managing payroll processing, handling employee benefits administration, and ensuring compliance with...

  • Assistant General Manager

    3 weeks ago

    Ardmore, OK, United States Traditions Hospitality Group Full time

    Position Type Full Time Job Shift Any Job Category Restaurant - Food Service Collaborating closely with our team, you'll help ensure the delivery of exceptional service and unforgettable experiences to our guests.   Assist in managing overall operations, including staff supervision, guest relations, and facility maintenance. Support the...

  • Behavioral Health Technician

    2 months ago

    Ardmore, United States HealthMed Pro Solutions Full time

    Job Description Location: Ardmore, PA Shift Hours: Varies Pay Rate: $16.50-19.00 per hour Position Type: Full-time Job Overview: We are seeking a dedicated Direct Support Professional to provide essential support and supervision to individuals with Intellectual and Developmental Disabilities as well as Behavioral Health histories. This position...

  • Licensed Vocational Nurse

    2 weeks ago

    Ardmore, United States CorrHealth Full time

    Licensed Vocational Nurse / Nights Location: Wichita Falls Pay range: 23-26.50/hr, plus a $3.00 per hour night shift differential, and a $2.00 per hour weekend shift differential FT Benefits Position Overview A Licensed Practical/Vocational Nurse is responsible for assisting in the delivery of inmate care through the nursing process of assessment, planning,...